GEM

Development And Panchayats Department Haryana Tractors Tender Bhiwani Haryana 2025 Q2

Bid Publish Date

19-Nov-2025, 6:04 pm

Bid End Date

05-Dec-2025, 2:00 pm

EMD

₹80,000

Value

₹45,00,000

Location

BHIWANI , HARYANA

Latest Corrigendum Available

Progress

Issue19-Nov-2025, 6:04 pm
Corrigendum28-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

5

Bid Type

Two Packet Bid

Key Highlights

  • • Detailed EMD amount: ₹80,000 with online or DD submission
  • • Quantity option clause enabling up to 25% increase during contract
  • • Delivery extension logic: minimum 30 days, based on (additional/original) × original delivery period
  • • Inspection regime includes pre-dispatch and post-receipt inspections by nominated agencies
  • • Buyer bears external inspection/testing charges; seller provides in-house testing facilities free of cost
  • • No BOQ items specified; scope requires buyer clarification post-award

Categories 1

AGRICULTURE MACHINE

Tender Overview

The Haryana Development And Panchayats Department announces a tractor procurement tender for the district of Bhiwani, Haryana (PIN 127020). Estimated value is ₹45,00,000 with an EMD of ₹80,000. The category is Tractors (V1) (Q2), inviting suppliers to quote against a potential quantity increase of up to 25% at contracted rates. Delivery timelines start from the original delivery order’s last date, with configurable extension logic. The tender foregrounds inspection flexibility, including pre-dispatch and post-receipt inspections, and the option clause to adjust quantity while maintaining negotiated rates. This is a government procurement aimed at fulfilling rural development and panchayats requirements through reliable agricultural equipment.

Technical Specifications & Requirements

  • Product: Tractors (V1) (Q2) (no further technical specs available in the data)
  • Estimated value: ₹45,00,000; EMD: ₹80,000
  • Quantity: up to an additional 25% of bid quantity during contract and extended period as per option clause
  • Inspection: Pre-dispatch at seller premises (buyer/consignee or nominated external agency to conduct) and Post-receipt inspection at consignee site
  • Delivery terms: delivery period adjustments calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
  • Acceptance: goods cleared only after pre-dispatch inspection; consignee retains right of rejection per GTC
  • Pre-dispatch/testing: external labs/agency testing costs borne by buyer; in-house testing facilities provided by seller at no cost
  • Documentation: ensure readiness for inspection within 7 days from inspection offer email
  • No BOQ items listed in the tender data; itemized scope remains to be clarified by the buyer

Terms, Conditions & Eligibility

  • EMD: ₹80,000 (payment method as per ATC; specify DD/online where applicable)
  • Quantity flexibility: up to 25% increase in bid quantity; additional time calculated per formula with minimum 30 days
  • Inspection regime: pre-dispatch and post-receipt inspections; external agency costs borne by buyer
  • Delivery: periods extendable via option clause; actual delivery aligns with last date of original order
  • Acceptance: consignee retains right of rejection; inspection outcomes determine dispatch clearance
  • Compliance: follow GTC terms, ensure availability for inspection within 7 days of email notice
  • Documentation: bidders must be prepared with typical tender documents and OEM authorizations as applicable

Key Specifications

  • Product: Tractors (V1) (Q2)

  • Estimated value: ₹45,00,000

  • EMD: ₹80,000

  • Quantity flexibility: up to 25% during contract

  • Inspection: pre-dispatch and post-receipt; external labs may be engaged

  • Delivery extension: minimum 30 days; calculate extension as (additional quantity/original quantity) × original period

Terms & Conditions

  • EMD of ₹80,000 required with bid submission and payment terms per ATC

  • Quantity adjustments up to 25% at contract, with aligned price

  • Inspection regime includes pre-dispatch at seller and post-receipt at consignee

Important Clauses

Payment Terms

Follow ATC; specify whether EMD is refundable and payment milestones for supply

Delivery Schedule

Delivery period begins after last date of original delivery order; extension governed by option clause

Penalties/Liquidated Damages

Subject to GTC; penalties defined per delivery delays and non-conformance

Bidder Eligibility

  • Proven experience in supplying tractors or equivalent agricultural machinery

  • Valid GST registration and financial capability for ₹45 Lakh contract

  • Compliance with inspection and delivery terms as per buyer's GTC

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates in tractor supply or similar agricultural equipment

4

Financial statements / turnover documentation

5

EMD submission proof (DD or online transaction receipt)

6

Technical bid documents and conformity statements

7

OEM authorization / dealer authorization if applicable

Corrigendum Updates

5 Updates
#1

Update

28-Nov-2025
#2

Update

28-Nov-2025

Extended Deadline

05-Dec-2025, 2:00 pm

Opening Date

05-Dec-2025, 2:30 pm

#3

Update

27-Nov-2025

Extended Deadline

04-Dec-2025, 2:00 pm

Opening Date

04-Dec-2025, 2:30 pm

#4

Update

24-Nov-2025
#5

Update

24-Nov-2025

Extended Deadline

01-Dec-2025, 2:00 pm

Opening Date

01-Dec-2025, 2:30 pm

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid in the tractors tender in Bhiwani Haryana 2025?

Bidders must submit GST, PAN, and financials, plus EMD ₹80,000. Include OEM authorizations if applicable and demonstration of experience in tractor supply. Ensure compliance with pre-dispatch and post-receipt inspection terms, and readiness for inspection within 7 days of notification.

What documents are required for tractor procurement in Haryana?

Required documents include GST certificate, PAN, experience certificates for tractor supply, financial statements, EMD submission proof, technical conformity, and OEM/dealer authorization. Prepare these for bid submission and ensure they align with tender terms and inspection clauses.

What is the EMD amount for the tractor bid in Bhiwani?

The EMD is ₹80,000, payable as per the ATC either via online means or demand draft. This amount is required to participate and is typically refundable on bidding outcome per procurement rules after bid validity.

What are the inspection requirements for this Haryana tractor tender?

Inspection includes pre-dispatch at seller premises and post-receipt at the consignee site. External agencies may conduct testing with their charges borne by the buyer; in-house testing by the seller is free of cost. Inspection readiness must be communicated within 7 days of notice.

What is the quantity adjustment clause for the tractor contract?

The purchaser can increase or decrease quantity by up to 25% at contracted rates. Delivery time extends proportionally with additional quantity, minimum 30 days; original delivery period governs calculations and may be extended.

What is the estimated contract value for tractor procurement in Haryana?

The estimated contract value is ₹45,00,000. Suppliers should align with this scope and ensure capacity to deliver within the specified delivery windows and inspection requirements.

How to ensure compliance with delivery and payment terms for Haryana tractors?

Adhere to delivery timelines starting from the last date of the original order, and comply with the option clause for quantity adjustments. Payment terms follow ATC; maintain proper documentation for timely payment processing upon successful inspection and acceptance.

What standards or certifications are required for tractor bidders in Haryana?

While specifications are not listed, bidders should provide OEM authorizations, demonstrate tractor supply experience, and comply with GST/PAN requirements. Prepare to meet general GTC inspection terms and ensure post-delivery acceptance at consignee site.

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