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Health And Family Welfare Department Chhattisgarh Tentage Service Tender Raigarh 2025 - Lighting, Sound, Decor Lump-Sum

Bid Publish Date

24-Oct-2025, 6:42 pm

Bid End Date

05-Nov-2025, 3:00 pm

Value

₹2,25,500

Location

RAIGARH , CHHATTISGARH
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Progress

RA
Issue24-Oct-2025, 6:42 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

6

Bid Type

Two Packet Bid

Key Highlights

  • • Location-based tender in Raigarh, Chhattisgarh for tentage and event services
  • • Lumpsum contract covering tentage, lighting, sound, sound system equipment, musicians, choreographer, dress rentals, makeup artistry
  • • 25% quantity/duration variation allowed by buyer at issuance and post-issuance
  • • No BOQ items; estimated value ₹225,500; EMD amount not disclosed
  • • Multiple performers and wardrobe categories with specific regional dress styles
  • • ATC indicates generic terms; no explicit standards or certifications listed
  • • Turnkey event support requiring integrated delivery and dismantling
  • • No explicit delivery deadlines or payment terms provided

Categories 17

PAINTS AND PRIMERS AD FILM ESCRAP WIND MILL ENERGY PROJECT COSMETICS DECORATION LIGHTING SPEAKER SOUND SYSTEM PAINTS TENT EQUIPMENT HOTEL EQUIPMENTS JACK SUPPLY OF SCHOOL UNIFORM DISTEMPER RENT

Tender Overview

Health And Family Welfare Department Chhattisgarh invites bids for comprehensive tentage service lumpsum for two-day social gatherings in Raigarh, Chhattisgarh (496001). Estimated value: ₹225,500. Scope covers venue setup (tentage, lighting, sound system), performers (musician group, dancer choreographer, rehearsal), dress rentals (Sambalpuri, Gujarati, Marathi, Punjabi, Kashmiri, Lahenga), makeup artist services for approximately 57 persons for one day, and related dismantling. Tender emphasizes a single, all-inclusive lump-sum contract with potential quantity/duration flexibility up to 25% under the buyer’s option. The BOQ shows no line items, signaling a broad service package. This opportunity is issued for event-based procurement by a state department, with a focus on turnkey event support. The unique combination of entertainment, décor, and wardrobe makes the bid highly specialized.

Technical Specifications & Requirements

  • Categories include: Tentage service for parties, social gatherings; Lighting & Sound System; Musician group with Synthesizer, Guitarist, Dholak, Pad; Choreographer for Western Folk Dance; Dressing/Costumes rental (Sambalpuri, Gujarati, Marathi, Punjabi, Kashmiri, Lahenga); Makeup artist with kit for ~57 people; Rehearsal and 2-day event support.
  • No explicit technical specifications or standards listed; the tender relies on bundled service delivery and event execution.
  • The Buyer’s added clause allows quantity/duration adjustment up to 25% at contract issuance and post-issuance.
  • EMD not disclosed; estimated value provided; overall scope is turnkey event support.

Terms, Conditions & Eligibility

  • EMD: Not specified in the tender details.
  • Delivery/Performance Window: Event duration spans 2 days with setup and dismantling included.
  • Payment Terms: Not detailed in the shared terms.
  • Documents: Standard bid submission requirements implied by buyer terms (GST, PAN, experience, financials) but not explicitly enumerated in the text.
  • Variation Clause: Buyer may adjust contract quantity/duration by up to 25% pre- and post-issuance.
  • Warranty/Penalties: Not specified; no clear penalty regime described.
  • This tender consolidates multiple event services under a single lumpsum contract, indicating a need for coordinated vendor management and on-time delivery.

Key Specifications

  • Tentage service for parties and social gatherings

  • Lighting and sound system provision for two-day event

  • Musician group: Synthesizer, Guitarist, Dholak, Pad; rehearsal requirement

  • Choreographer group for Western and Folk dances (2 days)

  • Costume rental: Sambalpuri, Gujarati, Marathi, Punjabi, Kashmiri, Lahenga, and related jewellery

  • Makeup artist with kit for approx 57 persons for 01 day

  • Dismantling and removal post-event

  • Variation clause allowing up to 25% change in contract quantity/duration

Terms & Conditions

  • 25% quantity/duration variation allowed by buyer

  • No listed EMD amount; estimated contract value ₹225,500

  • Bundled lumpsum procurement across multiple services (tentage, entertainment, costumes, makeup)

Important Clauses

Payment Terms

Not specified in the tender excerpt; bidders should anticipate standard state government terms and seek explicit confirmation in final ATC.

Delivery Schedule

Event duration is 2 days with setup and dismantling; no explicit dates provided in current data.

Penalties/Liquidated Damages

No LD or penalty details mentioned; bidders should inquire during clarification stage.

