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Indian Army Generator Spare Parts Tender SAGAR Madhya Pradesh 2026 - 2 Year OEM Warranty, GST & EFT Terms

Bid Publish Date

01-Jul-2026, 8:47 pm

Bid End Date

14-Jul-2026, 8:00 pm

Location

SAGAR , MADHYA PRADESH
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Progress

Issue01-Jul-2026, 8:47 pm
AwardPending
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Quantity

208

Category

Genr set 5 KVA Oil filter

Bid Type

Two Packet Bid

Categories 22

BATTERY FLUORESCENT LAMP PANEL ACID COMPRESSED AIR DISTILLED WATER AIR COOLED ENGINE ELECTRICAL PRODUCTS OIL PUMP ENERGY METER GLUCOMETER WINDOW FUEL FILTERS FAN AIR GENERATOR ELECTRIFICATION AIR EXHAUSTER PNEUMATIC HIGH TENSION PANEL STARTER ELECTRICAL BOARD MICRO CONTROLLER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a wide range of generator spare parts covering 5 KVA, 7.5 KVA, 15 KVA and 30 KVA variants, including filters, AVR, battery sets (12V 140Ah), fuel pipes, air filters, panels, meters, and related accessories, for supply at SAGAR, Madhya Pradesh 470001. Bid scope is only for supply of goods, with potential quantity adjustments up to 50% at contract award and during execution. The procurement emphasizes complete parts compatibility with multiple genset versions, OEM warranty, and aftersales support across India. Key differentiators include OEM warranty submission and established service network requirements. Unique aspects involve structured post-delivery inspection by the Board of Officer and control on GST handling by bidders.

Technical Specifications & Requirements

  • No explicit product technical specs are provided in the tender data; bidders should map each listed item (filters, fuel pipes, batteries, AVR, air/fuel filters, MCBs, window glass, panel meters, etc.) to their corresponding 5 KVA, 7.5 KVA, 15 KVA, and 30 KVA generator models.
  • Ensure compatibility with both normal and silent versions of 30 KVA sets and with 12V 140Ah batteries.
  • Warranty: 2 years from final acceptance or after installation/commissioning (whichever is later); OEM warranty certificates required at delivery.
  • After-sales: establish service centers in India and provide installation/training/maintenance support details.
  • Inspection: post-receipt inspection by Board of Officers at consignee site; pre-dispatch inspection not mandated unless ATC specifies.

Terms, Conditions & Eligibility

  • GST: bidder bears applicable GST; reimbursement as actuals or as per rates, not exceeding quoted GST.
  • Submissions: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations may be required; vendor code creation may be tied to submitted documents.
  • Option clause: purchaser may modify quantity +/- 50% during/after award; delivery period adjusts proportionally with a minimum of 30 days.
  • Warranty: 2-year coverage, including breakdown rectification, with service network in India; post-delivery inspection by Board of Officer; payment terms not specified beyond standard vendor practices.
  • Scope: strictly supply of goods; performance penalties or LDs not detailed in available terms.

Key Specifications

  • No explicit technical specifications provided; bidders must align items to 5 KVA, 7.5 KVA, 15 KVA, and 30 KVA genset configurations.

  • Batteries: 12V, 140Ah (both normal and silent 30 KVA versions require compatible battery sets).

  • Key spare parts: fuel filters (primary/secondary), air filters, oil filters, AVR, fuel pipes, battery, MCB 4-pole, window glass/rubber, panels/meter, water/acid for electrolyte, exhaust components, belts, and distribution-related items.

  • Warranty: OEM certificates to be submitted at delivery; 2-year warranty period from final acceptance or post-installation/completion date (whichever is later).

  • Inspection: Post Receipt Inspection at consignee site by Board of Officer; pre-dispatch inspection not mandated unless ATC specifies.

Terms & Conditions

  • EMD not disclosed; supplier must adhere to GST and EFT documentation.

  • Delivery scope limited to supply of goods with potential quantity variation up to 50%.

  • Two-year OEM warranty with service center network across India required.

Important Clauses

Payment Terms

GST handling at bidder level; reimbursement as actuals or as per applicable rate, not exceeding quoted GST.

Delivery Schedule

Delivery period adjustable in line with 50% quantity option; minimum 30 days added if extended.

Penalties/Liquidated Damages

Not detailed in data; standard procurement practices likely apply; refer ATC for LDs if specified.

