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Urban Development Department Uttar Pradesh Octagonal Pole with LED Luminaire Tender 2025 IS 10322 IS 550

Bid Publish Date

01-Jan-2026, 9:35 am

Bid End Date

12-Jan-2026, 10:00 am

EMD

₹1,20,000

Location

PRATAPGARH , UTTAR PRADESH

Progress

Issue01-Jan-2026, 9:35 am
AwardPending
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Quantity

120

Category

Octagonal Pole with Single Arm or Double Arm Brackets (V2)

Bid Type

Two Packet Bid

Categories 8

DISCRETE COMPONENTS FITMENT LED LIGHT LIGHT AND BULBS HARDWARE AND FASTENERS LED LUMINARIES VENETIAN BLIND LED STREET LIGHT

Tender Overview

The Uttar Pradesh Urban Development Department, operating under e-municipalities for citizens and employees of Urban Local Bodies, invites bids for an integrated street lighting solution featuring octagonal poles with single or double arm brackets and LED luminaires. The procurement encompasses pole fabrication, brackets, base plates, galvanised lightning finials, aviation obstruction lights, junction boxes, ISI-marked cables, winch mechanisms, and associated wiring with interconnections to multiple luminaires. The contract scope includes on-site warranty, type test reports from a Central Govt. lab (NABL/ILAC accredited), and conformity to IS 10322 (Part 5 / Section 3). The EMD is ₹120,000; bidders must demonstrate 3+ years of govt supply experience and provide OEM authorisation if required. Delivery and quantity adjustments up to 25% are permissible under the option clause, with minimum 30 days extended delivery where applicable.

Technical Specifications & Requirements

  • Product category includes: Octagonal pole construction, Bracket type for luminaire fitment, and Base plate details.
  • Key electricals: LED rating (watts), supply voltage/frequency range, and control gear count per luminaire.
  • Add-ons: galvanized lightning finial (Nos), aviation obstruction lights on top (Nos), and a junction box with circuit breakers and base compartment termination.
  • Cabling: ISI marked cables from top junction box to luminaires and from base to top box.
  • Certifications: Must provide on-site type test reports for pole, wind load, winch mechanism via a Central Govt./NABL ILAC-accredited lab.
  • Construction specs: Pole material, sheet thickness, base plate material, and bolt size; include winch mechanism design and interlocking wiring for maintenance.
  • Warranty: Free replacement warranty term to be stated; data sheet must match tender parameters.

Terms, Conditions & Eligibility

  • EMD: ₹120,000; payment via DD or online per the tender terms.
  • Experience: Bidders or OEMs must have supplied similar govt Category Products for at least 3 years prior to bid opening; provide contract copies.
  • Data sheet: Upload Data Sheet with bid; ensure parameter alignment with offered product.
  • Manufacturer Authorization: If using distributors, provide OEM authorization details.
  • Importers: Foreign suppliers must show India-based after-sales support.
  • Delivery terms: Option to increase quantity by up to 25% with corresponding extension; delivery runs from last delivery order date with minimum 30 days.
  • Documentation: Include GST, PAN, experience certificates, financial statements, EMD proof, technical compliance, and OEM authorization as applicable.

Key Specifications

  • Octagonal pole height and material specification

  • Bracket type and length in millimeters for luminaire fitment

  • On-site warranty period (months)

  • Pole sheet thickness in mm

  • Base plate material and bolt size

  • Galvanized lightning finial availability (Nos)

  • Aviation obstruction lights top of each pole (Nos)

  • Junction box specifications and cable routing (top to luminaire, base to top)

  • ISI-marked cables and number of MCBs per junction box

  • Winch mechanism specifications and interlocking wiring

  • Type test reports for pole, wind load, winch mechanism from NABL/ILAC-accredited lab

  • LED rating (W), system wattage, lumen efficacy (lumens per watt)

  • Input voltage range and frequency

Terms & Conditions

  • 3 years govt-supply experience; provide contracts and performance proof

  • EMD ₹120,000; payment terms per tender, DD or online

  • Quantity may vary up to 25%; extended delivery calculations apply

  • Data sheet alignment; OEM authorization if using distributors

  • NABL/ILAC-accredited lab type tests for pole, wind load, winch

Important Clauses

Payment Terms

EMD paid upfront (₹120,000); subsequent payments per delivery milestones and contract schedule; availability of DD option

Delivery Schedule

Delivery period linked to last delivery order; option clause allows 25% quantity variation with extended delivery period calculation

Penalties/Liquidated Damages

LDs not specified; conformance with delivery and performance milestones implied by option clause and warranty terms

Bidder Eligibility

  • 3+ years of regular govt/PSU product supply experience

  • Non-liquidation and non-bankruptcy status; bidder undertakings required

  • OEM authorization required for brands or products supplied via distributors

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Closed: 3 September 2025
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Octagonal Pole with Single Arm or Double Arm Brackets (V2),LED Luminaire for Road and Street Lights

