Police Department UP Voice Logger System Tender Uttar Pradesh 2025 – ISI/EE Standards & 25% Quantity Flexibility
Police Department
GAUTAM BUDDHA NAGAR, UTTAR PRADESH
Posted:
21 November 2025
Closed:
3 December 2025
GEM
GEM
Indian Air Force Voice Logger System Tender 2026 India – 8-Channel Desktop Recorder ISO 9001 IST BIS
Bid Publish Date
24-Jun-2026, 10:30 am
Bid End Date
04-Jul-2026, 11:00 am
Location
JALPAIGURI , WEST BENGAL
Progress
Issue24-Jun-2026, 10:30 am
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Indian Air Force (Department Of Military Affairs) invites bids for a Voice Logger System (Q3), focusing on an 8-channel desktop voice recorder with integrated components. The ATC specifies an 8 CHANNEL VOICE RECORDER WITH DESKTOP, plus a desktop configuration featuring I3/4GB RAM, 500GB SSD, Windows 10 Pro, UPS, 19.5" TFT. Scope includes supply, installation, testing, commissioning, and operator training, with any statutory clearances. Key quality controls require ISO 9001 certification for bidder or OEM, and mandatory certificates such as BIS license, type test certificate, and other prescribed certificates. A service-center requirement mandates presence in the state of each consignee location or establishing one within 30 days post-award, with payments contingent on documentary evidence. An option clause allows quantity variation up to 25% of the bid/contract quantity, potentially extending delivery as described in the clause.
Technical Specifications & Requirements
- Product: 8-channel voice recorder with desktop configuration as per ATC itemized spec
- Hardware: I3/4GB RAM/500GB SSD, Windows 10 Pro, UPS, 19.5" TFT
- Operating & Certification: ISO 9001 certification for bidder or OEM; Material Test Certificate to accompany supply; BIS licence and type-test certificates required
- ATC & Documentation: Upload ATC acceptance certificate; ensure submission of OEM authorizations and all prescribed product certifications
- Post-Sale Support: Functional service centre in each consignee state or establishment within 30 days of award; on-site/Carry-in warranty as applicable
- Acceptance: Buyer labs will test material; lab results determine acceptance; non-conformity may affect award
Terms, Eligibility & Delivery
- Delivery & Scope: Supply, Installation, Testing, Commissioning, and operator training; statutory clearances if required
- Contract Flexibility: Option to increase quantity up to 25%; delivery period adjustments based on calculated extension formula
- ATC Compliance: Bidder must accept ATC terms; submit acceptance certificate with bid
- Certificate Requirements: ISO 9001, BIS, type tests, and related certificates must be uploaded by bid opening; MTC to be included
- Serviceability: Establishment of local service centres within 30 days if not existing at bid time; evidence required for payment release
Key Specifications
-
Product/service names: 8-channel voice recorder with desktop configuration
-
Quantities/values: Not specified; scope includes supply, installation, testing, commissioning
-
EMD/estimated value: Not provided in data
-
Standards/certifications: ISO 9001 (bidder or OEM); BIS license; type test certificate; Material Test Certificate
-
Delivery/installation: Supply, installation, testing, commissioning, and operator training; service center in each consignee state or within 30 days of award
-
Experience: Prior implementation of voice logging or security equipment projects (as per ATC/terms)
Terms & Conditions
-
Delivery may be increased up to 25% of bid quantity with adjusted delivery period as per option clause
-
Bidder must submit ATC acceptance certificate and all mandatory certifications (ISO 9001, BIS, type tests, MTC)
-
Functional service centers required in each consignee state or established within 30 days post-award; payment upon documentary evidence
Important Clauses
Payment Terms
Delivery, installation, testing and commissioning with payment contingent on submission of requisite certifications and service-center establishment evidence
Delivery Schedule
Delivery period to commence after original delivery date; extension rules apply per 25% quantity option and extended delivery calculations
Penalties/Liquidated Damages
Not explicitly detailed in provided data; standard procurement practice likely applies LD for delays and non-conformance as per bid terms
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Provide BIS license and type test certificates with bid
-
Demonstrate established service centers or capability to establish within 30 days of award
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Voice Logger System (Q3)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 3
GeM-Bidding-9512366.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar Voice Logger or security equipment projects
4
Financial statements (as required by bid terms)
5
EMD/Security deposit documents (if applicable)
6
Technical compliance certificates (ISO 9001, BIS, type test certificates)
7
OEM authorization letters (if bidding as an importer/distributor)
8
Material Test Certificate (MTC) with supply
9
ATC acceptance certificate (as required)
10
Any other certificates prescribed in the bid document
Frequently Asked Questions
How to bid for the voice logger tender in India 2026 with IAF?
Bidders must submit GST, PAN, experience certificates, financials, EMD, along with ISO 9001, BIS, type tests, and MTC. Include OEM authorizations and ATC acceptance. Ensure service center readiness in each consignee state or plan to establish within 30 days of award; delivery terms follow the 25% quantity option rules.
What documents are required for the IAF voice logger tender submission?
Submit GST certificate, PAN, experience certificates for similar projects, financial statements, EMD documents, ISO 9001 certification, BIS license, type test certificates, Material Test Certificate, OEM authorizations, and ATC acceptance certificate. Ensure all are uploaded at bid opening per terms.
What are the technical specifications for the 8-channel voice recorder?
The spec requires an 8-channel desktop voice recorder with RAM options up to 4GB, 500GB SSD, Windows 10 Pro, UPS, and a 19.5" TFT display. The equipment must meet required ISO 9001 and BIS certifications, with MTC attached for acceptance by the buyer's lab.
When is delivery expected under the option clause for quantity change?
Delivery time can extend by a calculated period: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend this up to the original delivery period during option exercise.
What certifications are mandatory to accompany the bid for this procurement?
Mandatory certificates include ISO 9001 (bidder or OEM), BIS license, type test certificates, and Material Test Certificate. ATC acceptance must be submitted with the bid, and all product certificates prescribed in the bid document must be uploaded.
What about service centers and after-sales support for this tender?
Bidder must have a functional service center in the state of each consignee location or establish one within 30 days of award. Payment release is contingent on submission of documentary evidence confirming service capability and center establishment.
What is included in scope of supply for this IAF tender?
Scope includes Supply, Installation, Testing, Commissioning of the Voice Logger System, and Training of operators, along with any required statutory clearances. All cost components must be included in the bid price.
What is the impact of the 25% option clause on delivery schedules?
The option clause allows increasing quantity by up to 25% during contract execution, with delivery period adjustments calculated as described; the minimum extension is 30 days, and the extended period may be applied up to the original delivery period.
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Documents 3
GeM-Bidding-9512366.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS