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The Cotton Corporation Of India Limited Backup Drive Tender 2TB-5TB India 2025

Bid Publish Date

31-Dec-2025, 4:12 pm

Bid End Date

21-Jan-2026, 4:00 pm

Progress

Issue31-Dec-2025, 4:12 pm
AwardPending
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Quantity

7

Category

2 TB BACKUP DRIVE

Bid Type

Two Packet Bid

Key Highlights

  • • Backup drive procurement for 2TB and 5TB capacities by The Cotton Corporation Of India Limited
  • • Option clause allows ±25% quantity adjustment during/after contract with contracted rates
  • • Delivery period determined from last date of original delivery order; minimum 30-day extension when required
  • • No explicit BOQ, dates, or location provided; plan for standard government IT hardware terms
  • • OEM/Brand requirements not specified; verify during bid clarification
  • • EMD and payment terms not disclosed in data; bidders should prepare as per typical government norms

Tender Overview

The Cotton Corporation Of India Limited invites bids for backup drives in the 2TB and 5TB categories, with no BOQ items listed. The procurement scope remains undefined in quantity and value, but bidders should prepare for potential quantity adjustments under the optional clause. This opportunity requires readiness to align with bulk storage hardware procurement for government deployment, with emphasis on delivery scheduling linked to contract quantities and extensions. The lack of explicit start/end dates suggests standard government notification timelines will apply, and bidders should monitor updates to avoid missed windows. The key differentiator is the option to adjust quantity up to 25% during and after contract award, at contracted rates, with delivery periods tied to the last order date. Proactive bidders can position themselves to meet security, warranty, and compliance expectations typical of large-scale IT hardware procurement in a government setting.

Technical Specifications & Requirements

  • Product category: Backup drives
  • Capacity options: 2TB and 5TB
  • Standards/Certification: Not specified; bidders should confirm compatibility with common IT storage standards and government IT procurement guidelines
  • Delivery considerations: Delivery period linked to original delivery order; optional quantity extensions may extend the timeline with minimum 30 days when applicable
  • Brand/OEM: Not specified; advise OEM authorization if required by buyer terms
  • Quality/Testing: Not defined; prepare for standard IT hardware acceptance criteria and warranty terms
  • EMD/Payment: Not disclosed; expect typical government procurement deposits and payment upon delivery/acceptance

Terms, Conditions & Eligibility

  • Quantity up to 25% increase/decrease allowed at contract placement and during currency
  • Delivery period extension mechanism: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
  • Delivery timeframes may be extended to original delivery period upon exercising option clause
  • Compliance: Bidder must adhere to purchaser’s option clause and delivery extension rules
  • Documentation: Submit standard IT hardware bid dossiers as per tender norms; specifics not provided in data
  • EMD/guarantees: Details not disclosed; bidders should prepare typical security deposit compliance
  • Evaluation: Based on adherence to option clause, delivery capability, and hardware compatibility

Key Specifications

  • Product/service names: Backup drives (2TB, 5TB)

  • Quantities: Not specified in BOQ; prepare for 2TB and 5TB units

  • EMD/Estimated value: Not disclosed

  • Experience: Prior supply of storage hardware to government bodies recommended

  • Quality/Compliance: Confirm compatibility with government IT procurement standards

Terms & Conditions

  • EMD requirements to be clarified; prepare standard bid security as per procurement norms

  • Delivery terms hinge on original order date with 25% quantity variation permitted

  • Payment terms and warranty specifics to be confirmed during bid process

Important Clauses

Delivery Terms

Delivery period starts from the last date of the original delivery order; option to extend with a minimum 30 days for additional quantity

Quantity Flexibility

Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency; rates fixed

Payment Terms

Details not provided in tender data; bidders should anticipate standard government payment terms on delivery/acceptance

Bidder Eligibility

  • Experience in supplying storage hardware to government or large institutions

  • Demonstrated financial stability through turnover and audited statements

  • GST registration and PAN compliance

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Required Documents

1

GST registration certificate for bid submission

2

PAN card copy

3

Experience certificates for similar backup-drive procurements

4

Financial statements demonstrating turnover adequacy

5

EMD/Security deposit proof (as per purchaser norms)

6

Technical bid documents outlining compatibility with IT storage standards

7

OEM authorization letter (if required by terms)

8

Any existing warranty/AMC documentation for storage hardware

Frequently Asked Questions

How to bid for The Cotton Corporation backup drive tender in India 2025

Bidders must submit standard IT hardware bid documents, including GST, PAN, experience certificates, financials, and EMD proof. Ensure 2TB and 5TB drive specifications, OEM authorizations if required, and confirm delivery capability for government procurement. Review option clause allowing 25% quantity adjustments and plan for delivery timelines accordingly.

What documents are required for backup drive procurement in India 2025

Prepare GST certificate, PAN card, and company financial statements; include experience certificates for similar storage hardware supply and OEM authorization letters if mandated. Include EMD proof and technical compliance documents detailing 2TB/5TB drive specs, warranty terms, and delivery capabilities for government contracts.

What are the technical specifications for 2TB and 5TB drives in this tender

Exact drive specs are not listed; bidders should provide drives meeting standard IT storage performance, reliability, and warranty expectations. Confirm compatibility with IS 550/ISO standards if applicable and ensure drives support required interface types (e.g., SATA/SAS) and warranty terms suitable for government use.

When is delivery expected for quantity adjustments under the option clause

Delivery timing is linked to the original delivery order with the possibility to extend as per (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Plan for potential 25% quantity variation and ensure ready stock to meet revised deadlines.

What is the EMD amount for backup drive procurement in India 2025

EMD details are not disclosed in the tender data. Bidders should prepare to submit standard bid security as per government norms, typically a fixed amount or percentage of estimated value, payable via DD or online as required by the buying organization.

What are the eligibility criteria for storage hardware bids in government tenders

Eligibility includes: prior experience supplying storage hardware to government or large institutions, GST registration, financial stability evidenced by statements, and potential OEM authorizations. Verify any organization-specific compliance and ensure adherence to delivery and warranty expectations for government contracts.

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