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Posted: 26 July 2025
Closed: 5 August 2025
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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Height of Octagonal pole (in Meters) 9
GENERIC Type of bracket for suitable fitment of luminaire on the Octagonal pole Single Arm
GENERIC Each bracket length (in mm) 1000
GENERIC On site warranty (in Months) 12
OCTAGONAL POLE CONSTRUCTION Material of Octagonal pole Grade ISH430LA as per IS:5986:2017 latest
OCTAGONAL POLE CONSTRUCTION Octagonal pole sheet thickness (in mm) 3
BASE PLATE Base plate material Grade:E300, Quality:BR (as per IS:2062:201 1 latest)
BASE PLATE Bolt size M24x750
ADD ON ITEMS Galvanized lightning finial for each pole (in Nos) Without Lightning Finial
ADD ON ITEMS Aviation obstruction lights on top of each pole with vertical stand and with LED/GLS (in Nos) Without Aviation Light
ADD ON ITEMS Junction box on the Carriage Assembly as required, from which the interconnections for the designed number of the light fixtures on the carriages No
ADD ON ITEMS Material of Junction Box Without Junction Box
ADD ON ITEMS Cable (ISI Marked Cable) connections from the top junction box to the individual luminaries of each pole Without Cable Connection
ADD ON ITEMS Cable (ISI Marked Cable) connections from the Bottom of the pole i.e. from pole's door opening (Base compartment) to top junction box of each pole Without Cable Connection
ADD ON ITEMS Terminal Box with Circuit breakers and backlite sheet for cable termination at door opening (Base compartment) for each pole Without MCBs
ADD ON ITEMS No.of MCB per Junction Box (in Nos.) Without MCBs
ADD ON ITEMS Suitable winch mechanism (raising and lowering mechanism) according to pole height and according to no.of LED luminaires with necessary interlocking , wires and ropes for maintenance Without Winch Mechanism
CERTIFICATIONS Availability of type test reports for the entire system including for Pole construction , wind load (velocity) tests, Winch Mechanism, from Central Govt., Lab/NABL. ILAC accredited lab to prove conformity of the specification Yes

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates showing 3+ years govt supply

4

Financial statements demonstrating financial standing

5

EMD submission proof (DD or online receipt)

6

Technical data sheet of offered products

7

OEM authorization or distributor authorization document

8

Central Govt./NABL ILAC accredited test reports for pole, wind load, and winch mechanism

9

Data sheets matched to product specifications

10

Any additional bidder undertaking for non-liquidation

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for octagonal pole and LED luminaire tender in UP?

Bidders must meet 3+ years govt supply experience, provide OEM authorization if needed, submit a Data Sheet matching offered specs, and furnish EMD ₹120,000. Include NABL/ILAC-accredited test reports for wind load and pole conformity, plus GST, PAN, and financials. Delivery terms allow 25% quantity variation.

What documents are required for UP street light tender submission?

Submit GST certificate, PAN, 3+ years govt/PSU supply contracts with performance, EMD proof, Data Sheet of offered product, OEM/authorized distributor authorization, NABL/ILAC test reports, and BOM with pole, bracket, cable, and junction box specs. Include manufacturer warranty terms.

What are the technical standards for IS 10322 compliant LEDs in UP tender?

LED luminaires must align with IS 10322 (Part 5 / Section 3) and list LED rating (W), system wattage, and lumen efficacy. Provide input voltage range, frequency, and number of electronic control gear per luminaire. Include data sheet and test certificates verifying performance.

When is the delivery timeline and option clause applied for this UP bid?

Delivery commences from the last date of original delivery order; option allows 25% quantity variation with extended delivery time formula: (increased quantity / original quantity) × original delivery period, minimum 30 days. Ensure compliance with minimum extension when applicable.

What is the EMD amount for UP LED street light project and payment method?

EMD is ₹120,000, payable via Demand Draft in favour of the specified Executive Officer or online as per tender terms. Scan and upload proof of payment with bid and deliver hard copies within 5 days of bid end date.

What certifications are required to prove conformity of the entire system?

Submit type test reports for pole construction, wind load, and winch mechanism from Central Govt. Lab or NABL ILAC-accredited labs. These must cover the entire system including cables, junction boxes, and lighting assembly to demonstrate compliance with IS standards.

What additional add-ons are specified for maintenance and safety in UP tender?

Add-ons include galvanised lightning finial per pole, aviation obstruction lights with vertical stand, junction box with circuit breakers, ISI-marked cables, and a suitable winch mechanism with interlocking wiring for maintenance access.

What is required for OEM authorization when using distributors in UP bid?

Provide OEM authorization form/certificate listing name, designation, address, email, and phone of the authorized distributor or service provider. It ensures post-sale support and warranty compliance for supplied components under the contract.