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Panchayati Raj Department Odisha All in One PC & Desktop Computers Tender 2025 - ISI/ISO Standards, Line Interactive UPS V2

Bid Publish Date

18-Oct-2025, 3:45 pm

Bid End Date

29-Oct-2025, 6:00 pm

Location

JAJAPUR , ODISHA
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Progress

Issue18-Oct-2025, 3:45 pm
AwardPending
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Quantity

6

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 4

UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Odisha Panchayati Raj Department invites bids for multiple IT assets, including All in One PC (V2), Entry and Mid Level Desktop Computers (Q2), Line Interactive UPS with AVR (V2), and Multifunction Machines (V2). Estimated value and EMD are not disclosed in the provided data, but the scope covers standard desk-ready computing systems and associated power backup for government infrastructure. Key differentiators include factory preloaded OS requirements, RAM/SSD/HDD configurations, and UPS warranty specs. This tender targets supplying workstation-grade hardware with preinstalled software, robust printing capabilities, and AVRs meeting specified output stability, suitable for e-governance deployments. The award may include quantity variation up to 25% as per the option clause, and delivery time aligns with contract terms. The procurement emphasizes data sheet validation and anti-malware declarations during submission.

Technical Specifications & Requirements

  • Product/service names: All in One PC (V2), Entry/Mid Level Desktop, Line Interactive UPS with AVR (V2), Multifunction Machine (V2)
  • OS: Factory preloaded with certification; OEM-provided
  • Memory/Storage: RAM type and size, SSD/HDD capacities to be detailed in data sheets; display size and connectivity requirements mentioned; monitor availability unspecified
  • Peripherals: Mouse/keyboard connectivity; printer specifications including ISO/IEC 24734 speeds for mono/color; duplex printing and document feeder features
  • Power/UPS: AVR regulation, rated output with THD; battery backup time guarantees; UPS warranty details
  • Standards/Certification: IS/IEC references to data sheet; mandatory Malicious Code Certificate; data sheet validation

Terms, Conditions & Eligibility

  • EMD/Performance: 25% option clause for quantity adjustments; bidder financial standing verified (non-liquidation, no bankruptcy)
  • Documentation: GST, PAN, experience certificates, financial statements, EMD documents, data sheets, OEM authorizations; anti-malware certificate mandatory
  • Compliance: Products must have minimum market life of 4 years; non-obsolescence clause; GST reimbursement per actuals; data sheet match required
  • Delivery/Payment: Delivery terms tied to order dates; payment terms not specified in data; installation/commissioning may be required
  • Warranties/Penalties: On-site OEM warranty; battery warranty from delivery; penalties/LD not explicitly detailed
  • Additional: Data sheet alignment, anti-malware certification, and installation/testing requirements explicitly required for submission

Key Specifications

  • Product categories: All in One PC (V2), Entry/Mid Level Desktop, Line Interactive UPS with AVR (V2), Multifunction Machine (V2)

  • Factory preloaded OS with certification

  • RAM: specify type and size in GB per unit

  • Storage: SSD/HDD capacities per unit

  • Display: Diagonal screen size in inches for desktops with display option

  • UPS: AVR regulation, THD %, rated output voltage, battery backup time

  • Printing: ISO/IEC 24734 speeds for mono/color, duplex capability, paper handling trays

  • Security: TPM presence, anti-malware certificate, data sheet alignment

Terms & Conditions

  • Option to increase/decrease quantity up to 25% during contract and currency

  • Bidder must maintain financial stability and avoid liquidation

  • Data sheet must match offered product specifications and not be obsolete

Important Clauses

Payment Terms

Not explicitly stated; likely as per standard government procurement terms with possible milestone-based payment after delivery and acceptance

Delivery Schedule

Delivery period aligned to last delivery order date; extended time rules apply when option clause is exercised

Penalties/Liquidated Damages

Not detailed; typical LD applicable for late delivery and non-conformance as per purchaser terms

Bidder Eligibility

  • Financial soundness with no liquidation/bankruptcy

  • Hardware supplied not end-of-life for at least 4 years

  • GST registration and GST compliance

  • Data sheet validation and anti-malware certificate

  • OEM authorization for supplied products

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

All in One PC (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Line Interactive UPS with AVR (V2) (Q2) , Multifunction Machine MFM (V2) (Q2)

Authority Records

PANCHAYATI RAJ DEPARTMENT

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Documents 8

GeM-Bidding-8458887.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 5 Items

Item #1 Details

View Catalog
Category Specification Requirement
Description Description of store All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty
Description Processor Number Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher
Input Devices Mouse Connectivity Wired, Wireless Or higher
Input Devices Keyboard Connectivity Wired, Wireless Or higher
Operating System Operating System (Factory Preloaded with Certification) Windows 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 8
Storage Type of Storage Installed with the System NVMe SSD
Storage Storage Capacity (in GB) 512
Display Display Size - Diagonal (in Inches) 58.1 - 63 (22.87" - 24.8")
Ports Number of Ports 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 1 TYPE C, 1-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack
Generic Stand Height Adjustable

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (relevant to IT hardware, UPS, printing devices)

4

Financial statements (last financial year and current year projections)

5

EMD document or security deposit as applicable

6

Technical data sheets for offered products

7

OEM authorizations or manufacturer-provided certificates

8

Malicious Code Certificate (embedded code disclaimer)

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for IT hardware tender in Odisha Panchayati Raj 2025

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD along with data sheets. Ensure OEM authorizations and Malicious Code Certificate. Comply with OS preloading and TPM/IS standards where applicable, and prepare a data sheet that matches the offered model specs.

What documents are required for Odisha IT hardware bid 2025

Submit GST certificate, PAN, last 3 years financial statements, experience certificates for similar gear, EMD document, technical data sheets, OEM authorization, and Malicious Code Certificate. Ensure data sheets align with product specs and brand/model numbers in the bid.

What are the technical specifications for UPS AVR in this tender

Line Interactive UPS with AVR must specify AVR voltage regulation, THD%, rated output, battery backup time, and warranty. Ensure battery warranty validity from delivery and on-site OEM warranty as per policy; attach corresponding data sheets and certification.

What is the eligibility criteria for vendors supplying desktops in Odisha

Vendors must show non-liquidation status, demonstrate 4+ years market life for offered models, provide OEM authorizations if not the manufacturer, and submit data sheets with exact RAM/SSD/HDD specs, OS preloads, and TPM details.

When is the delivery timeline for IT assets in Odisha procurement

Delivery period follows the last date of the original delivery order; if quantity is increased under the option clause, additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.

What standards and certifications are required for hardware in this Odisha tender

Required certifications include factory preloaded OS with certification, TPM/anti-malware declarations, data sheet conformity, and IS/IEC alignment where specified. Ensure ISI/ISO references are clearly stated in product sheets if applicable.

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