GEM

Indian Army Prize Money, Trophies and Event Support Tender Imphal Manipur 2025

Posted

24 Oct 2025, 07:31 pm

Deadline

03 Nov 2025, 08:00 pm

Location

IMPHAL WEST , MANIPUR

Progress

Issue24 Oct 2025, 07:31 pm
AwardPending
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Quantity

136

Category

Prize money for winner team

Bid Type

Two Packet Bid

Key Highlights

  • • Active office radius requirement: vendor must have an office within 150 kms of the tournament place
  • • Mandatory HQ 57 Mountain Division registration and empanelment for eligibility
  • • ATC acceptance certificate required with stamp, date and signature
  • • Quantity variation rights: up to 25% increase/decrease during contract and currency period
  • • Scope: Supply, Installation, Testing and Commissioning (SITC) of goods and services for event logistics
  • • Delivery address: Senapati District Olympic Association, Senapati, Manipur
  • • 21 BOQ items with broad category coverage (prizes, trophies, banners, printing, staff, equipment)
  • • Bid documents require PAN, GSTIN, cancelled cheque, EFT mandate

Categories 6

EQUIPMENT GOLD MEDAL LIME TSHIRTS LIGHTING SCHOOL UNIFORMS

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for event support including prize money, trophies, medals, certificates, program printing, tournament equipment, nets, ground marking lime, referee hiring, cultural troupe, sound and lighting, and related hospitality services for a football tournament in Imphal West, Manipur 795001. The scope covers 21 item categories with emphasis on comprehensive event logistics, printing, and sporting goods. The bid requires registration with HQ 57 Mountain Division and a local office within 150 kms of the tournament site, ensuring proximity for delivery and on-site support. No fixed itemized quantities are disclosed in the BOQ. The ATC mandates vendor acceptance with stamp and signature. Unique delivery and option clauses permit quantity adjustments up to 25% during contract execution, subject to minimum 30 days extension.

Technical Specifications & Requirements

  • Scope includes supply, installation, testing and commissioning (SITC) of goods per scope.
  • Must possess active local office within the defined radius and be registered/emarpelled with HQ 57 Mountain Division.
  • Items span event logistics (trophies, medals, banners, printing) and services (referees, cultural troupe, sound/lighting).
  • ATC requires an acceptance certificate with date, stamp and signature; registration rules per GFR Rule 150.
  • There are 21 BOQ items with unspecified quantities; emphasis is on turnkey delivery, SITC, and on-site coordination.
  • Delivery address remains Senapati District Olympic Association, Senapati, Manipur; option clause allows up to 25% quantity variation.

Terms, Conditions & Eligibility

  • EMD and financial bid details are not disclosed; bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate with bid.
  • Only bidders registered with HQ 57 Mountain Division for the required category are eligible; registration must be active at bid opening.
  • Vendor must provide acceptance of ATC, and maintain an office within 150 km of the tournament site.
  • Delivery period flexibility exists via option clause (up to 25% quantity change with extended delivery time).
  • Scope includes installation and commissioning where applicable; payment terms not specified in available data.
  • The contract requires adherence to standard procurement practices and transparent, fair competition.

Key Specifications

  • 21 BOQ items cover prize money, trophies, medals, certificates, program printing, and event services

  • Delivery to Senapati District Olympic Association, Senapati, Manipur

  • SITC of goods and services included in scope

  • Option clause: quantity adjustment up to 25% at contract and during currency

  • Vendor must be registered with HQ 57 Mountain Division and have local office within 150 km

  • ATC acceptance certificate required with stamp, date, and signature

Terms & Conditions

  • Option clause permits 25% quantity variation and extended delivery period

  • Registration with HQ 57 Mountain Division is mandatory for eligibility

  • Vendor must have an active office within 150 km of tournament site

Important Clauses

Payment Terms

Payment terms are not specified in the provided data; bidders should expect standard government procurement terms per HQ 57 Mountain Division guidelines and ATC.

Delivery Schedule

Delivery begins from the last date of original delivery order; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Penalty details not disclosed; bidders should anticipate standard LD provisions in government contracts and the specified delivery window.