Bidder Eligibility

  • Experience in supplying integrated event services (tentage, sound, lighting, entertainment, costumes)

  • Financial capacity to manage a ₹225,500 project value

  • Compliance with GST and PAN documentation; ability to furnish bid-specific documents

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Tentage Service Lumpsum Based - Parties, Social Gatherings; Lighting, Tent Rentals, Decoration, Furniture & Equipment Rentals, Dismantling and Removal , Tentage Service Lumpsum Based - Parties, Social Gatherings; SOUND SYSTEM BASS 02 TOP 06 JACK TO JACK FOR INSTRUMENT DD3 FOR VOCAL REVERSE SPEAKER DYNATECK MONITOR CORDLESS MIC 04 WIRED MIC 04 EAR MIC 02 For 02 Days , Tentage Service Lumpsum Based - Parties, Social Gatherings; MUSICIAN GROUP Musician group Synthesizer 01 Guitarist 01 Dholak 01 PAD 01 For Reharsal and 02 Days , Tentage Service Lumpsum Based - Parties, Social Gatherings; CHOREOGRAPHER Choreographer Group dance Folk Dance Western Dance For 02 Days , Tentage Service Lumpsum Based - Parties, Social Gatherings; DRESS ON RENT SAMBALPURI DRESS WITH JWELLERY GUJRATI DRESS WITH JWELLERY MARATHI DRESS WITH JWELLERY PUNJABI DRESS WITH JWELLAERY KASHMIRI DRESS LAL GHAGHARA WESTERN DRESS For 150 Approx for.. , Tentage Service Lumpsum Based - Parties, Social Gatherings; MAKEUP ARTIST WITH KIT Primer Foundation Eye Shadow Liner Eye Brow High Lighter Setting Spray Kajal Concelar Loose Powder Lipstick for approx 57 Person for 01 Day

Authority Records

HEALTH AND FAMILY WELFARE DEPARTMENT

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Documents 5

GeM-Bidding-8509715.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates (similar event procurements)

4

Financial statements or proof of financial capacity

5

EMD/Security deposit documentation (if applicable per final terms)

6

Technical bid documents demonstrating service capabilities

7

OEM authorizations or vendor qualifications for equipment and costumes

Reverse Auction Schedule

Completed

Start

13-Nov-2025, 3:00 pm

End

14-Nov-2025, 3:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Date Status
1
GAGAN PROJECTS   Under PMA
04-11-2025 11:13:43
2
M/S VISHWA COMMUNICATION   Under PMA
04-11-2025 17:04:21
3
MUKESH TENT AND CATERING   Under PMA
29-10-2025 19:03:35
4
PS SERVICE   Under PMA
05-11-2025 11:33:26
5
RAO TRADERS   Under PMA
04-11-2025 13:23:59

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1GAGAN PROJECTS   Under PMA Winner ₹2,59,500Item Categories : Tentage Service Lumpsum Based - Parties, Social Gatherings; Lighting, Tent Rentals, Decoration, Fur
L2MUKESH TENT AND CATERING   Under PMA₹2,60,000Item Categories : Tentage Service Lumpsum Based - Parties, Social Gatherings; Lighting, Tent Rentals, Decoration, Fur
L3PS SERVICE   Under PMA₹5,00,000Item Categories : Tentage Service Lumpsum Based - Parties, Social Gatherings; Lighting, Tent Rentals, Decoration, Fur

🎉 L1 Winner

GAGAN PROJECTS   Under PMA

Final Price: ₹2,59,500

Frequently Asked Questions

Key insights about CHHATTISGARH tender market

How to bid for tentage service tender in Raigarh Chhattisgarh 2025?

Bidders should prepare standard documents (GST, PAN, experience certificates, financial statements) and submit a lumpsum proposal covering tentage, lighting, sound, musicians, dancers, costumes, makeup, and dismantling. Ensure understanding of the 25% variation clause and confirm EMD presence with the final ATC.

What documents are required for Raigarh event tender submission 2025?

Required documents typically include GST certificate, PAN, experience certificates for similar events, financial statements, and any OEM authorizations. Since EMD is not disclosed, confirm whether an EMD or security deposit is required in the final ATC.

What are the technical scope items for the Raigarh tentage tender 2025?

Scope includes tentage for parties, lighting and sound equipment, musician group, choreographer for two days, dress rentals in multiple regional styles, and makeup artist services for about 57 people, plus rehearsal and dismantling.

When is the delivery window and payment terms for this Raigarh tender?

The event spans two days with pre-setup and post-dismantling. Specific payment terms are not disclosed; bidders should seek confirmation in the ATC and align with standard state government payment practices upon acceptance.

What standards or certifications are required for the Raigarh procurement?

The tender data does not specify ISI/ISO/BIS standards; bidders should confirm any required certifications in the final ATC and prepare to demonstrate capability for bundled event services accordingly.

How to handle 25% quantity variation in this lumpsum Raigarh tender?

Bidders must plan for flexibility in both quantity and duration up to 25% at contract issuance and post-issuance, ensuring pricing and logistics can scale without compromising service continuity.

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