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Health Department Haryana Display & AV Equipment Tender Panchkula 2025 - ISI/CEIing Standards, 1 Year OEM Warranty

Bid Publish Date

24-Dec-2025, 4:43 pm

Bid End Date

15-Jan-2026, 5:00 pm

Location

PANCHKULA , HARYANA

Latest Corrigendum Available

Progress

Issue24-Dec-2025, 4:43 pm
Corrigendum08-Jan-2026
AwardPending
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Quantity

35

Category

Supply, Installation, Testing and Commissioning of Display

Bid Type

Two Packet Bid

Key Highlights

  • • OEM Authorization Certificate mandatory with bid
  • • 1-year OEM warranty from final acceptance or completion
  • • OPTION CLAUSE allows +25% quantity change during/after contract
  • • Service network: established Installation, Commissioning, Training, Troubleshooting & Maintenance in India
  • • Live installation, commissioning and testing included in SITC scope
  • • Bidders must upload service centers near consignee destinations
  • • No explicit item-level technical specs published in BOQ
  • • Delivery period mechanics tied to last delivery order date

Categories 14

TECHNICAL SERVICES ARNO STARTING CONTACTOR CAMERA POWER BOX AUDIO VISUAL INSTRUMENT WATER LEVEL RECORDER MACHINE SUPPLY SPEAKER APFC PANEL TROLLEY CABLE FUME HOODS AUDIO EQUIPMENT

Tender Overview

The Health Department Haryana invites bids for a broad set of Supply, Installation, Testing and Commissioning (SITC) of audiovisual and related equipment, including display units, trolleys/stands, switchers, cameras, microphones, controllers, amplifiers, ceiling mount speakers, digital mixers, cables, patch bays and cable cubby boxes. The procurement location is Panchkula, Haryana. The package comprises 14 BOQ items with SITC requirements and an option clause allowing up to 25% quantity variation at contracted rates. A one-year warranty from final acceptance or post-installation completion is specified, with OEM authorization certificates required and a robust after-sales service presence in India.

Key differentiators include mandatory OEM authorization, a standard warranty period, and the seller’s obligation to provide installation, commissioning, training, troubleshooting and maintenance services through a nationwide service network.

Technical Specifications & Requirements

There are no line-item technical specs published in the tender data. However, the scope indicates AV equipment SITC with a mix of display devices, mounting hardware, audio-visual control interfaces and cabling. Buyers will expect conformance to basic AV integration norms, with installation and commissioning at consignee locations. The ATC clauses mandate OEM authorization certificates to accompany bids, and service capability across India for after-sales support. Independent verification of equipment compatibility and installation requirements should be pursued during bid preparation.

Terms & Eligibility

Key contractual terms include an option to increase or decrease quantity by up to 25% at contract rates, with delivery timelines tied to the last delivery order date and extended periods calculated via a defined formula. A 1-year OEM warranty is required, along with vendor-provided OEM warranty certificates at delivery. Bidders must demonstrate a trained after-sales service network in India, and submit OEM authorization certificates along with the bid.

Key Specifications

  • Product/service names: Display units, trolley/stand, switcher, camera, chairman microphone, delegate microphone, controller/interface, PSU, amplifier, ceiling mount speaker, digital mixer, cables, patch bays, cable cubby box

  • Quantities: Not specified in BOQ; 14 total items

  • EMD/Estimated value: Not disclosed in data

  • Category: SITC of AV equipment and associated components

  • Standards: Not specified in tender data; OEM/installation standards implied

  • Delivery: Based on last delivery order date; enhanced time if quantity increases per option clause

  • Warranty: 1 year from final acceptance or completion of installation/testing

Terms & Conditions

  • Quantity may vary up to 25% during contract at contracted rates

  • Warranty: 1 year from acceptance; OEM warranty certificates required

  • OEM authorization must accompany bid; after-sales service in India required

Important Clauses

Payment Terms

No explicit payment terms provided; bidders should await purchaser guidance and align with standard government procurement payments after acceptance

Delivery Schedule

Delivery begins from the last date of the original delivery order; extended delivery time calculated as ( Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Liquidated damages not explicitly stated; potential penalties may apply per standard SITC contracts; confirm during bid submission