Bidder Eligibility

  • Registered with HQ 57 Mountain Division for required goods/services

  • Active office within 150 kms of Senapati, Manipur

  • PAN, GSTIN, cancelled cheque, and EFT mandate provided with bid

Bill of Quantities (BOQ) 21 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Prize money for winner team Job 1 job sksingh.45386 30
2 Prize money for runner up team Job 1 job sksingh.45386 30
3 Trophy for winner team Nos 1 nos sksingh.45386 30
4 Trophy for runner up team Nos 1 nos sksingh.45386 30
5 Gold Medal Nos 18 nos sksingh.45386 30
6 Silver Medal Nos 18 nos sksingh.45386 30
7 Certificate and program printing score sheet Entry Forms Stationary etc Job 1 job sksingh.45386 30
8 Incentive for best scorer of the final match Job 1 job sksingh.45386 30
9 Golden Boot for best player of the tournament Job 1 job sksingh.45386 30
10 Golden Glove for Best goal keeper of the tournament Job 1 job sksingh.45386 30
11 Banner and flex printing Nos 10 nos sksingh.45386 30
12 Football for entire tournament Nos 30 nos sksingh.45386 30
13 Football nets Nos 4 nos sksingh.45386 30
14 Lime powder for ground marking Kgs 40 kgs sksingh.45386 30
15 Hiring of referees and match officials for all matches total 20 officials Job 1 job sksingh.45386 30
16 Hiring of cultural troupe for opening and closing ceremony Job 1 job sksingh.45386 30
17 Hiring of sound and lighting equipment for finals and opening ceremony Job 1 job sksingh.45386 30
18 Expenditure on preparation of ground and other minor infrastructure Job 1 job sksingh.45386 30
19 Commentators fees for tournament Job 1 job sksingh.45386 30
20 Tea and refreshment for VIPs and conducting staff for all matches Job 1 job sksingh.45386 30
21 Football kit for two teams reaching final Tshirts Shorts Shin Pads Set of teams 2 set of teams sksingh.45386 30

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate certified by Bank

5

Registration/empanelment with HQ 57 Mountain Division

6

Acceptance certificate of ATC with stamp and signature

7

Proof of office within 150 km of tournament site

8

Any additional vendor-specific documents as per ATC

Frequently Asked Questions

What documents are required for the Imphal football event tender participation in Manipur?

Bidders must submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate with bid. Registration with HQ 57 Mountain Division for the required category is mandatory, along with an active office within 150 km of the tournament site. An acceptance certificate with stamp and signature for ATC is also required.

How to meet eligibility criteria for the Indian Army event procurement in Manipur?

Eligibility requires registration with HQ 57 Mountain Division for the goods/services, an active local office within 150 km of Senapati, Manipur, and submission of PAN, GSTIN, bank details (cancelled cheque, EFT mandate). Ensure ATC acceptance is stamped and dated before bid opening.

What are the delivery/performance expectations for SITC of event goods in Manipur?

Scope includes Supply, Installation, Testing and Commissioning (SITC) of event goods. Delivery is to Senapati District Olympic Association, Senapati. The option clause allows up to 25% quantity variation with delivery time adjusted by (increased/original quantity) × original delivery period, minimum 30 days.

Which location and organization are involved in the Imphal event tender 2025?

Tender is issued by the Indian Army, Department of Military Affairs, for a football tournament in Imphal West, Manipur (795001). Delivery address is Senapati District Olympic Association, Senapati, Manipur, with services spanning trophies, prizes, printing, and match officiating needs.

What standards or certifications are required for this Manipur event procurement?

As per ATC and HQ 57 Mountain Division rules; submission includes ATC acceptance with stamp and signature. While specific ISO/ISI standards are not listed, compliance with GFR Rule 150 and division registration is mandatory for eligibility.

When is delivery and installation expected for event equipment in Manipur?

Delivery timing follows the original delivery order; if options are exercised, the extended period uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure readiness for SITC at Senapati venue as per ATC terms.

What constitutes the scope of supply for this Indian Army tender in Manipur?

Scope includes Supply, Installation, Testing and Commissioning of goods for 21 item categories, including prize money, trophies, medals, program printing, nets, lime powder for ground marking, referees, cultural troupe, sound/lighting, and related infrastructure support.