BSNL DOT Kolkata Digital Conference AV Equipment Tender 2026 – 25-item ITC UPS HDMI PTZ Cameras 2596781 UP
Bid Publish Date
12-Oct-2026, 2:20 pm
Bid End Date
24-Oct-2026, 3:00 pm
EMD
₹51,936
Value
₹25,96,781
Location
Progress
Tender Overview
Bharat Sanchar Nigam Limited, operating through the Portal(bsnl) under the Department of Telecommunications (DOT), invites a procurement tender for a comprehensive range of AV and IT equipment intended for digital conference setups in Kolkata, West Bengal. The estimated contract value is ₹2,596,781, with an EMD of ₹51,936. Items cover a broad spectrum: from Digital Conference Central Processor, USB/HDMI cables, rack, cables, connectors, LAN switches, and PCs to high-demand AV hardware such as 30W two-way wall-mount loudspeakers, 120W RMS dual-channel Class-D amplifiers, wireless handheld mics, 20X optical zoom AI PTZ camera, and table-top gooseneck microphones. The tender enumerates a 25-item BOQ, signaling a complete system integration for municipal or telecom operations. A distinctive feature is the option clause enabling supplier-driven quantities up to ±25% of bid quantity, with delivery windows adjusted to the extended period and a minimum extension of 30 days. This procurement emphasizes integrated ITC systems, robust cabling, and reliable AV components suitable for large-scale video conferences.
Location-specific tender in Kolkata for DOT operations, highlighting a multi-item, end-to-end AV/IT solution with strict delivery windows and scalable order quantities.
Technical Specifications & Requirements
- No specifications available in the provided data; the scope includes a broad AV/IT equipment catalog spanning central processors, microphones, DSPs, wireless mics, loudspeakers, amplifiers, PTZ cameras, HDMI cables, racks, switches, PCs, UPS, and related ITC components.
- Expect compliance with standard telecom interfaces and integration capabilities for a unified conference system. The BOQ consists of 25 items, signaling a module-based procurement approach.
- Estimated value and EMD indicate a government procurement scale requiring vendor qualification, experience in multi-item AV/IT rollouts, and capability for on-site deployment and integration.
- Suppliers should prepare for cross-functional installation, testing, and compatibility checks across audio, video, and networking subsystems.
- Tender likely requires OEM access, warranty coverage, and after-sales support for enterprise-level equipment.
Terms, Conditions & Eligibility
- EMD: ₹51,936 (as per tender data).
- Estimated contract value: ₹2,596,781.
- Option clause: Purchaser may increase/decrease quantity up to 25% of bid quantity; extension calculations are defined with a minimum extension of 30 days.
- Delivery: Delivery schedule linked to original delivery order and extended period; delivery must commence from the last date of the original delivery order.
- Security/Performance considerations: Standard procurement risk protections implied by option clause and price protection at contracted rates.
- Documentation expectations and detailed submission requirements align with typical DOT/BSNL tender processes; bidders should be prepared to demonstrate AV/IT system integration capabilities, installation readiness, and post-implementation support.
Key Specifications
-
Digital Conference Central Processor (specs to be defined by OEM/BOQ)
-
Table-Top Gooseneck Chairman Microphone
-
Table-Top Gooseneck Delegate Microphone
-
8-Channel Digital Audio DSP
-
UHF Dual-Channel Wireless Handheld Microphone
-
30W Two-Way Wall-Mount Loudspeaker
-
120W RMS Dual-Channel Class-D Digital Power Amplifier
-
Wireless Presentation System
-
20X Optical Zoom AI PTZ Camera
-
HDMI cables: 15 m and 5 m lengths
-
Rack, Cable, Connectors, USB/LAN/HDMI cables, and brackets
-
UPS and AMC (support/maintenance) for system
Terms & Conditions
-
EMD submission and financial qualification as per terms
-
Delivery timeline pegged to last order date with 25% quantity option
-
25-item BOQ implies modular AV/IT integration scope and ongoing support
Important Clauses
Payment Terms
Standard procurement terms likely requiring submission of GSTIN, invoice against delivery, and compliance with EMD and performance assurances; exact terms not detailed in data.
