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Indian Army Velore Tamil Nadu procurement: Window AC, Tower AC, Refrigerators, Water Coolers and Energy Meters Tender 2025

Bid Publish Date

11-Nov-2025, 7:08 pm

Bid End Date

21-Nov-2025, 8:00 pm

EMD

₹16,000

Location

VELLORE , TAMIL NADU
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Progress

RA
Issue11-Nov-2025, 7:08 pm
Reverse Auction26-Nov-2025, 4:00 pm
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

69

Category

ENERGY METER 10 to 60 3 PHASE

Bid Type

Two Packet Bid

Categories 8

WIND MILL ENERGY PROJECT AIR CONDITIONER COOLER WATTMETERS WATER COOLER POWER METERS ENERGY METER WINDOW

Tender Overview

The Indian Army, Department of Military Affairs, solicits bids for a broad assortment of residential and utility appliances in Velore, Tamil Nadu 631001. Procured items include WINDOW AC (1.5 TON, 5 STAR), TOWER AC (3 or 4 TON), REFRIGERATORS ranging from 47 LTR to 320 LTR, DEEP FREEZER 320 LTR/200 LTR, RO units of 50 LTR/100 LTR, WATER COOLERS (40/80/120 LTR), and ENERGY METERS (10-60 A, 1 PHASE and 3 PHASE). Estimated value and quantities are undisclosed; EMD is ₹16,000. Scope: supply-only with optional quantity adjustments up to 25% during contract execution. Location-focused tender in Velore (Tamil Nadu). Aimed at vendors with robust turnover and OEM alignment. Unique clauses emphasize delivery flexibility and GST handling.

Technical Specifications & Requirements

  • Products: WINDOW AC 1.5 TON 5 STAR, TOWER AC 3-4 TON, REFRIGERATOR 320 LTR/200 LTR/47 LTR, DEEP FREEZER 320 LTR/200 LTR, RO 50 LTR/100 LTR, WATER COOLER 80/40/120 LTR, ENERGY METER 10-60 A (1 PHASE and 3 PHASE)
  • Scope: supply of goods only; no installation noted
  • EMD: ₹16,000; payment terms aligned with GST considerations
  • GST: bidder to determine applicable GST; reimbursement as actuals or at quoted rate, whichever is lower
  • Turnover: bidders and OEMs must meet average annual turnover criteria over the last 3 years; documentary evidence required (audited statements or CA certificate)
  • Delivery: terms include option to increase quantity up to 25% with extended delivery period; delivery period formula provided; minimum 30 days on extended period
  • Compliance: no explicit standard/ISI/ISO appears in data; bidders should ensure product conformity to general statutory requirements
  • Misc: scope of supply includes all cost components; OEM turnover criteria apply to the offered product's OEM

Terms, Conditions & Eligibility

  • EMD: ₹16,000
  • Delivery: extendable delivery window under option clause; extended time computed as (additional quantity/original quantity) × original delivery period, minimum 30 days
  • GST: bidder to manage GST; reimbursement as per actuals or applicable rate (capped by quoted GST)
  • Turnover: bidder and OEM must display average annual turnover over last 3 years; documentation required (audited balance sheets or CA certificate)
  • Payment terms: not explicitly stated; bidders should prepare for standard government payment processes and verify with procurement authority
  • Scope: supply-only; no installation/commissioning implied in terms
  • Eligibility: bidder must not be in liquidation or similar proceedings; provide undertaking with bid

Key Specifications

  • Window AC: 1.5 TON, 5 STAR

  • Tower AC: 3 or 4 TON

  • Refrigerators: 320 LTR, 200 LTR, 47 LTR

  • Deep Freezer: 320 LTR, 200 LTR

  • RO units: 50 LTR, 100 LTR

  • Water Cooler: 80 LTR, 40 LTR, 120 LTR

  • Energy Meter: 10-60 A, 1 PHASE and 10-60 A, 3 PHASE

Terms & Conditions

  • EMD of ₹16,000 to accompany bid as per terms

  • Delivery period and option to increase quantity up to 25%

  • GST handling and actual reimbursement limits

  • Turnover criteria for bidders and OEMs over last 3 years

Important Clauses

Payment Terms

GST will be reimbursed at actuals or quoted rate; bidder bears GST implications and must provide documentary evidence.

Delivery Schedule

Option clause allows quantity up to 25% increase; additional time = (additional/original) × original delivery period, min 30 days.

Penalties/Liquidated Damages

Liquidated damages details not provided; bidders should assume standard government LD provisions for delayed delivery.

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Valid GST registration and PAN

  • Audited turnover evidence for last 3 years (bidder and OEM)

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

WINDOW AC 1 point 5 TON 5 STAR , TOWER AC 3 or 4 Ton , REFRIGERATOR 320 LTR , REFRIGERATOR 200 LTR , REFRIGERATOR 47 LTR , DEEP FREZER 320 LTR , DEEP FREZER 200 LTR , RO 50 LTR , RO 100 LTR , WATER COOLER 80 or 40 ltr , WATER COOLER 120 ltr , ENERGY METER 10 to 60 1 PHASE , ENERGY METER 10 to 60 3 PHASE

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-8377132.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 15 Items Sign in for GEM prices

