Central Coalfields Limited Cleaning & Sanitation Services Contract Chatra Jharkhand 2026 - Two-Year Mopping, Room Cleaning & Waste Management

Tender Overview

Central Coalfields Limited invites bids for a comprehensive cleaning and sanitation services package covering mopping of floors, brooming, road cleaning, septic tank inspection, drain and toilet cleaning, overhead tank cleaning, garbage management, and miscellaneous works at the project office premises under the Ashok expansion on the Piparwar OCP, Chatra, Jharkhand. Estimated contract value is ₹1,145,946.26 with an EMD of ₹14,400. The engagement spans two years, requiring on-site staffing and adherence to local statutory norms. A key differentiator is the integrated scope across multiple facilities and the vendor’s ability to manage payroll obligations before invoicing the buyer. This opportunity targets service providers with established housekeeping and facilities maintenance capabilities in mining-adjacent locations.

Technical Specifications & Requirements

• No formal product specifications issued; scope includes: floor mopping, sweeping, road cleaning, septic tank and drain maintenance, toilet sanitation, overhead tank cleaning, garbage handling, and related misc works.
• Tender involves service delivery at Chatra, Jharkhand (825103) with on-site manpower and scheduling aligned to project office operations.
• Payment mechanism requires service provider to pay staff wages first and claim reimbursement with statutory documents (PF, ESIC) and bank statements.
• EMD and PBG flexibility: bidders may furnish Fixed Deposit Receipt (FDR) or online RTGS/PBG; FDR must be in the buyer’s pledged name and delivered within 15 days of award.
• Purchase preference favors MSEs where applicable under policy; service providers must be the actual service provider (not traders) for eligibility.

Terms, Conditions & Eligibility

• EMD: ₹14,400; submission via online or bank draft acceptable as per GeM guidelines.
• Payment terms: salaries paid by the provider to staff upfront; reimbursement upon submission of statutory documents; no interim payment without compliance.
• Delivery/Compliance: two-year contract with on-site performance at Piparwar area; ensure timely staffing and adherence to safety and labor regulations.
• Security deposit: PBG or equivalent security; in-online formats or FDR acceptable; delivery of hard copy within 15 days of award.
• Documentation: must include GST, PAN, experience credentials, financial statements, and OEM authorizations if applicable.
• MSE preference: eligibility criteria to claim bid preference if meeting defined policy conditions; both manufacturer and service provider roles considered.