Delivery Schedule
Delivery to commence from the last date of the original delivery order; option clause may extend delivery period with a minimum 30-day extension.
Penalties/Liquidated Damages
Not explicitly stated; implied penalties for delayed delivery under option clause may apply per standard BSNL/DOT guidelines.
Bidder Eligibility
-
Experience in multi-item AV/IT deployments for government agencies
-
Demonstrated capability for on-site installation and post-implementation support
-
Financial strength to handle ₹2.6 million project value and EMD ₹51,936
Tender Data
Bid Details
Quantity
462
Category
Supply of Digital Conference Central Processor
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Arbitration Clause
No
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Supply of Digital Conference Central Processor , Supply of Table-Top Gooseneck Chairman Microphone , Supply of Table-Top Gooseneck Delegate Microphone , Supply of 8- Channel Digital Audio DSP , Supply of UHF Dual-Channel Wireless Handheld Microphone , Supply of 30W Two-Way Wall-Mount Loudspeaker , Supply of 120W RMS Dual- Channel Class-D Digital Power Amplifier , Supply of Wireless Presentation System , Supply of 20X Optical Zoom AI PTZ Camera , Supply of 15 m HDMI Cable , Supply of 5 m HDMI Cable , Supply of Rack , Supply of Cable , Supply of Connectors , Supply of USB Cable , Supply of LAN Cable , Supply of Computer , Supply of ethernet switch , Supply of HDMI , Supply of bracket , ITC of System , Supply of UPS , AMC
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Kolkata
Delivery Pincodes
700073
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gopal Prasad Bhakat | 700073,O/o the EE(E), BSNL ED-I, Telephone Kendra (TBZ Building), 7th Floor, P-10 New CIT Road, Kolkata-700073 | Kolkata | West Bengal | 700073 | 1 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-10020917.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
25 Items Sign in to view GEM price trends Sign in for GEM prices
Supply of Digital Conference Central Processor
Digital Conference Central Processor - Supply, Installation,Testing and Commissioning of Professional digital wired conference processor, minimum 150 microphone-unit capacity, expandable/cascadable, redundant/ fault-tolerant communication, network/PC control, audio interfaces, external AV integration, IEC 60914 or equivalent, complete with accessories etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of Table-Top Gooseneck Chairman Microphone
Table-Top Gooseneck Chairman Microphone Unit - Supplying and fixing of Table top Gooseneck Chairman microphone unit with priority/override and temporary mute, visual status, RF/EMI protection, condenser/ capacitor or equivalent transducer, minimum 60 Hz to 16 kHz response, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of Table-Top Gooseneck Delegate Microphone
Table-Top Gooseneck Delegate Microphone Unit - Supplying and fixing of table top gooseneck Professional digital Delegate microphone unit with speaking key, visual status, built-in loudspeaker or equivalent monitoring, condenser/capacitor or equivalent, minimum 100 Hz to 13 kHz, IEC 60914 or equivalent, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of 8-Channel Digital Audio DSP
8-Channel Digital Audio DSP / Loudspeaker Management System- Supplying and fixing of Digital Audio DSP / Loudspeaker Management System with minimum 8 balanced mic/line inputs and 8 balanced outputs, matrix routing, parametric EQ, auto-mixer, AFC/equivalent feedback suppression, compressor/limiter, delay/noise processing, Ethernet, RS-232/equivalent, USB etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of UHF Dual-Channel Wireless Handheld Microphone
UHF Dual-Channel Wireless Handheld Microphone System, Supplying and fixing of UHF handheld Wireless Mic system set with one dual-channel receiver with two handheld dynamic transmitters, professional PLL/equivalent transmission, 40 Hz to 15 kHz minimum response, dynamic range greater than equal to 90 dB, SNR, 90 dB, THD, 0.5percent , WPC/DoT compliant, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of 30W Two-Way Wall-Mount Loudspeaker
30W Two-Way Wall-Mount Loudspeaker- Supplying and fixing of 30W Professional two-way wall speaker with following features, minimum 30W, 70V/100V constant-voltage line, 15W/30W taps, approx. 130 Hz to 15 kHz or better, sensitivity greater than equal to 90 dB at 1W/1m, metal grille and mounting accessories etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of 120W RMS Dual-Channel Class-D Digital Power Amplifier
120W RMS Dual-Channel Class-D Digital Power Amplifier- Supplying and fixing of 120W RMS Dual Channel Class-D Digital Power Amplifier with minimum 120W RMS/channel simultaneously, 70V/100V output, efficient SMPS/equivalent, 20 Hz to 20 kHz, THD less than equal to 0.1 percent , SNR greater than equal to 80 dB, comprehensive protection, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of Wireless Presentation System
Wireless Presentation System - Supplying and fixing of Wireless Presentation system with minimum four presenters/users, Full HD 1920 x 1080 at the rate 30 fps, HDMI output, VGA where required, integrated/dedicated enterprise WAP, Windows/macOS/iOS/iPadOS/Android, AirPlay/Miracast/ equivalent, secure access, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of 20X Optical Zoom AI PTZ Camera
20X Optical Zoom AI PTZ Camera- Supplying and fixing of Professional PTZ camera with minimum 20x optical zoom, Full HD 1080p, 60 fps or better, AI human/participant auto-tracking, minimum plus minus 170 degree pan and plus minus 80 degree tilt, greater than equal to 100 presets, HDMI, 3G -SDI or better, USB 3x , IP streaming, H.264/H.265, VISCA/equivalent, PoE/equivalent etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make)
Supply of 15 m HDMI Cable
Supplying and laying of 15 m HDMI Cable, High-Speed/Ultra High-Speed, suitable for 4K UHD video transmission, complete with connectors, compatible with the proposed AV system. (3D, Deep Color, 4K) (M/s. Aten or S S make)
Supply of 5 m HDMI Cable
Supplying and laying of 5 m HDMI Cable, High-Speed/Ultra High-Speed, suitable for 4K UHD video transmission, complete with connectors, compatible with the proposed AV system. (3D, Deep Color, 4K) (M/s. Aten or S S make)
Supply of Rack
Supplying and installation of 22U floor/wall-mount equipment rack, fully equipped with approx. size 600 mm x 650 mm Rack, 2 nos fan for cooling/ventilation, 1 no. 6 socket 5/16 amp power distribution unit, floor standing with caster wheels with adjustable feet, 2 nos. tray, cable management, suitable for housing the proposed AV equipment etc. complete as reqd. as per specification attached. (M/s VAL /M/s Netrack or S S make)
Supply of Cable
Supplying and laying of 2-core shielded professional audio/microphone cable, minimum 1.5 sq.mm conductor size, 30 m length, suitable for the proposed audio system, complete with required termination/connectors.
Supply of Cable
Supplying and laying of 2-core shielded/suitable professional loudspeaker cable, minimum 1.5 sq.mm conductor size, suitable for 70V/100V PA speaker-line installation, complete as required.
Supply of Connectors
Supplying of additional/miscellaneous connectors, couplers, termination accessories, adaptors, interface accessories and other interconnection accessories required for complete installation and integration of the proposed conference and AV system, excluding standard connectors/ accessories supplied with the respective equipment, complete as required.
Supply of USB Cable
Supplying of USB cables of required type and minimum 2 m length, including USB-A to USB-A and USB-A to USB-B cables as required for connection/configuration of the proposed AV equipment. (M/s. Cadyce or S S make)
Supply of LAN Cable
Supplying and laying of Cat-6 UTP/FTP LAN cable of suitable professional/enterprise grade, complete with compatible RJ45 connectors/patch cords and termination accessories, for required AV/network connectivity. (M/s. Molex or S S make)
Supply of Computer
Supplying of business/professional-grade laptop computer with minimum Intel Core i5 processor (13th Gen Core i5-1334U), 16 GB RAM, 1 TB SSD, minimum 15.6-inch Full HD display, HDMI and USB interfaces, licensed current Windows operating system ,backlit KB and necessary accessories.
Supply of ethernet switch
Supplying and fixing of managed Gigabit Ethernet switch with minimum required RJ45 ports, PoE/PoE+ capability where required for the proposed AV/network equipment, VLAN/QoS and network management features, including SFP/SFP+ uplink ports as required.(M/s Netgear or S S make)
Supply of HDMI
Supplying and fixing of professional HDMI 2.0 compatible splitter/de-embedder with minimum 2 HDMI inputs and 8 HDMI outputs or equivalent required configuration, supporting 4K UHD , 60 Hz, appropriate colour formats and HDCP 2.2 or later, complete with audio extraction/de-embedding facilities etc. complete as reqd. as per specification attached. (M/s. Milestone or S S make)
Supply of bracket
Supplying, fabrication and fixing of heavy-duty powder-coated camera mounting pole/bracket assembly for ceiling mounting of the proposed PTZ/video-conferencing camera, including required clamps, plates, fasteners, cable management and all installation accessories, complete as required.
ITC of System
Installation, Testing and Commissioning of all the above system including complete system integration of all supplied equipment, including interconnection, programming, configuration, testing, demonstration and commissioning as a fully functional system for complete and trouble-free operation. Providing of On-site training and submission of operating/ configuration manuals, datasheets, warranty documents, system configuration details and as-installed documentation etc. as required.
Supply of UPS
Supplying, installation, testing and commissioning of 3 kVA online UPS with galvanic isolation/isolated output, suitable for the complete AV system, with minimum 30-minute backup at the specified connected load, including 6 nos. 26AH SMF battery bank, UPS & battery rack, interconnection links, protection, cabling and accessories, complete as required with minimum 02 years manufacturers warranty on complete unit. (M/s. Numeric Valura FM with Exide make battery or SS make)
AMC
Comprehensive Annual Maintenance for Complete Audio-Visual (AV) System, including all associated equipment, accessories, interconnecting cables, connectors installed at site, after completion of the initial manufacturer warranty period, including preventive maintenance, periodic inspection, testing, troubleshooting, breakdown maintenance, repair/replacement of defective components/parts and all necessary service support, complete as required. 1 st year
AMC
Comprehensive Annual Maintenance for Complete Audio-Visual (AV) System, including all associated equipment, accessories, interconnecting cables, connectors installed at site, after completion of the initial manufacturer warranty period, including preventive maintenance, periodic inspection, testing, troubleshooting, breakdown maintenance, repair/replacement of defective components/parts and all necessary service support, complete as required. 2 nd year
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Supply of Digital Conference Central Processor | Digital Conference Central Processor - Supply, Installation,Testing and Commissioning of Professional digital wired conference processor, minimum 150 microphone-unit capacity, expandable/cascadable, redundant/ fault-tolerant communication, network/PC control, audio interfaces, external AV integration, IEC 60914 or equivalent, complete with accessories etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | no | sdeesdxiii | 60 | |
