Laundry Service - Commercial/Residential/Transport/Industrial Purpose
Intra Ips Portal Ministry Of Home Affairs
Posted:
26 May 2025
Closed:
5 June 2025
GEM
GEM
Eastern Railway Laundry Service Tender Kolkata West Bengal 2026 - 3642868.71 Estimated Value & 72857 EMD
Bid Publish Date
13-Jul-2026, 7:42 pm
Bid End Date
28-Jul-2026, 8:00 pm
EMD
₹72,857
Value
₹36,42,869
Location
Progress
Issue13-Jul-2026, 7:42 pm
AwardPending
Quantity
16197
Bid Type
Single Packet Bid
Key Highlights
- • Local office requirement: service provider must have an office in West Bengal
- • EMD amount and estimated contract value disclosed: ₹72,857 and ₹3,642,868.71
- • 25% contract quantity/duration adjustment option at contract issue
- • Salary payment obligation placed on service provider with PF/ESIC documentation
- • No BoQ items listed; potential turnkey laundry service scope
- • ATC/Corrigendum documents required for bid submission
- • Tender located in Kolkata, West Bengal under Eastern Railway
Categories
1
Tender Overview
Eastern Railway invites bids for Laundry Service at the Kolkata, West Bengal (700001) location. Estimated value: ₹3,642,868.71 with an EMD of ₹72,857. The contract includes service delivery across a metropolitan rail environment, requiring a service provider with a local office in the consignee state and compliance with salary payment obligations to deployed staff. The ATC/Corrigendum terms apply, and the buyer reserves a 25% quantity/duration adjustment. This tender emphasizes on timely payroll obligations and local presence, with no BoQ items listed, indicating a turnkey or bundled service scope.
Technical Specifications & Requirements
- No technical specifications listed in the BOQ; bidders should prepare to demonstrate capability for laundry service operations within a railway environment.
- Critical expectations include compliance with local statutory payroll obligations (PF/ESIC) and transparent salary payment records.
- Service provider must maintain an operational office within West Bengal to satisfy documentary evidence for the consignee state.
- Ensure readiness for potential scope adjustments up to 25% in quantity or duration, with consent for lumpsum variations.
- Emphasize ability to manage multiple shifts, uniforms, linen handling, wash, dry, and deliver cycles aligned to railway schedules.
Terms & Eligibility
- EMD: ₹72,857; payment terms to be clarified in the contract.
- 25% option clause for contract quantity/duration adjustments at issue or post-issuance.
- Service provider must ensure staff salaries are paid first by the provider, with statutory documentation (PF, ESIC) and bank statements.
- Office presence in the state of the consignee is mandatory; documentary evidence required.
- Bidder must upload all required certificates and documents as per Bid ATC/Corrigendum; non-compliance leads to rejection.
- No BoQ items; scope appears to be a comprehensive laundry service contract for railway premises.
Key Specifications
-
Product/Service: Laundry Service for railway premises
-
Estimated contract value: ₹3,642,868.71
-
EMD: ₹72,857
-
Location: Kolkata, West Bengal 700001
-
Key conditions: local office in consignee state; salary payments with PF/ESIC records
-
Flexibility: contract quantity/duration can be adjusted up to 25% with consent
Terms & Conditions
-
EMD amount and bid security compliance required
-
Eligibility includes local office establishment in West Bengal
-
Salary/wage payment responsibility lies with service provider
Important Clauses
Payment Terms
Service provider pays staff salaries first with PF/ESIC documentation; payment terms to be defined in contract
Delivery Schedule
No explicit delivery schedule provided; bidders must demonstrate feasible laundry turnaround aligned to railway operations
Penalties/Liquidated Damages
Penalties to be defined in contract; early emphasis on timely payroll and compliance may influence penalties
Bidder Eligibility
-
Must have local office in West Bengal
-
Demonstrate experience in laundry/housekeeping services for large facilities
-
Financial stability evidenced by latest financial statements
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Laundry Service - Commercial/Residential/Transport/Industrial Purpose
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
30
Delivery Details
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Kamalesh Sarkar | 700014,Electrical Engineering Branch Divisional Railway Manager Office Kaiser Street, Raja Bazar Sealdah | Kolkata | West Bengal | 700014 | 16197 | - | Total weight in Kg / Number of Pieces for Ironing per month : 16197 Number of Pieces for single packaging per month : 4740 Number of months within contract period : 24 |
Authority Records
MINISTRY OF RAILWAYS
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Documents 6
GeM-Bidding-9577838.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar laundry/housekeeping services
4
Financial statements (latest) showing solvency
5
EMD submission receipt
6
Technical bid documents and compliance certificates
7
OEM authorizations (if applicable) and service capability proofs
8
Documentary evidence of local office in West Bengal
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid on Eastern Railway laundry service tender in Kolkata 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹72,857, and technical bids per ATC. Ensure a West Bengal office, PF/ESIC payroll records, and compliance documents. Address 25% quantity/duration adjustment and reference the ATC/Corrigendum for any addenda.
What documents are required for the laundry tender in West Bengal?
Required documents include GST certificate, PAN, recent financial statements, experience certificates for similar work, EMD submission, technical bid documents, and documentary evidence of a local West Bengal office. Ensure PF/ESIC payroll documentation is ready for staff deployed.
What are the key eligibility criteria for bidder participation in this tender?
Eligibility requires a local West Bengal office, prior experience in railway or large-scale laundry services, clean financial standing, and the ability to pay staff salaries upfront with PF/ESIC compliance. Upload all relevant certificates as per ATC/Corrigendum.
What is the estimated contract value and EMD for this laundry tender?
The estimated contract value is ₹3,642,868.71, with an EMD of ₹72,857. Bidders should prepare to support bid with security deposit as specified and align pricing within the scope of a bundled laundry service contract.
How does the 25% option clause affect the laundry contract tender?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue or post-issuance, requiring bidder acceptance. For lumpsum-based services, scope and value can rise by 25% with consent of the service provider.
What are the payment terms for salaries in this railway tender?
The service provider pays staff salaries first, with statutory records (PF, ESIC) and bank statements, before claiming payment from the railway. Specific payment timing and documentation will be detailed in the contract and ATC.
Are there any specific compliance or certifications required for submission?
Yes. Upload all certificates sought in the Bid document, ATC, and Corrigendum. Ensure PF/ESIC payroll evidence, GST, and OEM authorizations if applicable. Non-submission leads to rejection; verify documentary evidence of the West Bengal office.
What is the location for the laundry service tender and which organization is issuing it?
The tender is issued by Eastern Railway under Indian Railways for a laundry service in Kolkata, West Bengal. The contract focuses on railway facility laundry management with an emphasis on local presence and payroll compliance.
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Documents 6
GeM-Bidding-9577838.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS