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Indian Army Spark Plug, Hydraulic Pump Gear & Filter Sets Tender Pathankot 2025 - ISI/OEM Standards

Bid Publish Date

31-Dec-2025, 8:16 pm

Bid End Date

12-Jan-2026, 9:00 pm

Location

GURDASPUR , PUNJAB

Progress

Issue31-Dec-2025, 8:16 pm
AwardPending
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Quantity

14

Key Highlights

  • • Specific delivery address: 736 TPT WKSP COY, C/O 56 APO, Sujanpur Cantt, Pathankot
  • • Option Clause: ±25% quantity variation during contract and extended delivery periods
  • • Advance sample approval requirement: 2 samples within 5 days of contract award
  • • Items listed cover spark plugs, hydraulic gear, filters, air cleaners, hoses, and fog light assemblies
  • • GST payable as actuals or applicable rates; supplier bears GST determination
  • • Must avoid obsolete items with minimum 2 years market life remaining

Categories 16

COMPRESSED AIR AIR COOLED ENGINE MOBIL OIL FALL PROTECTION LANYARD GEAR FUEL FILTERS LUBRICATING OILS AIR GENERATOR CABLE MACHINE OIL LUBRICANT LUBE OIL PNEUMATIC CONING OIL LUBRICANT PRODUCT GEAR OIL

Tender Overview

The tender is issued by the Indian Army (Department of Military Affairs) for a range of automotive consumables and components, including spark plugs, hydraulic pump gear assemblies, oil and fuel filter sets, air filters, fuel hoses, stopper cables, silence assemblies, air cleaners, hydraulic fluid connectors with hoses, and fog light assemblies. The BOQ lists 12 items across the category of spare parts for field and workshop use, with delivery to 736 TPT WKSP COY, C/O 56 APO, Sujanpur Cantt, Pathankot, PB-145023. The contract contemplates quantity variation of up to ±25% under the option clause and extension of delivery periods proportional to the adjusted quantities. An advance sample approval is required prior to bulk manufacturing, with a five-day window for submission and a five-day window for buyer feedback.

Key differentiators include mobile workshop applicability, a need for non-obsolete parts with a minimum two-year market life, and GST treatment as actuals with a ceiling aligned to quoted rates.

Technical Specifications & Requirements

  • Product scope includes: spark plugs, hydrolic pump gear, oil and fuel filters, air filters, fuel hoses, stopper cables, silence assemblies, air cleaners, hydrolic fluid connectors with hoses, and fog light assemblies.
  • Delivery terms: delivery shall commence after the original or extended delivery order date; option clause allows quantity fluctuation up to 25%.
  • Samples: 2 advance samples required within 5 days of award for approval; failure to approve may push delivery timelines.
  • Tax & GST: GST is payable at actuals or as per applicable rates; supplier to determine applicability.
  • Placement: actual delivery and installation (if in scope) to the specified address; non-obsolescence clause applies.

Terms & Eligibility

  • EMD/Financial standing: bidder must be solvent (no liquidation, no court receivership). An undertaking is required.
  • Product lifecycle: items must have at least 2 years residual market life and should not be end-of-life per OEM.
  • Documents: PAN Card, GSTIN, cancelled cheque, EFT mandate certified by bank; bid security and vendor code creation may be required.
  • Delivery address: 736 TPT WKSP COY, C/O 56 APO, Sujanpur Cantt, Pathankot, PB-145023.
  • Advance sample approval: 2 samples to be approved or require modification within 5 days; no LD for buyer-delayed approvals.