| 2 | Supply of Table-Top Gooseneck Chairman Microphone | Table-Top Gooseneck Chairman Microphone Unit - Supplying and fixing of Table top Gooseneck Chairman microphone unit with priority/override and temporary mute, visual status, RF/EMI protection, condenser/ capacitor or equivalent transducer, minimum 60 Hz to 16 kHz response, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | no | sdeesdxiii | 60 | |
| 3 | Supply of Table-Top Gooseneck Delegate Microphone | Table-Top Gooseneck Delegate Microphone Unit - Supplying and fixing of table top gooseneck Professional digital Delegate microphone unit with speaking key, visual status, built-in loudspeaker or equivalent monitoring, condenser/capacitor or equivalent, minimum 100 Hz to 13 kHz, IEC 60914 or equivalent, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 37 | nos | sdeesdxiii | 60 | |
| 4 | Supply of 8-Channel Digital Audio DSP | 8-Channel Digital Audio DSP / Loudspeaker Management System- Supplying and fixing of Digital Audio DSP / Loudspeaker Management System with minimum 8 balanced mic/line inputs and 8 balanced outputs, matrix routing, parametric EQ, auto-mixer, AFC/equivalent feedback suppression, compressor/limiter, delay/noise processing, Ethernet, RS-232/equivalent, USB etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | no | sdeesdxiii | 60 | |
| 5 | Supply of UHF Dual-Channel Wireless Handheld Microphone | UHF Dual-Channel Wireless Handheld Microphone System, Supplying and fixing of UHF handheld Wireless Mic system set with one dual-channel receiver with two handheld dynamic transmitters, professional PLL/equivalent transmission, 40 Hz to 15 kHz minimum response, dynamic range greater than equal to 90 dB, SNR, 90 dB, THD, 0.5percent , WPC/DoT compliant, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | no | sdeesdxiii | 60 | |
| 6 | Supply of 30W Two-Way Wall-Mount Loudspeaker | 30W Two-Way Wall-Mount Loudspeaker- Supplying and fixing of 30W Professional two-way wall speaker with following features, minimum 30W, 70V/100V constant-voltage line, 15W/30W taps, approx. 130 Hz to 15 kHz or better, sensitivity greater than equal to 90 dB at 1W/1m, metal grille and mounting accessories etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 6 | no | sdeesdxiii | 60 | |
| 7 | Supply of 120W RMS Dual-Channel Class-D Digital Power Amplifier | 120W RMS Dual-Channel Class-D Digital Power Amplifier- Supplying and fixing of 120W RMS Dual Channel Class-D Digital Power Amplifier with minimum 120W RMS/channel simultaneously, 70V/100V output, efficient SMPS/equivalent, 20 Hz to 20 kHz, THD less than equal to 0.1 percent , SNR greater than equal to 80 dB, comprehensive protection, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | nos | sdeesdxiii | 60 | |
| 8 | Supply of Wireless Presentation System | Wireless Presentation System - Supplying and fixing of Wireless Presentation system with minimum four presenters/users, Full HD 1920 x 1080 at the rate 30 fps, HDMI output, VGA where required, integrated/dedicated enterprise WAP, Windows/macOS/iOS/iPadOS/Android, AirPlay/Miracast/ equivalent, secure access, etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | no | sdeesdxiii | 60 | |
| 9 | Supply of 20X Optical Zoom AI PTZ Camera | 20X Optical Zoom AI PTZ Camera- Supplying and fixing of Professional PTZ camera with minimum 20x optical zoom, Full HD 1080p, 60 fps or better, AI human/participant auto-tracking, minimum plus minus 170 degree pan and plus minus 80 degree tilt, greater than equal to 100 presets, HDMI, 3G -SDI or better, USB 3x , IP streaming, H.264/H.265, VISCA/equivalent, PoE/equivalent etc. complete as reqd. as per specification attached. (M/s. Heinrich or S S make) | 1 | no | sdeesdxiii | 60 | |
| 10 | Supply of 15 m HDMI Cable | Supplying and laying of 15 m HDMI Cable, High-Speed/Ultra High-Speed, suitable for 4K UHD video transmission, complete with connectors, compatible with the proposed AV system. (3D, Deep Color, 4K) (M/s. Aten or S S make) | 2 | no | sdeesdxiii | 60 | |
| 11 | Supply of 5 m HDMI Cable | Supplying and laying of 5 m HDMI Cable, High-Speed/Ultra High-Speed, suitable for 4K UHD video transmission, complete with connectors, compatible with the proposed AV system. (3D, Deep Color, 4K) (M/s. Aten or S S make) | 2 | nos | sdeesdxiii | 60 | |
