Chhattisgarh Planning Economics And Statistics Department Mahasamund Desktop Computers A4 MFP Line Interactive UPS Tender 2026
Bid Publish Date
06-Oct-2026, 6:56 pm
Bid End Date
21-Oct-2026, 12:00 pm
Value
₹4,60,000
Location
Progress
Key Highlights
- • Technical categories clearly defined: Desktop Computers, A4/Legal MFPs, Line Interactive UPS with AVR
- • Option clause allowing ±25% quantity adjustment during and after contract
- • Delivery timing tied to last delivery order date with a minimum 30-day extension rule
- • No published BOQ; bidders must rely on OEM specs and field experience
- • GIS deployment context implies need for reliable peripherals compatible with government procurement
- • Standard bid documentation expectations likely include GST, PAN, EMD, and OEM authorizations
Tender Overview
Chhattisgarh Planning Economics And Statistics Department in MAHASAMUND, CHHATTISGARH (492112) seeks procurement under the GIS initiative for multiple office IT peripherals, including Entry and Mid Level Desktop Computers (Q2), A4 and Legal Size Multifunction Printers (MFP) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The project’s estimated value is ₹4,60,000 with no Bill of Quantities published. A key risk is the absence of explicit technical specifications in the tender data, demanding bidders demonstrate robust capability through alternative documentation and prior experience. An important clause allows a quantity variation of up to ±25% during contract execution, with delivery timelines recalculated from the last delivery order date. This procurement supports GIS-related administrative operations and GIS data handling in the district.
Key Specifications
-
- Product/Service Names: Desktop Computers, A4 & Legal Size MFPs, Line Interactive UPS with AVR
-
- Quantities/Capacities: Not enumerated in BOQ; total estimated value ₹4.60 Lakh
-
- EMD/Value: Not specified; bidders should prepare standard EMD per organization norms
-
- Experience: Prior supply experience with government or GIS-related IT peripherals advisable
-
- Standards: No explicit standards published; general compliance with OEM specs required
Terms & Conditions
-
Key Term 1: Quantity variation allowed up to 25% during contract execution
-
Key Term 2: Delivery period calculated from last delivery order date with a minimum 30 days
-
Key Term 3: No BOQ items published; bidders must account for GIS procurement context
Important Clauses
Payment Terms
No explicit payment terms published; bidders should anticipate standard government terms and submit compliance with GST and invoicing norms
Delivery Schedule
Delivery period linked to last date of original delivery order; extended delivery time applies when option quantity is exercised, using the formula provided
Penalties/Liquidated Damages
Not specified; bidders should prepare for typical government LD provisions and ensure timely delivery
Bidder Eligibility
-
Experience in supplying IT peripherals to government or GIS-related projects
-
GST registration and tax compliance
-
Financial stability evidenced by recent financial statements
Tender Data
Bid Details
Quantity
12
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
18
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Mahasamund
Delivery Pincodes
493445
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Randheer Singh Baghel | 493445,dist planning and statistical office collectorate campus mahasamund | Mahasamund | Chhattisgarh | 493445 | 4 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9992001.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar IT peripheral supply
Financial statements for the last 2-3 years
EMD deposit proof (as per standard practice)
Technical bid documents detailing specifications and OEM authorizations
OEM authorization letters for authorized resellers (where applicable)
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid on the GIS peripherals tender in Mahasamund Chhattisgarh 2026?
Bidders should prepare standard bid documents, verify GIS project alignment, and submit proposals for Entry and Mid Level Desktop Computers, A4/Legal MFPs, and Line Interactive UPS with AVR. Include OEM authorizations and typical EMD as per local government norms; ensure GST and PAN details are current.
What documents are required for this Chhattisgarh GIS procurement bid 2026?
Required documents typically include GST registration, PAN, experience certificates for similar supply, financial statements, EMD proof, and OEM authorization letters. Even if EMD rules are not explicit, submit standard deposit proof to avoid bid rejection and ensure technical compliance.
What are the delivery terms for desktop computers and MFPs in this tender?
Delivery is governed by the last date of the original delivery order with possible extensions when quantities change by up to 25%. If extended, the new delivery duration uses the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
What standards or certifications are required for MFPs and UPS in this tender?
Tender data does not specify explicit standards; bidders should provide OEM specifications and standard IT equipment compliance. Include typical certifications like ISI/IS 550 where applicable and ensure product warranties align with government procurement norms.
How is the 25% quantity variation handled in the Chhattisgarh procurement?
The purchaser may adjust quantity by ±25% at contract placement and during execution. Delivery timelines adjust using the specified formula, with a minimum extension of 30 days; rates remain contracted unless renegotiated under extended quantities.
What is the estimated value and item scope for this bid in Mahasamund?
The estimated contract value is ₹4,60,000 for desktop computers, A4/Legal MFPs, and Line Interactive UPS with AVR. There are no published BOQ items; bidders should prepare for general IT peripheral provisioning within the stated budget.
What is the eligibility criteria for vendors supplying GIS-related peripherals in Chhattisgarh?
Eligible bidders should demonstrate prior government or GIS-related supply experience, provide GST and PAN, and show financial stability via recent statements. OEM authorizations strengthen bids, and bidders must comply with typical government procurement documentation.
When can bidders expect payment and how will it be processed?
Payment terms are not explicitly listed; bidders should anticipate government payment processes with standard invoicing, GST compliance, and verification of delivered goods. Ensure invoice submission aligns with delivery milestones and contract terms once published.