Bidder Eligibility

  • Demonstrated experience supplying generator spare parts or related electrical equipment

  • GST registration and valid PAN; EFT mandate in place

  • OEM authorisation or affiliation for generator spare parts and compatibility with Indian Army requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Genr set 5 KVA Oil filter , Genr set 5 KVA Fuel filter , Genr set 5 KVA Self Starter , Genr set 5 KVA Air filter , Genr set 5 KVA AVR , Genr set 7.5 KVA Fuel pipe , Genr set 7.5 KVA Air filter , Genr set 15 KVA Fuel filter primary , Genr set 15 KVA AVR , Genr set 15 KVA Fuel filter secondary , Genr set 15 KVA Fuel Pipe , Genr set 15 KVA Battery 12 volt 140 AH , Genr set 30 KVA Normal version Fuel filter secondary , Genr set 30 KVA Normal version Air filter , Genr set 30 KVA silent version Battery 12 volt 140 AH , Genr set 30 KVA silent version Fuel filter secondary , Genr set 30 KVA silent version Panel board hours meter , Genr set 30 KVA silent version Window glass and rubber , Genr set 30 KVA silent version Fuel filter primary , Genr set 30 KVA silent version Fan belt , Genr set 30 KVA silent version Air filter , Genr set 30 KVA silent version Fuel pipe , Genr set 30 KVA silent version Amp meter , Genr set 30 KVA silent version Oil pump , Fd Electrification genr set 30 KVA Distilled water , Fd Electrification genr set 30 KVA Elcetrolyte acid , Fd Electrification genr set 30 KVA Fuel pipe , Genr set 31.25 KVA Silent version MCB 4 pole , Fd Electrification genr set 40 KVA Elcetrolyte acid , Fd Electrification genr set 40 KVA Oil filter , Fd Electrification genr set 40 KVA Fuel pipe , Genr set 40 KVA silent version Battery 12 volt 140 AH , Genr set 40 KVA silent version Exhaust fan , Genr set 40 KVA silent version Digital meter , Genr set 40 KVA silent version Fuel filter secondary , Genr set 40 KVA self starter , Genr set 62.5 KVA Distilled water , Genr set 62.5 KVA Fuel filter secondary , Genr set 62.5 KVA Air filter

Advisory Bank

State Bank of India

ePBG Percentage

3%

ePBG Duration (Months)

12

Pre-Bid & Qualification

Pre-Bid Date

10-07-2026 10:00:00

Pre-Bid Venue

109 RAPID (S) Engr Regt Opposite of the Army Public School, Sagar (MP) PIN - 470001

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Sagar

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-SagarSagar--1415-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-9540425.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 39 Items Sign in for GEM prices

