GEM

Hindustan Aeronautics Limited Vendor Procurement: RELAY/ELAPSED TIME SPARE PARTS Tender 2025

Bid Publish Date

20-Nov-2025, 9:22 am

Bid End Date

12-Dec-2025, 8:00 pm

Bid Opening Date

12-Dec-2025, 8:30 pm

Progress

Issue20-Nov-2025, 9:22 am
AwardPending
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Quantity

48

Category

4C2G1; RELAY

Bid Type

Two Packet Bid

Key Highlights

  • • Vendor code creation requires PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • • Option clause allows up to 50% quantity increase/decrease at contract placement and during currency
  • • Delivery extension formula: ((increased quantity ÷ original quantity) × original delivery period) with minimum 30 days
  • • Shelf life requirement: minimum 85% usable life at the time of receipt
  • • GST invoicing: upload scanned GST invoice and GST payment screenshot on GeM
  • • No BOQ items specified; plan for flexible item matching to HAL needs in 4C2G1/relay category

Tender Overview

Organization: Hindustan Aeronautics Limited (HAL) under the Department of Defence Production. Procurement: unspecified relay/spare parts and related components; Location: not disclosed; Estimated value and start/end dates are not provided. A key differentiator is the option clause allowing ±50% quantity adjustments during contract placement and currency, with the delivery timeline linked to the original and extended periods. Unique terms include shelf life requirements and GeM GST invoicing rules. This summary focuses on procurement mechanics, supplier documentation, and delivery flexibilities for HAL’s defense production needs.

Technical Specifications & Requirements

  • No formal specifications available in the BOQ; product scope references include RELAY, SPARE CARB, and elapsed time indicators as per category codes.
  • Documentation requirements for vendor code creation include: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank.
  • Notable commercial terms: option to modify order quantity by up to 50%; delivery period adjustments based on extended delivery time formula; minimum of 30 days additional time; shelf life requirement of at least 85% usable life at receipt; shelf life applies to products/services supplied.
  • Invoicing: GST invoice and GST portal payment screenshot must be uploaded on GeM during invoice generation.
  • No BOQ itemized quantities or specific model numbers are provided; bidders should prepare for flexible procurement and confirm item-level compatibility with HAL needs.

Terms, Conditions & Eligibility

  • EMD and exact amounts are not specified in this tender. Procurement requires documented submission for vendor code creation: PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate.
  • Option clause enables bid quantity adjustments up to 50% during placement and during contract currency with rates unchanged.
  • Shelf life: minimum usable shelf life at delivery is 85%.
  • Invoicing process mandates uploading scanned GST invoice and GST portal payment confirmation.
  • Bidders must adhere to these terms to participate in HAL’s defense production tender for relays and elapsed-time spare parts.

Key Specifications

  • Product scope includes RELAY and related spare parts with elapsed time indicators

  • Shelf life requirement: 85% at delivery

  • Delivery period adjustments: proportional extension with minimum 30 days

  • GeM GST invoicing requirement: attach GST bill and portal payment confirmation

  • No explicit BOQ quantities; bidder must align with HAL’s category 4C2G1 specifications

Terms & Conditions

  • 50% quantity variation rights at contract placement and during currency

  • Minimum 85% shelf life to be available on delivery

  • GST invoice and GST portal payment proof mandatory in GeM portal

Important Clauses

Payment Terms

GST invoice upload and portal payment confirmation required; no explicit upfront EMI or advance terms stated

Delivery Schedule

Delivery period linked to original delivery order date; additional time computed as (increased/original) × original delivery period, min 30 days

Penalties/Liquidated Damages

Not specified; acceptance of extension terms implied via option clause

Bidder Eligibility

  • Must submit vendor code creation documents: PAN, GSTIN, cancelled cheque, EFT mandate

  • Ability to handle flexible quantity adjustments up to 50% and extended delivery timelines

  • Compliance with GST invoicing and GeM portal requirements

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

Frequently Asked Questions

How to bid on HAL RELAY procurement tender in 2025?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. The tender allows up to 50% quantity variation and requires GST invoice upload with payment status on GeM. Ensure shelf life of 85% at delivery and align with HAL’s 4C2G1 category needs.

What documents are required for HAL defence tender in 2025?

Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and GST portal payment confirmation during invoicing. Ensure the vendor code is created before bid submission to HAL’s procurement process.

What is the shelf life requirement for HAL spare parts tender?

The tender specifies a minimum usable shelf life of 85% at the time of receipt. Suppliers must ensure outgoing stock maintains this threshold and verify batch certificates accordingly.

How does quantity variation affect HAL contract delivery?

The Purchaser may increase/decrease quantity by up to 50% at contract placement and during currency. Delivery time adjusts according to a formula, with a minimum extension of 30 days.

What are the GST invoicing requirements for HAL GeM submissions?

During invoice generation on GeM, bidders must upload the scanned GST invoice and a GST portal payment screenshot to validate GST compliance and timely payment processing.

Which products are covered under the HAL RELAY category tender?

Products include RELAY and related spare parts with elapsed time indicators, aligned to HAL’s 4C2G1; no itemized BOQ is provided, so bidders should map to category codes and HAL requirements.

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