Labour Department Madhya Pradesh Bedding Textiles Tender 2026 IS 175 Q3 - Bedding Sheets, Tickings Supply
Bid Publish Date
12-Oct-2026, 1:59 pm
Bid End Date
22-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • Critical requirement: 25% quantity variation right at time of order placement and during contract currency
- • Mandatory advance samples within 7 days of supply order; final approval required before bulk production
- • NABL/ILAC-accredited testing required; confirms 100% cotton content
- • IS 175 (Q3) compliance for bed sheets and related textiles
- • Brand/marking requirement: durable label at one corner indicating purchaser name and year
- • Inspection regime includes random physical verification; dimensions include 4.4x6.5 ft minimum
- • Delivery timeframe adjustments use a defined formula with a minimum 30 days
Tender Overview
The procurement is issued by the Labour Department Madhya Pradesh for sheeting, tickings and bedsheets under IS 175 (Q3). No BOQ items are listed, but the contract includes a quantity variation right of up to 25% of the bid/contract quantity and a flexible delivery timeline tied to the original delivery period. The vendor must provide advance samples within 7 days of the supply order, and samples require final approval before bulk production. Unique quality checks and labeling requirements apply, with a focus on 100% cotton material and NABL/ILAC compliant testing, indicating a cotton-based textile specification aligned with public procurement norms.
Technical Specifications & Requirements
- Product category: Bed sheets, tickings, and bedsheets under IS 175 (Q3).
- Material requirement: 100% cotton; lab test report from NABL/ILAC-accredited textile lab or government test center.
- Sample submission: Advance samples within 7 days of order, followed by final approval for bulk supply.
- Quality/marking: Each sheet must carry a durable labeling/branding at one corner with the purchaser name and year (5th line to indicate the procuring agency).
- Inspection: Random physical verification for dimensions and fabric quality; immediate return of non-conforming lots if dimensions (e.g., 4.4 x 6.5 ft) or thread/yield standards fail.
- Dimensions/standards: 4.4x6.5 feet minimum dimension; IS 175 (Q3) compliance with specified cotton content.
- Delivery/contract terms: Option clause allows quantity adjustments; extended delivery time logic applies, minimum 30 days.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25%; delivery period extensions calculated as (Increase/Original) × Original days, with a minimum of 30 days.
- Advance samples: Required from the technically eligible bidder within 7 days of order; must pass final approval before bulk release.
- Testing: NABL/ILAC accredited lab test report required; confirms 100% cotton content.
- Marking: A durable label must be affixed on one corner of each sheet with purchaser details and year.
- Inspection/Rejection: Random physical verification; non-conforming lots rejected and returned at bidder cost.
- Documentation: Submit standard GST/PAN/experience documents as part of the bid package and OEM authorizations if applicable.
Key Specifications
-
Product/service: Bedding textiles (bed sheets, tickings) under IS 175 (Q3)
-
Quantities: Variation up to 25% of bid quantity during contract
-
Material: 100% cotton with NABL/ILAC validated test reports
-
Dimensions: 4.4 x 6.5 ft minimum for sheets
-
Sampling: Advance samples within 7 days of supply order; final approval required
-
Labeling: Corner label with organization name and year, securely affixed
-
Inspection: Random physical verification; non-conforming batches rejected
Terms & Conditions
-
Quantity variation: +/- up to 25% with proportional delivery time adjustments
-
Pre-approval samples and NABL/ILAC testing mandatory before bulk supply
-
100% cotton content verification and IS 175 (Q3) compliance required
Important Clauses
Payment Terms
Not explicitly stated in tender data; follow standard state government terms with delivery-based payments and any advance sample invoicing as per order.
Delivery Schedule
Delivery begins from last date of original delivery order; additional time computed by (increase/original) × original period, minimum 30 days.
Penalties/Liquidated Damages
Not detailed; non-conforming sheets may be returned; penalties for delayed or rejected lots implied by inspection outcomes.
Bidder Eligibility
-
Experience in supplying bedding textiles to government bodies
-
Demonstrated capability to meet IS 175 (Q3) cotton textile standards
-
Financial capacity to handle varied quantity orders with 25% variation
Tender Data
Bid Details
Quantity
750
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
86
OEM Avg. Turnover
6
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sheeting, Tickings and Bedsheets (V2) as per IS 175 (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gwalior
Delivery Pincodes
474020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nipendra Mehra | 474020,GOVT SHRAMODAYA AWASIYA VIDYALAYA, DD NAGAR GATE, AIR PORT ROAD, MAHARAJPURA, GWALIOR. MADHYA PRADESH, INDIA | Gwalior | Madhya Pradesh | 474020 | 750 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9977016.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar bedding textile supply
Financial statements demonstrating financial stability
EMD/Security deposit documentation (if applicable)
Technical bid documents showing IS 175 (Q3) compliance
NABL/ILAC accredited lab test reports for cotton content
OEM authorizations if bidding on behalf of the manufacturer
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for bedding textiles tender in Madhya Pradesh 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, and EMD as part of the bid. Ensure IS 175 (Q3) compliance, NABL/ILAC test reports for 100% cotton, and advance samples within 7 days of order. Include OEM authorizations if applicable and labeling requirements.
What documents are required for MP Labour Department bedding bid 2026?
Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD documentation, technical bid demonstrating IS 175 (Q3) compliance, NABL/ILAC test reports for cotton content, and OEM authorizations if bidding on behalf of a manufacturer.
What are the technical specifications for IS 175 (Q3) bedsheets?
Specifications require 100% cotton content with NABL/ILAC validated test reports, sheets sized at 4.4 x 6.5 ft, and compliance with IS 175 (Q3). Bulk supply follows final approval of advance samples, with labeling on one corner and an inspection regime for random verification.
When is the delivery period for quantity under the option clause?
Delivery timing follows from the last date of the original delivery order; additional time is calculated as (Increase/Original) × Original period with a minimum of 30 days. The purchaser may extend the time to accommodate up to 25% quantity changes.
What testing standards are required for bedding textiles in this tender?
Bidders must provide NABL/ILAC accredited lab test reports confirming 100% cotton content. The reports should be applicable to textiles and accompany the supplier lot during inspection and approval.
What labeling and marking requirements exist for each bedsheet?
Each bedsheet must have a durable corner label affixed with the purchaser’s name and year. The labeling should be secure and clearly legible to meet the organization’s marking policy during inspection and acceptance.
What is the inspection process for bed sheets before acceptance?
Random physical verification will occur; sheets failing to meet dimensions (4.4x6.5 ft) or fabric quality standards are rejected and returned at the supplier’s cost. Compliance with IS 175 (Q3) and cotton content is essential before acceptance.