Rashtriya Chemicals And Fertilizers Limited HVLR Maintenance Tender Thal Maharashtra 144(xi) GFR 2017 Annexures 2026
Bid Publish Date
17-Aug-2026, 3:10 pm
Bid End Date
31-Aug-2026, 4:00 pm
Location
Progress
Key Highlights
- • HVLR monitor maintenance contract for RCF Thal facility
- • Last seven years work-orders in refinery/chemical industries accepted
- • GeM SDAC/Tax invoice proof acceptable for PQC
- • Annexures IIIA, V, XIVA, XV B mandatory
- • Vendor Update Form Annexure IX with supporting docs
- • IS/ISD documentation requirements: PAN, GST, PF, ESIC
Tender Overview
Rashtriya Chemicals And Fertilizers Limited (rcf) invites bids for the maintenance, servicing and installation of remote operated high volume long range monitors (HVLR) at the RCF Thal facility. The scope centers on lining up a maintenance contract for HVLR systems, with pre-qualification requiring evidence of related work orders executed in the last seven years. Prospective bidders must demonstrate completion/acceptance proof, ownership details, and corporate registrations. The tender emphasizes compliance with specified annexures and online EMD acknowledgment, with multiple ATC packets to be submitted. The opportunity targets service providers with demonstrated HVLR/firerighting system experience. Unique factors include cross-industry experience criteria and mandatory documentation alignment with GeM-derived formats.
Key Specifications
-
HVLR monitors maintenance scope at RCF Thal
-
Pre-qualification requires work-orders in last 7 years
-
Proof of execution options: Completion Certificate, GeM SDAC, or tax invoice with payment proof
-
Documentation must include PAN, GST, PF, ESIC details
Terms & Conditions
-
EMD submission via online channel with acknowledgement
-
PQC requires specific work-order proofs from relevant industries
-
Annexures IIIA, V, XIVA, XV B and Annexure IX to be submitted
Important Clauses
Payment Terms
Not explicitly specified; expect standard GeM-based processing and acceptance criteria after completion certificates
Delivery Schedule
Not specified; bidders should prepare for service delivery/maintenance timeline aligned with contract award and site access at RCF Thal
Penalties/Liquidated Damages
Not specified in available data; penalties may be defined in general terms within tender schedule or contract
Bidder Eligibility
-
Demonstrated HVLR or fire-fighting system maintenance experience in last 7 years
-
Compliance with GST, PAN, PF, ESIC registrations
-
Ability to submit all annexures, PQC work-orders, and completion certificates
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Industry Unit; Lining up of maintenance contract for maintenance/servicing of remote operated high volume long range monitors HVLRs at RCF Thal; Buyer
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Raigad
Delivery Pincodes
402208
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Satish Ramchandra Hirugade | 402208,RCF LTD, THAL UNIT, TAL - ALIBAG, RAIGAD | Raigad | Maharashtra | 402208 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0 |
Authority Records
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Documents 6
GeM-Bidding-9744667.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for HVLR or similar fire-fighting systems
Completion certificates / Customer Acceptance Certificates
GeM SDAC or tax invoice copies with payment proof
Ownership details of the company (Proprietorship/Partnership/Private Ltd.)
Partnership deed / Memorandum & Articles of Association
Duly filled Annexures IIIA, V, XIVA, XV B
Evidence of online EMD submission and MSE certificate (if applicable)
Vendor Update Form Annexure IX with supporting documents
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for HVLR maintenance tender in Thal with rcf?
Bidders must prove HVLR or similar fire-fighting system maintenance experience via work-orders from refinery or process industries within the last seven years, attach completion/acceptance certificates or GeM SDAC, and submit all Annexures IIIA, V, XIVA, XV B along with the Vendor Update form IX and EMD acknowledgement.
What documents are required for rcf HVLR service bid 2026?
Required documents include GST registration, PAN, PF/ESIC registrations, company ownership details, partnership or MOA, work-order copies, completion certificates, and scanned Annexures IIIA, V, XIVA, XV B; plus EMD acknowledgment and vendor update form IX.
What is the pre-qualification criterion for HVLR maintenance?
PQC requires evidence of HVLR or fire-fighting system maintenance work-orders issued and executed in the last seven years, along with completion/acceptance certificates or GeM SDAC or tax invoice plus payment proof.
Which annexures and forms must be submitted for this tender?
Submit Annexure IIIA (No Deviation Undertaking), Annexure V (GST clauses), Annexure XIVA (GFR 2017 144(xi)), Annexure XV B, Annexure IX (Vendor Update Form), plus completed technical bid checklist.
What are the expected proof-of-execution options for PQC?
Proof options include Completion Certificate, Customer Acceptance Certificate, GeM SDAC document, or tax invoices with bank payment proof showing WO execution for HVLR systems.
What registrations must bidders provide beyond documents?
Bidders must provide PAN, GST, PF registration, ESIC registration, and company ownership details with addresses and contact information for verification.
When should bidders prepare EMD and credential submissions?
Bidders should ensure online EMD submission is acknowledged and ready alongside all PQC documents, annexures, and vendor forms prior to the bid submission deadline.
What is expected in the vendor update form Annexure IX?
Annexure IX requires current corporate details, contact information, and supporting documents for vendor profiling, including ownership and regulatory registrations to validate eligibility.