#1

WINDOW AC 1 point 5 TON 5 STAR

WINDOW AC 1 point 5 TON 5 STAR

1 nos Delivery: 15 days
#2

TOWER AC 3 or 4 Ton

TOWER AC 3 or 4 Ton

1 nos Delivery: 15 days
#3

REFRIGERATOR 320 LTR

REFRIGERATOR 320 LTR

1 nos Delivery: 15 days
#4

REFRIGERATOR 200 LTR

REFRIGERATOR 200 LTR

1 nos Delivery: 15 days
#5

REFRIGERATOR 47 LTR

REFRIGERATOR 47 LTR

1 nos Delivery: 15 days
#6

DEEP FREZER 320 LTR

DEEP FREZER 320 LTR

1 nos Delivery: 15 days
#7

DEEP FREZER 200 LTR

DEEP FREZER 200 LTR

1 nos Delivery: 15 days
#8

RO 50 LTR

RO 50 LTR

1 nos Delivery: 15 days
#9

RO 100 LTR

RO 100 LTR

1 nos Delivery: 15 days
#10

WATER COOLER 80 or 40 ltr

WATER COOLER 80 or 40 ltr

1 nos Delivery: 15 days
#11

WATER COOLER 120 ltr

WATER COOLER 120 ltr

1 nos Delivery: 15 days
#12

ENERGY METER 10 to 60 1 PHASE

ENERGY METER 10 to 60 1 PHASE

34 nos Delivery: 15 days
#13

ENERGY METER 10 to 60 1 PHASE

ENERGY METER 10 to 60 1 PHASE

15 nos Delivery: 15 days
#14

ENERGY METER 10 to 60 3 PHASE

ENERGY METER 10 to 60 3 PHASE

8 nos Delivery: 15 days
#15

ENERGY METER 10 to 60 3 PHASE

ENERGY METER 10 to 60 3 PHASE

1 nos Delivery: 15 days

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years or CA/Cost Accountant certificate of turnover

4

OEM authorization (if bidding as Authorized Distributor/Dealer)

5

Experience certificates for similar products supplied in last 3 years

6

Bidder undertaking of non-liquidation status

7

EMD payment proof (₹16,000) via DD or online remittance

8

GST applicability confirmation (as per GST norms)

9

Technical compliance documentation for listed appliances (spec sheets, model numbers)

Reverse Auction Schedule

Completed

Start

26-Nov-2025, 4:00 pm

End

27-Nov-2025, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
INTIME COMMOTRADE PRIVATE LIMITED   Under PMA
-21-11-2025 19:18:30
2
N K MARKETING   Under PMA
-19-11-2025 12:18:38
3
RBS TRADING   Under PMA
-19-11-2025 22:01:21
4
SPS TRADING   Under PMA
-20-11-2025 10:38:05

Financial Results

Rank Seller Price Item
L1
SPS TRADING(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : WINDOW AC 1 point 5 TON 5 STAR,TOWER AC 3 or 4 Ton,REFRIGERATOR 320 LTR,REFRIGERATOR 200 LTR,REFRIG
L2
INTIME COMMOTRADE PRIVATE LIMITED (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : WINDOW AC 1 point 5 TON 5 STAR,TOWER AC 3 or 4 Ton,REFRIGERATOR 320 LTR,REFRIGERATOR 200 LTR,REFRIG
L3
N K MARKETING (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : WINDOW AC 1 point 5 TON 5 STAR,TOWER AC 3 or 4 Ton,REFRIGERATOR 320 LTR,REFRIGERATOR 200 LTR,REFRIG
L4
RBS TRADING (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : WINDOW AC 1 point 5 TON 5 STAR,TOWER AC 3 or 4 Ton,REFRIGERATOR 320 LTR,REFRIGERATOR 200 LTR,REFRIG

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the Indian Army HVAC tender in Velore Tamil Nadu 2025?

Submit GST, PAN, and turnover proofs via audited statements or CA certificate for both bidder and OEM. Include EMD of ₹16,000, OEM authorizations if required, and detailed spec sheets for all listed appliances. Ensure compliance with option-quantity and delivery terms before bidding.

What documents are required for the Velore appliance tender submission?

Prepare GST certificate, PAN card, three years turnover proof, audited balance sheets or CA certificate, OEM authorization, experience certificates for similar items, EMD receipt, and technical compliance sheets for Window/Tower ACs, refrigerators, freezers, RO units, water coolers, and energy meters.

What are the technical specifications for the HVAC and appliances in this tender?

Items include Window AC 1.5 TON 5 STAR, Tower AC 3-4 TON, Refrigerators 320/200/47 LTR, Deep Freezer 320/200 LTR, RO 50/100 LTR, Water Coolers 40/80/120 LTR, Energy Meters 1/3 phase 10-60 A. No explicit ISI/ISO codes stated; bidders should ensure basic compliance and performance performance.

What is the EMD amount and payment terms for this tender?

EMD is ₹16,000. GST handling remains bidder's responsibility with reimbursement as actuals or applicable rate. Payment terms are not explicitly defined; bidders should anticipate standard government payment processing and confirm with issuing authority.

When can quantity adjustments be exercised in this procurement?

Up to 25% of bid quantity can be ordered as an increase. The extension timing is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days.

What turnover evidence is required for bidders and OEMs?

Provide certified audited balance sheets for the last three financial years, or a CA/Cost Accountant certificate indicating turnover. If the company is less than three years old, use completed years after incorporation for turnover calculation.

What locations and scope does this Velore tender cover?

Procurement located in Velore, Tamil Nadu (631001) covering Window/Tower ACs, refrigerators, freezers, RO units, water coolers, and energy meters; supply-only scope with optional quantity adjustments and GST considerations.

Which entities must provide OEM turnover details for this tender?

Both the bidder and the OEM must meet the average annual turnover criteria for the last three years; provide audited balance sheets or CA certificate indicating turnover related to the offered product.

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