Key Specifications

  • Product categories: spark plugs, hydraulic pump gear, oil & fuel filters, air filters, fuel hoses, stopper cables, silence assemblies, air cleaners, hydraulic fluid connectors with hoses, fog light assemblies

  • Delivery address: 736 TPT WKSP COY, C/O 56 APO, Sujanpur Cantt, Pathankot, PB-145023

  • Delivery variability: option clause up to 25%; delivery period adjusted proportionally

  • Lifecycle requirement: minimum 2 years residual market life; no OEM end-of-life

  • Advance sample: 2 samples to be approved within 5 days of award; modifications within 5 days

Terms & Conditions

  • Quantity can be increased/decreased by up to 25% during contract at contracted rates

  • Advance sample approval required; 2 samples within 5 days of award

  • GST payable by supplier; actual rates or quoted rate ceiling applies

Important Clauses

Payment Terms

GST at actuals or applicable rates; payment terms to be finalized per contract

Delivery Schedule

Delivery starts after order date; option clause allows extended periods with proportional calculations

Penalties/Liquidated Damages

Not explicitly stated; delays tied to sample approval impact delivery timelines

Bidder Eligibility

  • No liquidation, no court receivership or bankruptcy

  • Minimum 2 years residual market life for offered items

  • GST registration and valid PAN; EFT mandate available

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GEM

Bill of Quantities (BOQ) 12 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Spark Plug Spark Plug 2 nos [email protected] 15
2 Hydrolic pump gear Hydrolic pump gear 2 nos [email protected] 15
3 Oil Filter set Oil Filter set 1 nos [email protected] 15
4 Fuel Filter Set Fuel Filter Set 1 nos [email protected] 15
5 Air filter Air filter 1 nos [email protected] 15
6 Fuel Hose Fuel Hose 1 nos [email protected] 15
7 Stopper Cable Stopper Cable 1 nos [email protected] 15
8 Silence Assy Silence Assy 1 nos [email protected] 15
9 Air Cleaner Air Cleaner 1 nos [email protected] 15
10 Oil Filter Oil Filter 1 nos [email protected] 15
11 Hydrolic fluid connector with hose Hydrolic fluid connector with hose 1 nos [email protected] 15
12 Fog light assy Fog light assy 1 nos [email protected] 15

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

Bank EFT mandate (certified)

5

Undertaking on financial standing (no liquidation/bankruptcy)

6

Proof of non-obsolescence (OEM lifecycle statement)

7

Advance sample submission documents (2 samples within 5 days of award)

8

Technical bid documents and OEM authorizations if applicable

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army automotive parts tender Pathankot 2025?

Bidders should prepare PAN, GST, cancelled cheque and EFT mandate while ensuring items meet minimum 2-year market life. Advance samples (2) must be submitted within 5 days of award, and delivery will follow the original or extended delivery period with up to 25% quantity variation.

What documents are required for the Pathankot vehicle parts tender submission?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, financial standing undertaking, OEM authorizations if applicable, and evidence of non-obsolescence with OEM lifecycle confirmation; submit advance sample details within 5 days of award.

What products are covered under the Indian Army spark plug and filter tender?

Scope includes spark plugs, hydraulic pump gear, oil and fuel filters, air filters, fuel hoses, stopper cables, silence assemblies, air cleaners, hydraulic connectors with hoses, and fog light assemblies for workshop and field use.

What are the delivery terms and option clauses for this tender?

Delivery can be increased or decreased by up to 25% of bid quantity at contracted rates; extended delivery time is calculated as (additional quantity/original quantity) × original days, with a minimum 30 days.

What is the advance sample process for this procurement?

Submit 2 advance samples within 5 days of award; buyer approves or lists modifications within 5 days; if buyer delays, delivery period is retimed with no LD for the delay.

What standards or lifecycle requirements apply to the offered parts?

All items must have at least 2 years residual market life and should not be declared end-of-life by the OEM; no obsolete parts allowed; GST is payable at actuals or applicable rates.

Where is the delivery location for the bulk supply?

Delivery address is: 736 TPT WKSP COY, C/O 56 APO, Sujanpur Cantt, Pathankot, PB-145023; installation, if in scope, occurs at the same address.

What are the GST handling requirements for this procurement?

Bidders must determine GST applicability; reimbursement will be at actuals or capped to the quoted GST rate, whichever is lower; ensure GST compliance for all invoicing.