#1

Genr set 5 KVA Oil filter

Genr set 5 KVA Oil filter

14 nos Delivery: 15 days
#2

Genr set 5 KVA Fuel filter

Genr set 5 KVA Fuel filter

10 nos Delivery: 15 days
#3

Genr set 5 KVA Self Starter

Genr set 5 KVA Self Starter

1 nos Delivery: 15 days
#4

Genr set 5 KVA Air filter

Genr set 5 KVA Air filter

4 nos Delivery: 15 days
#5

Genr set 5 KVA AVR

Genr set 5 KVA AVR

1 nos Delivery: 15 days
#6

Genr set 7.5 KVA Fuel pipe

Genr set 7.5 KVA Fuel pipe

4 nos Delivery: 15 days
#7

Genr set 7.5 KVA Air filter

Genr set 7.5 KVA Air filter

2 nos Delivery: 15 days
#8

Genr set 15 KVA Fuel filter primary

Genr set 15 KVA Fuel filter primary

2 nos Delivery: 15 days
#9

Genr set 15 KVA AVR

Genr set 15 KVA AVR

1 nos Delivery: 15 days
#10

Genr set 15 KVA Fuel filter secondary

Genr set 15 KVA Fuel filter secondary

2 nos Delivery: 15 days
#11

Genr set 15 KVA Fuel Pipe

Genr set 15 KVA Fuel Pipe

2 set Delivery: 15 days
#12

Genr set 15 KVA Battery 12 volt 140 AH

Genr set 15 KVA Battery 12 volt 140 AH

1 nos Delivery: 15 days
#13

Genr set 30 KVA Normal version Fuel filter secondary

Genr set 30 KVA Normal version Fuel filter secondary

2 nos Delivery: 15 days
#14

Genr set 30 KVA Normal version Air filter

Genr set 30 KVA Normal version Air filter

2 nos Delivery: 15 days
#15

Genr set 30 KVA silent version Battery 12 volt 140 AH

Genr set 30 KVA silent version Battery 12 volt 140 AH

1 nos Delivery: 15 days
#16

Genr set 30 KVA silent version Fuel filter secondary

Genr set 30 KVA silent version Fuel filter secondary

14 nos Delivery: 15 days
#17

Genr set 30 KVA silent version Panel board hours meter

Genr set 30 KVA silent version Panel board hours meter

1 nos Delivery: 15 days
#18

Genr set 30 KVA silent version Window glass and rubber

Genr set 30 KVA silent version Window glass and rubber

1 nos Delivery: 15 days
#19

Genr set 30 KVA silent version Fuel filter primary

Genr set 30 KVA silent version Fuel filter primary

3 nos Delivery: 15 days
#20

Genr set 30 KVA silent version Fan belt

Genr set 30 KVA silent version Fan belt

1 nos Delivery: 15 days
#21

Genr set 30 KVA silent version Air filter

Genr set 30 KVA silent version Air filter

8 nos Delivery: 15 days
#22

Genr set 30 KVA silent version Fuel pipe

Genr set 30 KVA silent version Fuel pipe

10 set Delivery: 15 days
#23

Genr set 30 KVA silent version Amp meter

Genr set 30 KVA silent version Amp meter

2 nos Delivery: 15 days
#24

Genr set 30 KVA silent version Oil pump

Genr set 30 KVA silent version Oil pump

2 nos Delivery: 15 days
#25

Fd Electrification genr set 30 KVA Distilled water

Fd Electrification genr set 30 KVA Distilled water

40 ltr Delivery: 15 days
#26

Fd Electrification genr set 30 KVA Elcetrolyte acid

Fd Electrification genr set 30 KVA Elcetrolyte acid

20 ltr Delivery: 15 days
#27

Fd Electrification genr set 30 KVA Fuel pipe

Fd Electrification genr set 30 KVA Fuel pipe

2 set Delivery: 15 days
#28

Genr set 31.25 KVA Silent version MCB 4 pole

Genr set 31.25 KVA Silent version MCB 4 pole

1 nos Delivery: 15 days
#29

Fd Electrification genr set 40 KVA Elcetrolyte acid

Fd Electrification genr set 40 KVA Elcetrolyte acid

20 ltr Delivery: 15 days
#30

Fd Electrification genr set 40 KVA Oil filter

Fd Electrification genr set 40 KVA Oil filter

2 nos Delivery: 15 days
#31

Fd Electrification genr set 40 KVA Fuel pipe

Fd Electrification genr set 40 KVA Fuel pipe

2 set Delivery: 15 days
#32

Genr set 40 KVA silent version Battery 12 volt 140 AH

Genr set 40 KVA silent version Battery 12 volt 140 AH

1 nos Delivery: 15 days
#33

Genr set 40 KVA silent version Exhaust fan

Genr set 40 KVA silent version Exhaust fan

1 nos Delivery: 15 days
#34

Genr set 40 KVA silent version Digital meter

Genr set 40 KVA silent version Digital meter

1 nos Delivery: 15 days
#35

Genr set 40 KVA silent version Fuel filter secondary

Genr set 40 KVA silent version Fuel filter secondary

2 nos Delivery: 15 days
#36

Genr set 40 KVA self starter

Genr set 40 KVA self starter

1 nos Delivery: 15 days
#37

Genr set 62.5 KVA Distilled water

Genr set 62.5 KVA Distilled water

20 ltr Delivery: 15 days
#38

Genr set 62.5 KVA Fuel filter secondary

Genr set 62.5 KVA Fuel filter secondary

2 nos Delivery: 15 days
#39

Genr set 62.5 KVA Air filter

Genr set 62.5 KVA Air filter

2 nos Delivery: 15 days

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

OEM authorization/documentation for each generator spare part

6

Technical compliance certificates relevant to generator spares

7

Any prior experience certificates for similar supply

8

Financial statements or turnover proof as applicable

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the SAGAR generator spare parts tender in Madhya Pradesh 2026?

Bidders must provide PAN, GSTIN, cancelled cheque, and EFT mandate; submit OEM authorisations if required; ensure post-delivery Board of Officer inspection readiness and two-year OEM warranty certificates with delivery. Prepare a price inclusive of all costs and confirm 50% quantity variation rights.

What documents are required for Indian Army generator parts procurement in SAGAR?

Submit PAN, GSTIN, cancelled cheque, EFT mandate; provide OEM authorization; provide technical compliance certificates; include prior experience certificates for similar supply; furnish financial statements as applicable and any service center details for nationwide support.

What are the warranty terms for 5–30 KVA generator spare parts supply?

Warranty is 2 years from final acceptance or after installation/completion, whichever is later; OEM warranty certificates must be included; ensure breakdown rectification during the guarantee period and have service centers across India.

When can quantity be increased under the option clause for this tender?

The purchaser may increase or decrease the quantity up to 50% at the time of contract placement and during currency at contracted rates; delivery period scales with the added quantity, with a minimum of 30 days.

What are the payment terms related to GST for the SAGAR tender?

GST will be reimbursed at actuals or as per applicable rates, not exceeding the quoted GST percentage; bidder must manage GST separately and ensure proper GSTIN on bids and invoices.

What is the inspection process for delivered generator spare parts?

Post-receipt inspection will be conducted at the consignee site by the Board of Officer; pre-dispatch inspection is not mandatory unless ATC specifies; ensure readiness to demonstrate OEM warranties and installation readiness.

Which items are considered under the 30 KVA silent version spares in this tender?

Spare parts include fuel filters (secondary/primary), air filters, exhaust components, battery 12V 140Ah, MCB 4-pole, panel meters, window glass, rubber seals, fuel pipes, and related accessories for both normal and silent variants; verify compatibility with 30 KVA silent gensets.

How to prepare OEM certifications for the SAGAR tender 2026?

Obtain OEM authorization letters, provide product-specific certifications, and attach them with the bid; ensure certificates cover compatibility with 5–30 KVA gensets and indicate warranty coverage, service network in India, and training/maintenance support.

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