| 12 | Supply of Rack | Supplying and installation of 22U floor/wall-mount equipment rack, fully equipped with approx. size 600 mm x 650 mm Rack, 2 nos fan for cooling/ventilation, 1 no. 6 socket 5/16 amp power distribution unit, floor standing with caster wheels with adjustable feet, 2 nos. tray, cable management, suitable for housing the proposed AV equipment etc. complete as reqd. as per specification attached. (M/s VAL /M/s Netrack or S S make) | 1 | no | sdeesdxiii | 60 | |
| 13 | Supply of Cable | Supplying and laying of 2-core shielded professional audio/microphone cable, minimum 1.5 sq.mm conductor size, 30 m length, suitable for the proposed audio system, complete with required termination/connectors. | 1 | no | sdeesdxiii | 60 | |
| 14 | Supply of Cable | Supplying and laying of 2-core shielded/suitable professional loudspeaker cable, minimum 1.5 sq.mm conductor size, suitable for 70V/100V PA speaker-line installation, complete as required. | 90 | mtrs | sdeesdxiii | 60 | |
| 15 | Supply of Connectors | Supplying of additional/miscellaneous connectors, couplers, termination accessories, adaptors, interface accessories and other interconnection accessories required for complete installation and integration of the proposed conference and AV system, excluding standard connectors/ accessories supplied with the respective equipment, complete as required. | 1 | lot | sdeesdxiii | 60 | |
| 16 | Supply of USB Cable | Supplying of USB cables of required type and minimum 2 m length, including USB-A to USB-A and USB-A to USB-B cables as required for connection/configuration of the proposed AV equipment. (M/s. Cadyce or S S make) | 2 | nos | sdeesdxiii | 60 | |
| 17 | Supply of LAN Cable | Supplying and laying of Cat-6 UTP/FTP LAN cable of suitable professional/enterprise grade, complete with compatible RJ45 connectors/patch cords and termination accessories, for required AV/network connectivity. (M/s. Molex or S S make) | 305 | mtrs | sdeesdxiii | 60 | |
| 18 | Supply of Computer | Supplying of business/professional-grade laptop computer with minimum Intel Core i5 processor (13th Gen Core i5-1334U), 16 GB RAM, 1 TB SSD, minimum 15.6-inch Full HD display, HDMI and USB interfaces, licensed current Windows operating system ,backlit KB and necessary accessories. | 1 | no | sdeesdxiii | 60 | |
| 19 | Supply of ethernet switch | Supplying and fixing of managed Gigabit Ethernet switch with minimum required RJ45 ports, PoE/PoE+ capability where required for the proposed AV/network equipment, VLAN/QoS and network management features, including SFP/SFP+ uplink ports as required.(M/s Netgear or S S make) | 1 | no | sdeesdxiii | 60 | |
| 20 | Supply of HDMI | Supplying and fixing of professional HDMI 2.0 compatible splitter/de-embedder with minimum 2 HDMI inputs and 8 HDMI outputs or equivalent required configuration, supporting 4K UHD , 60 Hz, appropriate colour formats and HDCP 2.2 or later, complete with audio extraction/de-embedding facilities etc. complete as reqd. as per specification attached. (M/s. Milestone or S S make) | 1 | no | sdeesdxiii | 60 | |
| 21 | Supply of bracket | Supplying, fabrication and fixing of heavy-duty powder-coated camera mounting pole/bracket assembly for ceiling mounting of the proposed PTZ/video-conferencing camera, including required clamps, plates, fasteners, cable management and all installation accessories, complete as required. | 1 | job | sdeesdxiii | 60 | |
| 22 | ITC of System | Installation, Testing and Commissioning of all the above system including complete system integration of all supplied equipment, including interconnection, programming, configuration, testing, demonstration and commissioning as a fully functional system for complete and trouble-free operation. Providing of On-site training and submission of operating/ configuration manuals, datasheets, warranty documents, system configuration details and as-installed documentation etc. as required. | 1 | job | sdeesdxiii | 60 | |
