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Indian Army Procurement: Desktop PCs, Visualizer, CCTV, UPS 5 KVA & More Tender 2025

Bid Publish Date

21-Oct-2025, 12:45 pm

Bid End Date

31-Oct-2025, 1:00 pm

EMD

₹24,000

Location

SONITPUR , ASSAM

Progress

RA
Issue21-Oct-2025, 12:45 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

12

Category

Desktop PC

Bid Type

Two Packet Bid

Key Highlights

  • • OEM/Authorized Seller requirement for imported products with India-based after-sales support
  • • EMD amount clearly stated as ₹24,000
  • • 25% quantity increase/decrease option at contract/placement and during currency
  • • Scope includes Supply, Installation, Testing and Commissioning
  • • Malicious Code Certificate and anti-tamper assurances mandatory
  • • Non-return policy for faulty Hard Disk per organization security policy
  • • Inclusion of essential accessories in bid price for successful installation
  • • CCTV System, Fire Alarm System, Biometric, Mobile Jammer and UPS 5 KVA included
  • • BOQ lists 10 items but exact quantities are not disclosed

Categories 21

ALARM SYSTEMS CITY SURVEILLANCE AUTO CAD SURVEILLANCE EQUIPMENTS DISPLAY SYSTEM CCTV SYSTEM VIDEO RECORDER AUDITORIUM CHROMATOGRAPHY REFRIGERATORS EQUIPMENT FIRE SUPPRESSION SYSTEM FIRE EXTINGUISHERS UPS ATM JAMMER FIRE PREVENTION FLAME DETECTORS ELECTRONIC COMPUTATIONAL DEVICE FIRE PREVENTION EQUIPMENTS ALARM CHAIN DATA WALL DISPLAY

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a multi-item procurement package including Desktop PCs, Visualizer and Projection System with Screen, Network, Switching, and Matrix Switcher, Podium with Integrated Control, Biometric System, Mobile Jammer, CCTV System, Fire Alarm System and Online UPS 5 KVA. The tender specifies a single consolidated supply, installation, testing, and commissioning scope with a 24,000 USD? INR EMD of ₹24,000. The contract accommodates quantity adjustments up to 25% at bid or contract stage and allows extended delivery windows proportionally, starting from the last delivery date. The successful bidder must handle OEM/authorized seller arrangements for imported items and ensure India-based after-sales support. Unclear start/end dates imply a standard DMA bidding window; the BOQ lists 10 items with undefined quantities, signaling a broad, capability-driven requirement for integrated security, AV, and IT infrastructure for modern field or command-center setups.

Technical Specifications & Requirements

  • Product categories include: Desktop PC, Visualizer, Projection System with Screen, Network, Switching, Control Equipment and Matrix Switcher, Podium with Integrated Control and Annotation, Biometric System, Moblie Jammer, CCTV System, Fire Alarm System, Online UPS 5 KVA.
  • Delivery scope: Supply, Installation, Testing and Commissioning of all goods.
  • OEM/Authorized Seller: For imported products, must have registered Indian office for after-sales support.
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Malicious code certificate and anti-tamper assurances required; non-return policy for faulty disks is noted.
  • Accessories: Essential installation accessories must be included in bid price.
  • 10-item BOQ indicates breadth but specific quantities are not disclosed in the data.

Terms, Conditions & Eligibility

  • EMD: ₹24,000.
  • Delivery terms allow a 25% quantity option during and after contract formation with prorated timelines.
  • Payment terms unspecified; delivery-integration and warranty expectations implied via post-sale support.
  • OEM/Authorized support with in-country presence required for imported items.
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; Malicious Code certificate and non-return of faulty disks policy.
  • Scope includes all essential accessories for successful installation and commissioning.
  • Bidder must comply with buyer-specified terms and demonstrate capability for multi-item, integrated deployment across AV, IT, security, and power systems.

Key Specifications

  • Product categories: Desktop PC, Visualizer, Projection System with Screen, Network/Switching/Matrix, Podium with Integrated Control, Biometric System, Mobile Jammer, CCTV, Fire Alarm, Online UPS 5 KVA

  • Scope: Supply, Installation, Testing and Commissioning

  • OEM/Authorized Seller: Must have registered Indian office for after-sales support

  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate

  • Security: Malicious Code Certificate and non-return of faulty disks per policy

Terms & Conditions

  • EMD ₹24,000; 25% quantity variation allowed

  • Delivery terms tied to last delivery date with proportional extension

  • Imported items require Indian OEM/authorized seller for service

  • Mandatory Malicious Code Certificate and anti-tampering assurances

  • Non-return of faulty hard disks per security policy

  • All essential installation accessories must be included

Important Clauses

Payment Terms

Payment terms are not explicitly stated; procurement emphasizes supply, installation, testing and commissioning with a secure payment flow aligned to delivery milestones.

Delivery Schedule

Delivery period can extend based on option clause; additional time calculated and may extend up to original delivery period with a minimum 30 days.

Penalties/Liquidated Damages

Not explicitly detailed in the provided terms; implied adherence to delivery and performance standards.

