GEM

Indian Institute Of Technology Bhilai Housekeeping & Floor Management Tender Durg Chhattisgarh 2025

Posted

18 Oct 2025, 01:41 pm

Deadline

08 Nov 2025, 03:00 pm

EMD

₹3,60,000

Value

₹1,20,00,000

Location

DURG , CHHATTISGARH

Progress

Issue18 Oct 2025, 01:41 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 8

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

Tender Overview

The Indian Institute Of Technology Bhilai invites bids for housekeeping services and floor management at the Dining Hall on its Bhilai main campus, located in Durg, CHHATTISGARH. The estimated contract value is ₹12,000,000, with an EMD of ₹360,000. The scope centers on daily cleaning, dining hall maintenance, and floor management across campus dining facilities. The initial contract period is 1 year, with potential extension yearly up to a maximum of 3 years based on performance. A 3-month advance notice may trigger early termination if performance is unsatisfactory. The tender requires a local service provider office in the consignee state. Service providers must align with payment and contract terms, including escalation/variation allowances up to 25% at contract issuance or during the term.

Technical Specifications & Requirements

  • Service category: Housekeeping services and floor management for dining hall facilities.
  • Location: IIT Bhilai Main Campus, Bhilai, Chhattisgarh.
  • EMD: ₹360,000 (to be submitted as per IB terms); online RTGS/Internet banking permitted to IIT BHILAI via SBI.
  • Contract term: 1 year initial, extendable yearly up to 3 years on satisfactory performance.
  • Documentation: Bidder must upload mandatory certificates and past project proofs; evidence can include contract copies, invoices with self-certification, execution certificates, or third-party release notes.
  • SLA/Performance: Operational parameters defined in bid and SOW; non-performance can lead to termination with three months’ notice and forfeiture of bank guarantee.
  • Availability: Must maintain an office in the state of the consignee; proofs required.
  • Payment terms: Detailed terms to be specified; EMD is the security deposit; online payment permitted.
  • Price variation: Quantity or duration adjustments allowed up to 25%.

Terms, Conditions & Eligibility

  • Contract period: 1 year, with annual renewal up to 3 years based on performance.
  • EMD: ₹360,000; eligible to be paid online (RTGS/Internet Banking) to IIT BHILAI, SBI, Branch IIT Bhilai.
  • Delivery/Service scope: On-site housekeeping and floor management in Dining Hall; service office located in the consignee state.
  • Past experience: Valid proofs acceptable include contract copies with invoices, execution certificates, or third-party notes.
  • Penalties: For non-performance, termination with three months’ notice; bank guarantee may be forfeited.
  • Documentation: Upload mandatory certificates; failure triggers rejection.
  • Bid validity: Terms require acceptance of revised quantities/durations up to 25% at contract issue and during the term.

Key Specifications

  • Service category: Housekeeping and floor management for dining hall

  • Estimated value: ₹12,000,000

  • EMD: ₹360,000

  • Contract term: 1 year; extendable annually up to 3 years

  • Delivery: On-site service at IIT Bhilai Dining Hall; office for service provider within consignee state

  • Documentation: Mandatory certificates and past project proofs; online EMD payment

  • Variation: Up to 25% quantity/duration change allowed

  • Penalties: Termination with 3 months’ notice; forfeiture of bank guarantee

Terms & Conditions

  • Contract duration extendable up to 3 years based on performance

  • EMD ₹360,000; online RTGS/NEFT payments allowed

  • Office of service provider must be located in consignee state

Important Clauses

Payment Terms

EMD to be submitted online; payment terms aligned with contract and SOW; variations up to 25% allowed at issue and during the term

Delivery Schedule

On-site housekeeping and floor management services at Dining Hall; annual renewal based on satisfactory performance

Penalties/Liquidated Damages

Possible termination with 3 months’ notice; bank guarantee forfeiture on premature contract termination

Bidder Eligibility

  • Service provider must have an office in the state of Chhattisgarh

  • Proven track record in similar housekeeping/facility management contracts

  • Financial stability with auditable financial statements for the last 2-3 years

AI-Powered Bidder Prediction

Companies most likely to bid

Unlock Bidder Insights

AI predictions on likely bidders

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN)

3

Past experience certificates or execution documents (contracts, invoices, client certificates)

4

Financial statements (annual reports or certified financials)

5

EMD payment proof for online transfer (RTGS/NEFT) to IIT BHILAI, SBI

6

Technical bid submission documents and certificates as per ATC

7

OEM authorization or service provider license (if applicable)

Frequently Asked Questions

How to bid for IIT Bhilai housekeeping tender in Durgh 2025?

Bidders must meet eligibility criteria, upload mandatory certificates, provide past experience proofs, and submit EMD ₹360,000 via RTGS/NEFT to IIT Bhilai, SBI. The bid requires an in-state service office and acceptance of 25% variation in quantity/duration. Ensure proper OEM authorizations and financial documents are attached.

What documents are required for IIT Bhilai dining hall bid 2025?

Required documents include GST registration, PAN, past experience certificates or execution documents, financial statements, EMD proof, technical bid documents, and OEM authorizations. Upload certificates per ATC; ensure service office in the consignee state is verifiable.

What are the contract duration and extension terms for this tender?

The initial contract is 1 year with potential annual extensions up to 3 years, contingent on satisfactory performance. Unfavorable performance can trigger termination with 3 months’ notice, and the bank guarantee may be forfeited accordingly.

What is the EMD amount and payment method for this IIT Bhilai tender?

EMD is ₹360,000. Online RTGS/Internet banking is allowed to IIT BHILAI, SBI (Account: 35601761634; IFSC: SBIN0016903). Include bid number and bidder name in payment reference and upload proof of transfer with the bid submission.

Which location and office presence are required for bidders?

Bidders must maintain an office in the state of the consignee, i.e., Chhattisgarh, with documentary evidence to be submitted. This ensures local availability for service support and compliance with service-critical terms.

What variation allowance exists for contract quantity or duration?

A 25% variation allowance is permitted at the time of contract issuance and during the term. Bidders must accept revised quantity or duration as issued by the buyer, ensuring flexibility to adapt to campus dining hall needs.

What is the scope of work for dining hall housekeeping at IIT Bhilai?

Scope includes daily housekeeping and floor management for the dining hall, ensuring cleanliness, safety, and hygienic dining areas. Compliance with local standards and timely service delivery are critical for performance assessment and potential contract extension.