Controller General of Defence Accounts COTS Software Tender Sonitpur Assam 2026 ISO 9001 IPv6 Ready

Tender Overview

The Procuring Organization is the Controller General of Defence Accounts in Sonitpur, Assam, seeking procurement of COTS Software. The bid scope focuses on commercial off-the-shelf software with IPv6 readiness from day one, accompanied by mandatory OEM authorization and ISO 9001 certification. Estimated value and quantity details are not disclosed, but the contract contemplates scalable orders under an option clause up to 25%. The tender emphasizes electronic invoicing through the GeM portal and strict data confidentiality via a Non-Disclosure Declaration. The award will consider genuine licenses for Windows 11 Pro and MS Office, and OEM service support requirements with registered Indian after-sales offices. The procurement aims to ensure standard-compliant software deployment for Defence Department needs, with delivery timelines linked to extension rules and contract quantities. Unique aspects include mandatory MFA, NDA, and vendor code creation documentation, along with IPv6 readiness and OEM authorization for imported products.

Technical Specifications & Requirements

• Product category: Commercial off-the-shelf software (COTS) with IPv6 readiness from day one
• Standards & certifications: ISO 9001 certification for bidder or OEM; OEM authorization form required; genuine Windows 11 Pro and MS Office licenses from official channels; NDA compliance
• License & documentation: Valid PAN, GSTIN, cancelled cheque, EFT mandate; MAF (bid-specific) upload; GeM GST invoice and GST payment proof on portal
• OEM & service: Imported products must have Indian-based registered office for after-sales service; Manufacturer Authorization certificate required
• Security & confidentiality: Non-Disclosure Declaration to be uploaded on bid head; data handling as per contract terms
• Delivery & option clause: Quantity may vary ±25% with extended delivery time calculation; minimum 30 days if extension is needed
• Other: IPv6 readiness, processor/hardware compatibility details, and licensing terms to be strictly adhered to

Terms, Conditions & Eligibility

• EMD / bid security: Not specified in provided terms; bidders must comply with option clauses and deliverable timelines
• Delivery timeline: Delivery period linked to last date of original delivery order; extended period uses a formula with a minimum 30 days
• Payment terms: Not explicitly stated; standard GeM-based invoicing with GST compliance
• Documents required: PAN, GSTIN, cancelled cheque, EFT mandate with bank certification, NDA, OEM authorization, ISO 9001 proof
• Licensing: Genuine Windows 11 Pro and MS Office licenses from official channels; MAF bid-specific submission
• Confidentiality: NDA to be uploaded on bidder letterhead
• Other conditions: IPv6 readiness, mandatory OEM authorization for distributors, and Indian after-sales support for imported products