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Rural Development Department Uttar Pradesh Octagonal Pole (V2) Tender 2026 - ISI & NABL Tests, 25% Quantity Option, EMD ₹3 Lakh

Bid Publish Date

07-Jul-2026, 11:33 am

Bid End Date

18-Jul-2026, 12:00 pm

EMD

₹3,00,000

Location

GORAKHPUR , UTTAR PRADESH
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Progress

Issue07-Jul-2026, 11:33 am
AwardPending
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Quantity

36

Bid Type

Single Packet Bid

Tender Overview

The Rural Development Department Uttar Pradesh invites bids for the procurement of Octagonal Pole (V2) systems including associated add-on items and testing services. The project covers the complete scope from supply, installation, testing, to commissioning of poles designed for luminaire fitment, with on-site warranty and wind-load compliant construction. The bid includes options to increase quantity up to 25% of bid quantity and potentially extend delivery within defined parameters. A bidder must demonstrate OEM capability, in-country after-sales presence, and adherence to central government testing standards. The opportunity centers on delivering poles with specified brackets, junction boxes, and safety features for regional deployments.

Technical Specifications & Requirements

  • Pole type: Octagonal pole construction with sheet thickness in mm and number of stiffeners per pole.
  • Materials & base: Pole material, base plate material, base plate dimensions (L x W x T in mm), bolt size, and bolt/nut conformity.
  • Luminaire interface: Type of bracket, bracket length (mm), and maximum LED luminaires per bracket.
  • On-site features: On-site warranty (months) and door opening design for MCB/cables; locking arrangement for door.
  • Add-ons: Galvanized lightning finial, aviation obstruction lights with stand, junction box specifications (material, IP rating), ISI-marked cable connections from top junction box to luminaires and bottom base compartment.
  • Electrical & safety: Cable runs (ISI marked), terminal box with circuit breakers, MCB count per junction box, winch mechanism for maintenance, interlocking wiring.
  • Certifications: Type test reports for pole construction and wind-load tests from Central Govt./NABL/ILAC accredited labs.
  • Wind load: Region-specific wind withstand capacity (m/s).
  • Documentation: Availability of type test reports covering pole, wind velocity tests, winch mechanism.

Terms, Conditions & Eligibility

  • EMD: ₹ 3,00,000.
  • Delivery flexibility: Option to increase quantity up to 25%; delivery period adjustments based on formula, minimum 30 days.
  • OEM/Imported products: In-country office for after-sales support; certificate to be submitted.
  • Service support: Escalation matrix required; functional service center in the respective state within 30 days of award; payment upon evidence of center setup.
  • Scope of supply: Bid price to include supply, installation, testing, and commissioning; on-site warranty unless otherwise stated.
  • Branding & standards: Compliance with central government testing, NABL/ILAC labs for type tests; ISI and IS standards referenced for components where applicable.

Key Specifications

  • Octagonal pole construction with specified sheet thickness and stiffeners

  • Bracket type and length for luminaire mounting

  • Maximum LEDs per bracket and on-site warranty duration

  • Pole material, base plate material, base plate dimensions and bolt specifications

  • Conformity of bolts and nuts to standards

  • Regional wind withstand capacity (m/s)

  • Galvanized lightning finial and aviation obstruction lights as add-ons

  • Junction box material, IP rating, ISI-marked cables to luminaires

  • Terminal box with circuit breakers and MCB counts per junction box

  • Winch mechanism for maintenance with interlocking and wiring

Terms & Conditions

  • Quantity can increase by up to 25% at contract stage with proportional delivery time

  • OEM/authorized seller must have registered office in India for after-sales service

  • Functional Service Centre required in each consignee state or established within 30 days

Important Clauses

Payment Terms

Bid price must include all costs; no separate post-bid payments; service center setup evidence required for payment release

Delivery Schedule

Delivery period commences from last date of original delivery order; extended delivery time formula applies for option quantities

Penalties/Liquidated Damages

Not specified in provided terms; ensure to confirm LD or performance bond requirements in final tender