Bidder Eligibility

  • Demonstrated experience in supply and integrated deployment of AV, IT and security systems

  • GST registration and PAN validation

  • Ability to provide India-based after-sales support for imported items

Documents 5

GeM-Bidding-8465486.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

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Posted: 11 May 2025
Closed: 2 June 2025
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Posted: 21 July 2025
Closed: 31 July 2025
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Indian Army Procurement: Computer & Audio-Visual Equipment Tender 2025 (Department Of Military Affairs) India

Indian Army

RAJAURI, JAMMU & KASHMIR

Posted: 15 January 2026
Closed: 26 January 2026
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STANDALONE PC,ADN PC,VISUALIZER,PROJECTION SYS INCL 01 PROJECTOR AND 01 SCREEN,NETWORKING COMMA SWI

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Posted: 17 July 2025
Closed: 28 July 2025
GEM

Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Desktop PC as per specification required 3 nos rawat@11para 30
2 Visualizer as per specification required 1 nos rawat@11para 30
3 Projection System with Screen as per specification required 1 set rawat@11para 30
4 Network, Switching, Control Equipment and Matrix Switcher as per specification required 1 set rawat@11para 30
5 Podium with Integrated Control and Annotation as per specification required 1 nos rawat@11para 30
6 Biometric System as per specification required 1 nos rawat@11para 30
7 Moblie Jammer as per specification required 1 nos rawat@11para 30
8 CCTV System as per specification required 1 set rawat@11para 30
9 Fire Alarm System as per specification required 1 nos rawat@11para 30
10 Online UPS 5 KVA as per specification required 1 nos rawat@11para 30

Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

OEM authorization for imported items (if applicable)

6

Malicious Code Certificate

7

Any installation/commissioning certificates from previous projects

8

Technical bid documents demonstrating capability for multi-item deployment

Reverse Auction Schedule

Completed

Start

13-Nov-2025, 7:00 pm

End

15-Nov-2025, 12:00 pm

Duration: 41 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1ADVENTS EVENTS & RESEARCH   Under PMA-24-10-2025 10:22:32Qualified
2GAURAV ASSOCIATES   Under PMA-24-10-2025 10:11:38Qualified
3Gaurav Services   Under PMA-30-10-2025 11:54:13Disqualified
4M/S I.T.S. SOFTWARE SOLUTION   Under PMA-26-10-2025 14:05:08Disqualified
5M/S RADHA SHYAM ENTERPRISE   Under PMA-24-10-2025 10:33:59Qualified
6MINAS STORES   Under PMA-30-10-2025 14:28:01Disqualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1GAURAV ASSOCIATES(MSE,MII)   Under PMA Winner ₹8,49,700Item Categories : Desktop PC,Visualizer,Projection System with Screen,Network, Switching, Control Equipment and Matri
L2ADVENTS EVENTS & RESEARCH (MSE,MII)   Under PMA₹8,83,600Item Categories : Desktop PC,Visualizer,Projection System with Screen,Network, Switching, Control Equipment and Matri
L3M/S RADHA SHYAM ENTERPRISE (MSE,MII)   Under PMA₹9,08,600Item Categories : Desktop PC,Visualizer,Projection System with Screen,Network, Switching, Control Equipment and Matri

🎉 L1 Winner

GAURAV ASSOCIATES(MSE,MII)   Under PMA

Final Price: ₹8,49,700

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Indian Army security equipment tender 2025 in Delhi?

Bidders must submit PAN, GSTIN, Cancelled Cheque and EFT Mandate, plus OEM authorization for imported items. Ensure Malicious Code Certificate is included and demonstrate capability for Supply, Installation, Testing and Commissioning. Delivery terms allow up to 25% quantity variation and require India-based after-sales support.

What documents are required for Army AV equipment tender 2025 submission?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, OEM authorization if importing, Malicious Code Certificate, and installation/comissioning certificates. Include technical bid demonstrating capability; ensure goods include essential installation accessories and comply with 25% quantity variation rules.

What are the essential specifications for integrated AV and security items?

Products cover Desktop PCs, Visualizers, Projection Systems with Screen, Network/Switching/Matrix, Podium with Integrated Control, Biometric System, CCTV, Fire Alarm, and Online UPS 5 KVA. Scope includes Supply, Installation, Testing and Commissioning with India-based after-sales support for imported items.

When is the delivery window and option period for quantity changes?

Delivery can extend via the option clause; additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The Purchaser may extend to the original delivery period during option exercises.

What is the EMD amount for the Army procurement 2025?

The EMD amount is ₹24,000. Bid submission must include this as a security deposit per Tender terms; ensure proper payment method per agency guidelines and attach EMD proof with bid.

What certifications or anti-malware requirements exist for bid submissions?

A Malicious Code Certificate is mandatory; it certifies no embedded malicious code capable of inhibiting functions, causing damage, or enabling data tap. Non-compliance constitutes breach of contract and potential disqualification.

Is there a requirement for after-sales support in India for imported products?

Yes; imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit the certificate demonstrating presence and support capabilities in India as part of the bid.