Panchayat and Rural Development Department Madhya Pradesh Books, CCTV, Computers Tender Rajgarh 465661 2026
Bid Publish Date
03-Aug-2026, 8:40 pm
Bid End Date
24-Aug-2026, 10:00 am
EMD
₹8,00,000
Value
₹3,90,00,000
Location
Progress
Key Highlights
- • Up to 25% quantity variation allowed during contract and currency
- • EMD amount: ₹800,000; estimated contract value ₹39,000,000
- • Location-based tender in Rajgarh, Madhya Pradesh (465661)
- • Diversified product scope: books, CCTV, computers, furniture, solar, civil works
- • ATC document to be viewed for bidder-specific terms
- • Vendor must align with Buyer Added Terms and delivery-capable across multiple categories
- • Non-disclosure of explicit specifications; reliance on ATC and terms
Tender Overview
Organization: Panchayat and Rural Development Department, Madhya Pradesh. Location: Rajgarh, Madhya Pradesh 465661. Procurement scope spans multiple categories including Books, Library Furniture, Air Conditioners, Computers, Printers, Antivirus/Networking, Book Storage, CCTV Surveillance, Solar Systems, Paint Interior, Lighting, and Civil Work. Estimated value: ₹39,000,000 with an EMD of ₹800,000. Tender involves a price-variation clause permitting up to 25% quantity adjustment at contract award and during currency, with delivery timelines starting from the last date of the original delivery order and proportional extension rules. The absence of product-specific technical specs is compensated by a detailed ATC/Buyer terms document. This tender requires compliance with the option clause and timely delivery per contract rates.
Technical Specifications & Requirements
- No explicit specifications provided in the BOQ; however, the tender covers 10 items with unspecified quantities (N/A) across broad IT, audiovisual, office, and civil categories.
- BOQ items show a total of 10 items with non-disclosed quantities, indicating a diversified procurement scope.
- Estimated value signals a large-scale government purchase; bidders should prepare capability across multiple product lines and coordinate delivery of assorted devices and infrastructure.
- Tender terms reference a buyer-uploaded ATC and a language entry (अ'वीकरण/), implying compliance with regional documentation; bidders should review the ATC file for compliance and exemptions.
Terms, Conditions & Eligibility
- EMD: ₹800,000 required with bid submission; payment terms follow MSP guidelines and ATC specifics.
- Delivery flexibility: quantity may vary by up to ±25% during contract and currency, with delivery extensions calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.
- Payment terms: terms to be defined in ATC; bidders must anticipate staged payment aligned to delivery and acceptance.
- Documents: submit GST, PAN, experience certificates, financial statements, EMD deposit verification, and OEM authorizations as per T&Cs.
Key Specifications
-
Total items: 10 with N/A quantities
-
Estimated value: ₹39,000,000
-
EMD: ₹800,000
-
Option clause: up to 25% quantity variation
-
Delivery rules: calculated extension based on quantity variance, min 30 days
-
ATC: Bidder to view Buyer Uploaded ATC document
Terms & Conditions
-
EMD of ₹800,000 required with bid
-
Quantity may vary up to 25% during contract
-
Delivery period linked to last original delivery date with proportional extension
-
Review ATC document for specific compliance and terms
Important Clauses
Payment Terms
Payment terms to be defined in ATC; typical government practice may involve milestone-based payments linked to delivery/acceptance
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time calculated as (Increased quantity/Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties/LD clauses to be specified in ATC; bidders should anticipate LD for delayed delivery or non-compliance per contract terms
Bidder Eligibility
-
Experience in multi-category government procurement
-
Financial capacity to handle ₹39,000,000 value contracts
-
GST registration and compliant tax documentation
-
Compliance with ATC and regional language requirements
Tender Data
Bid Details
Quantity
522
Category
Library Furniture
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
195
OEM Avg. Turnover
1500