Bidder Eligibility

  • Availability of in-country after-sales service center or plan within 30 days of award

  • Experience certificates for supply, installation, testing of similar pole luminaires

  • OEM authorization for imported components and registered Indian office

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Octagonal Pole (V2) (Q3)

Advisory Bank

State Bank of India

Payment Timelines

Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Gorakhpur

Delivery Pincodes

273152

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Shailendra Kumar Mishra273152,BLOCK DEVELOPMENT OFFICE PIPRICH DISTIC GORAKHPUR UTTAR PRADESH PIN CODE-273152GorakhpurUttar Pradesh2731523615-

Authority Records

RURAL DEVELOPMENT DEPARTMENT

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Documents 4

GeM-Bidding-9565692.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 4, 5, 6, 7, 8, 9, 10, 11, 12
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC No of LED Luminaires can be fitted in the bracket of each octagonal pole (in Nos) 1
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
OCTAGONAL POLE CONSTRUCTION No. of stiffners per pole No
OCTAGONAL POLE CONSTRUCTION Door opening on base of the pole (opening permits clear access to equipment like MCB, Switches, cables, etc., ) Door opening: 500 mm height from base plate, Size: 100 mm x 500 mm with Gasket
OCTAGONAL POLE CONSTRUCTION Type of locking arrangement for door Pad lock with key
BASE PLATE Base plate material Grade: E250, Quality:BR (as per IS:2062:2011 latest)
BASE PLATE Base plate size - ( Length in mm x Width in mm x Thickness in mm) 300X300X16
BASE PLATE Bolt size M24x750
BASE PLATE Conformity of specification for Bolts and Nuts as per IS:1367 (Part 2) , Grade A
WIND LOAD Regional wind withstand capacity which the pole structure support is suitable to withstand (in m/s) 47
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Ingress protection class of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole Without Cable Connection
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole Without MCBs
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) Without MCBs
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar pole projects

4

Financial statements (last 2 quarters/years)

5

EMD submission document (online/DD as applicable)

6

Technical bid documents showing compliance with octagonal pole specs

7

OEM authorization/registered office proof in India for imported products

8

Escalation matrix for service support

9

Certificate of service centers in the state or plan to establish within 30 days of award

10

Type test reports from Central Govt./NABL/ILAC accredited labs

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for octagonal pole tender in UP 2026?

Bidders should submit GST, PAN, experience certificates, financials, and EMD ₹300,000. Provide OEM authorizations for imported parts, service-center plan in state, and type-test reports from NABL/ILAC labs proving wind-load compliance and pole construction standards.

What documents are required for UP octagonal pole procurement?

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD submission proof, OEM authorization for imported items, and technical bid detailing bracket type, luminaire count per pole, wind-load capacity, and junction box specifications.

What are the technical standards for the octagonal pole project?

Standards include IS-based pole construction requirements, NABL/ILAC accredited type tests for wind velocity and winch mechanism, ISI-marked cables, and conformity of bolts/nuts with specified dimensions and base-plate specifications.

What is the EMD for the UP pole tender and payment terms?

EMD is ₹300,000. The tender requires bid price to include all costs; payment terms depend on contract conditions and service-center evidence; confirm any milestone payments tied to installation, testing, and commissioning.

When is the delivery window for additional quantity under option clause?

Option allows up to 25% higher quantity with delivery time adjusted using formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; delivery period starts from last date of original order.

Which add-ons are specified for the octagonal poles in the UP tender?

Add-ons include galvanized lightning finial, aviation obstruction lights with stand, junction box with IP-rated cable connections, ISI-marked cables to luminaires, and a winch mechanism for maintenance.

What is required for service center availability in UP for this tender?

Bidder must have or establish a functional service center in each consignee state; provide escalation matrix and evidence of center setup before final payment or contract award release.

What is the wind-load specification for the poles?

Region-specific wind withstand capacity is required in m/s; type-test reports must cover wind-load tests performed by Central Govt./NABL/ILAC accredited labs to prove conformity.

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