| 23 | Supply of UPS | Supplying, installation, testing and commissioning of 3 kVA online UPS with galvanic isolation/isolated output, suitable for the complete AV system, with minimum 30-minute backup at the specified connected load, including 6 nos. 26AH SMF battery bank, UPS & battery rack, interconnection links, protection, cabling and accessories, complete as required with minimum 02 years manufacturers warranty on complete unit. (M/s. Numeric Valura FM with Exide make battery or SS make) | 1 | job | sdeesdxiii | 60 | |
| 24 | AMC | Comprehensive Annual Maintenance for Complete Audio-Visual (AV) System, including all associated equipment, accessories, interconnecting cables, connectors installed at site, after completion of the initial manufacturer warranty period, including preventive maintenance, periodic inspection, testing, troubleshooting, breakdown maintenance, repair/replacement of defective components/parts and all necessary service support, complete as required. 1 st year | 1 | job | sdeesdxiii | 365 | |
| 25 | AMC | Comprehensive Annual Maintenance for Complete Audio-Visual (AV) System, including all associated equipment, accessories, interconnecting cables, connectors installed at site, after completion of the initial manufacturer warranty period, including preventive maintenance, periodic inspection, testing, troubleshooting, breakdown maintenance, repair/replacement of defective components/parts and all necessary service support, complete as required. 2 nd year | 1 | job | sdeesdxiii | 365 |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar AV/IT multi-item deployments
Financial statements / turnover evidence
EMD submission proof (DD or online payment receipt)
Technical bid documents and conformity statements
OEM authorizations (if not an Indian manufacturer)
Quality/compliance certificates for major items (if available)
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid in BSNL DOT Kolkata AV equipment tender 2026?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹51,936, technical conformity, and OEM authorization if required. The 25-item BOQ includes AV and IT hardware; ensure on-site deployment capability and warranty coverage per procurement norms.
What documents are required for BSNL DOT AV tender in Kolkata 2026?
Essential documents include GST registration, PAN card, recent financial statements, prior project experience certificates, EMD proof, technical bid, OEM authorization, and product datasheets for key items like PTZ cameras and DSPs to prove conformity with standards and compatibility.
What are the technical specs expected for AV components in this tender?
The tender lists items such as 20X optical zoom AI PTZ camera, 8-channel DSP, 120W RMS dual-channel amplifier, wireless mics, and HDMI cables. Exact ISI/ISO or OEM-specific standards are not published; bidders should supply standards-compliant, tested hardware with warranty and service terms.
When is the delivery deadline for this BSNL DOT Kolkata tender?
Delivery terms reference the last date of the original delivery order with an option to extend; any extended period depends on quantity variation up to 25% and is calculated using a defined formula, minimum 30 days beyond the original schedule.
What is the EMD amount for the BSNL DOT AV procurement in Kolkata?
The Earnest Money Deposit required is ₹51,936. Payable via online or demand draft as per tender guidelines; ensure EMD is submitted with bid to qualify for evaluation and prevent bid rejection.
What items are included in the 25-item BOQ for this tender?
The BOQ includes items such as central processor, speakers, mixer/amplifier, wireless microphones, PTZ camera, HDMI cables, racks, cables, connectors, USB/LAN cables, brackets, UPS, and AMC services; exact item codes are not provided, but the catalog spans AV, IT, and connectivity components.
How will quantity variation up to 25% affect delivery under this tender?
The purchaser may increase/decrease quantity by up to 25% at contracted rates; additional delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with possible extension if needed.
Which organization is issuing this tender and where is the location?
The tender is issued by Bharat Sanchar Nigam Limited (BSNL) Portal under the Department of Telecommunications (DOT), for Kolkata, West Bengal, with an estimated value of ₹2,596,781 and EMD ₹51,936.