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Books , Library Furniture , Air Conditioner , Computers , Printers , Antivirus and Networking , Book Storage , CCTV Surveillance System , Solar System , Paint Interior Lighting and Civil Work
Advisory Bank
Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Rajgarh
Delivery Pincodes
465661
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Laik Ansari | 465661,office zila panchayat rajgarh (biaora) M.P. | Rajgarh | Madhya Pradesh | 465661 | 46 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9677730.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
10 Items Sign in to view GEM price trends Sign in for GEM prices
Books
Library Books Set
Library Furniture
Tables and Chairs
Air Conditioner
Split AC
Computers
Dsktop Computer
Printers
AIO Printers
Antivirus and Networking
LAN Connection and Software Installation
Book Storage
Almirah for Book Storage
CCTV Surveillance System
CCTV
Solar System
On Grid Solar
Paint Interior Lighting and Civil Work
Interior
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Books | Library Books Set | 46 | set | ceorajbuyer | 30 | |
| 2 | Library Furniture | Tables and Chairs | 46 | set | ceorajbuyer | 30 | |
| 3 | Air Conditioner | Split AC | 92 | set | ceorajbuyer | 30 | |
| 4 | Computers | Dsktop Computer | 92 | set | ceorajbuyer | 30 | |
| 5 | Printers | AIO Printers | 46 | set | ceorajbuyer | 30 | |
| 6 | Antivirus and Networking | LAN Connection and Software Installation | 46 | set | ceorajbuyer | 30 | |
| 7 | Book Storage | Almirah for Book Storage | 46 | set | ceorajbuyer | 30 | |
| 8 | CCTV Surveillance System | CCTV | 46 | set | ceorajbuyer | 30 | |
| 9 | Solar System | On Grid Solar | 16 | set | ceorajbuyer | 30 | |
| 10 | Paint Interior Lighting and Civil Work | Interior | 46 | set | ceorajbuyer | 30 |
Categories
26
Corrigendum Updates
1 Update Update
Extended Deadline
24-Aug-2026, 4:30 am
Opening Date
24-Aug-2026, 5:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar multi-category procurements
Financial statements (last 2-3 years)
EMD payment proof (online/DD as applicable)
Technical bid documents and compliance certificates
OEM authorizations (where applicable)
Any region-specific ATC documents
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in Rajgarh books and CCTV tender Madhya Pradesh 2026?
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹800,000, technical compliance, and OEM authorizations per the ATC. The procurement covers 10 items with a total estimated value of ₹39,000,000, and quantity can vary by ±25% during contract. Review delivery and payment terms in ATC.
What documents are required for the MP PRDD procurement in Rajgarh?
Required documents include GST registration, PAN, 2-3 years financials, vendor experience certificates for similar multi-category projects, EMD deposit proof, technical bid documents, OEM authorizations, and any ATC-specific forms. Ensure authenticity and conformity with regional language terms.
What are the delivery and variation terms for this Madhya Pradesh tender?
Delivery can vary up to 25% of the bid quantity at contract award and during the currency. Delivery extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Original delivery window is defined in the award.
Which categories are included in the Rajgarh MP procurement tender 2026?
The tender spans Books, Library Furniture, Air Conditioners, Computers, Printers, Antivirus/Networking, Book Storage, CCTV Surveillance, Solar System, Paint Interior, Lighting, and Civil Work, with 10 items listed in the BOQ.
What is the EMD amount and its payment method for this tender?
EMD is ₹800,000. Payment method details are in the ATC; bidders should prepare online payment or DD as specified and attach the EMD receipt with the bid submission to ensure compliance.
What standards or specifications are required for this MP tender 2026?
Explicit technical standards are not provided in the BOQ; bidders must consult the Buyer Uploaded ATC for compliance requirements and any region-specific language or certifications applicable to IT, electronics, and civil works.
How to ensure eligibility for multi-category procurement by MP PRDD?
Demonstrate capability across diverse product lines, submit relevant experience certificates for similar multi-category procurements, show strong financial health, provide OEM authorizations where needed, and comply with GST/PAN and ATC guidelines.