Bidder Eligibility

  • Demonstrated experience in SITC of AV and related equipment

  • Financial capacity to handle multi-item AV SITC contracts

  • Authorized OEM for AV devices with certification documents

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Supply, Installation, Testing and Commissioning of Display Sitc of 85 inch Display as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
2 Supply, Installation, Testing and Commissioning of Display Sitc of 55 inch Displayas per full specifications mentioned in Item Specification Document 4 nos caretakerhmscl 10
3 Supply, Installation, Testing and Commissioning of Display Sitc of 43 inch Displayas per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
4 Supply, Installation, Testing and Commissioning of trolley or Stand Sitc of trolley or Stand to install the 43 inch disply custom Powder coated with acessories 1 nos caretakerhmscl 10
5 Supply, Installation Testing and Commissioning of Switcher or Spilliter Sitc of Switcher or Spilliter as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
6 Supply, Installation, Testing and Commissioning of Camera Camera as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
7 Supply, Installation, Testing and Commissioning of Chairman Microphone Sitc of Chairman Microphone as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
8 Supply, Installation, Testing and Commissioning of Delegate Microphone Sitc of Delegate Microphone as per full specifications mentioned in Item Specification Document 12 nos caretakerhmscl 10
9 Supply, Installation, Testing and Commissioning of Controller and Interface and PSU Sitc of Controller Interface and PSU as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
10 Supply, Installation, Testing and Commissioning of Amplifier Sitc of Amplifier as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
11 Supply, Installation, Testing and Commissioning of Ceiing Mount Speaker Sitc of Ceiing Mount Speaker as per full specifications mentioned in Item Specification Document 8 nos caretakerhmscl 10
12 Supply, Installation, Testing and Commissioning of Digital Mixer Sitc of Digital Mixer as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
13 Supply, Installation, Testing and Commissioning of Cables Sitc of USB as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10
14 Supply, Installation, Testing and Commissioning of Cables patch Bays and Cable Cubby Box Sitc of Cables and patch Bays and Cable Cubby Box as per full specifications mentioned in Item Specification Document 1 nos caretakerhmscl 10

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

OEM authorization certificate for AV equipment

4

Experience certificates for SITC of AV systems (similar scope)

5

Financial statements demonstrating capacity to manage SITC contracts

6

Technical bid documents confirming compliance with installation & commissioning

7

Copy of existing service center details near consignee locations

8

Any prior warranty/service records or certifications

Corrigendum Updates

1 Update
#1

Update

08-Jan-2026

Extended Deadline

15-Jan-2026, 5:00 pm

Opening Date

15-Jan-2026, 5:30 pm

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for AV SITC tender in Panchkula Haryana 2025

Bidders should submit OEM authorization, GST, PAN, and financial statements, along with technical and commercial bids. Ensure installation and commissioning capabilities, and provide documentation for after-sales service nationwide. The 25% quantity option clause applies during contract execution.

What documents are required for AV equipment tender in Haryana

Submit GST registration, PAN card, OEM authorization, experience certificates for similar SITC projects, financial statements demonstrating capacity, and installation/commissioning proof. Include service center details and warranty certificates from the OEM for delivered goods.

What is the warranty requirement for AV SITC equipment

Warranty is 1 year from final acceptance or completion of installation/testing. OEM warranty certificates must be provided at delivery, and the seller must cover rectification during the warranty period with a service network in India.

What is the delivery pattern for quantity variations

The purchaser may increase or decrease quantity up to 25% at contract rates. Delivery timeline extends from the last delivery order date; extended time uses a defined formula with a minimum 30 days.

Which standards or certifications are required for AV equipment

The tender requires OEM authorization and service capability in India; explicit IS/ISI standards are not listed. Ensure equipment is supported by OEM and install/commission per standard government AV projects.

What assets are included in the 14-item BOQ for AV SITC

BOQ items include display units, trolley/stands, switchers, cameras, microphones, controllers/interfaces, PSUs, amplifiers, ceiling speakers, digital mixers, cables, patch bays, and cable cubby boxes; quantities are not disclosed in the data.

How to verify service centers near consignee locations

Provide a detailed list of regional service centers with contact details and response times; upload these details with the bid to demonstrate post-sales support coverage for Panchkula and other consignments.

What are the payment terms for this Haryana AV procurement

The tender data does not specify payment terms; bidders should anticipate standard government norms (milestone-based payments post acceptance) and confirm exact terms during bid submission.