Recruitment / Examination Software
Indian Army
MUMBAI, MAHARASHTRA
Posted:
7 January 2026
Closed:
10 January 2026
GEM
GEM
Indian Army Recruitment/Examination Software Tender Gaya Bihar 2026 - ISI/ISO Eligible, OEM Licensing, Training & Hosting
Progress
Issue12-Jan-2026, 8:11 pm
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Key Highlights
- • License-centric procurement with OEM licensing policy and platform deployment options
- • Delivery quantity variation up to 25% during contract; minimum 30-day extension rule
- • Hosting environment and deployment option to be clarified; on-premise vs cloud considerations
- • OEM support duration for patches, bug fixes, and version upgrades included in supply scope
- • Training options with specified days; exact training schedule to be defined in bid
- • No BOQ items listed; emphasis on licensing, installation scope, and OEM support
Tender Overview
Indian Army (Department of Military Affairs) invites bids for Recruitment / Examination Software in Gaya, Bihar (804403). The scope covers licensing models, OEM licensing policy, platform type, hosting/deployment, and OEM maintenance timelines. The buyer’s clause allows up to 25% quantity variation at contracted rates and authorizes adjustment of delivery windows from the last delivery date, with a minimum 30 days extension. No BOQ items are listed, signaling a software solution and licensing-centric procurement aimed at ensuring scalable exam and candidate management capabilities within defense recruitment infrastructure.
Technical Specifications & Requirements
Category: BASIC INFORMATION; Modules/Components: Offered product components and licences; Licence Types: Isolated/enterprise as applicable; Subscription Duration: Entered as 0 if not applicable; Hosting/Deployment: On-premise or cloud as per OEM policy; Platform Type: Web/desktop/mobile compatibility; OEM Support: Mandatory OEM support for updates/patches; Training: Training requirements with days selected (0 if not applicable); Warranty/Updates: Number of years for OEM support included in supply scope; Delivery Scope: Installation scope and geographic deployment details; Additional Terms: 25% quantity variation and extension rules as per Buyer Added Terms.
These items indicate a licensing-led procurement with emphasis on license scope, deployment, OEM support cadence, and training deliverables, rather than a fixed hardware BOM. Vendors should prepare license packs, deployment plans, and training schedules aligned to the 25% variation clause and proposed delivery timelines.
Terms, Conditions & Eligibility
- EMD/Performance Clause: Not specified in data; bidders should confirm annual turnover and financial guarantees per government procurement norms.
- Delivery Window: Extension mechanism activated via option clause with minimum 30 days; original delivery period not fixed here.
- Payment Terms: Not disclosed; bidders must align to standard government payment cycles post acceptance.
- Clause Compliance: Bidder must comply with the 25% quantity variation and extended delivery duration rules.
- Documentation: OEM authorization and software compliance certificates expected; training and hosting options to be detailed in bid response.
- BOQ Status: No BOQ items; focus is on software licensing, deployment, and support terms.
Key Specifications
-
Product/service: Recruitment / Examination Software licensing and deployment
-
Licensing scope: OEM licensing policy; scope of installation; platform compatibility
-
Hosting/deployment: Hosting environment or deployment option to be chosen
-
Support: Number of years for OEM updates/patches and version upgrades included
-
Training: Training options and number of days to be specified
-
Delivery: Quantity variation up to 25%; delivery extension rules with minimum 30 days
Terms & Conditions
-
Option clause allows 25% quantity increase/decrease at contracted rates
-
Delivery period adjustments commence from last delivery order date
-
Minimum extension time rule: 30 days or proportionate calculation
-
Deployment and hosting options to be clarified; OEM support included
Important Clauses
Payment Terms
Not specified in data; align with government payment cycles post acceptance; verify EMI/advance if applicable
Delivery Schedule
Delivery extensions governed by option clause; additional time = (increase/original) × original period, min 30 days
Penalties/Liquidated Damages
Not specified; bidders should seek LD terms aligned with delivery slippage and acceptance criteria
Bidder Eligibility
-
Experience in supplying recruitment/examination software licenses
-
Demonstrated OEM authorization for software products
-
Financial capability to meet licensing and deployment requirements
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| BASIC INFORMATION | Category | Recruitment Software |
| BASIC INFORMATION | Components of the offered product | Miscellaneous |
| SCOPE OF LICENCE | Types of Licence | Perpetual |
| SCOPE OF LICENCE | Duration of Subscription (in months) (Hint :- Select '0' if not applicable)" | 12.0 - 60.0 Or higher |
| SCOPE OF LICENCE | OEM Licensing policy | Per Named User/User |
| SCOPE OF LICENCE | Scope of Installation | Configuration |
| SCOPE OF LICENCE | Platform type | LAN Based |
| SCOPE OF LICENCE | Hosting Enviroment/ Deployment Option | On Premises |
| SCOPE OF LICENCE | The offered product have support from OEM for | NA |
| SCOPE OF LICENCE | Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) | 1.0 - 5.0 Or higher |
| SCOPE OF LICENCE | Training Options | NA |
| SCOPE OF LICENCE | No of days Training Provided (Hint :- Select '0' if not applicable) | 0.0 - 10.0 Or higher |
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar software licenses and deployment
4
Financial statements (annual reports or audited statements)
5
EMD/Security deposit documentation (as per government norms)
6
Technical bid documents detailing licensing model and deployment plan
7
OEM authorization letters or vendor authorization from OEM
8
Software compliance certificates and platform compatibility proof
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for recruitment software tender in Gaya Bihar 2026
Bidders must submit OEM authorization, GST and PAN, financial statements, and technical bid detailing licensing, deployment, hosting, and support. Ensure compliance with 25% quantity variation and extension rules. Include training plan and patch/update terms from OEM. Review government payment timelines and delivery conditions before submission.
What documents are required for software licensing tender in Indian Army
Required documents include GST certificate, PAN card, experience certificates for similar software deployments, audited financial statements, EMD documents, OEM authorization, and technical bid detailing licensing models, hosting options, and support. Ensure all documents are current and legally valid.
What are the technical specifications for the recruitment software tender
Specifications focus on licensing scope, OEM support for patches and upgrades, platform compatibility, hosting/deployment options, and installation scope. No fixed BOM; bidders should provide module lists, licensing quantities, deployment plan, and timeline for OEM updates.
What is the delivery extension rule for this tender in India Army
Delivery extensions use an option clause: additional time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. If original period is shorter than 30 days, extension equals original period; procurement requires compliant bidders.
How is OEM support duration handled in this software tender
The tender requires OEM support for patches, bug fixes, and version upgrades to be included in the supply scope. Specify number of years for updates and upgrades in the bid, along with response times and service levels as per OEM policy.
What hosting options are expected for the recruitment software
Bidders should specify hosting environment options (on-premise, cloud, or hybrid), compatible platforms, data security measures, and disaster recovery. OEM licensing policy may drive hosting requirements; provide a deployment plan with security certifications.
What are the payment terms for supply of examination software to Indian Army
Payment terms are not disclosed in the data; bidders should align to standard government cycles, with milestones tied to acceptance testing and deployment completion. Include terms for license issuance, hosting setup, and training delivery in the bid.
Is there a BoQ for this recruitment software tender in Bihar
No BOQ items are listed in the provided data, indicating a licensing and deployment-based procurement. Vendors must present detailed licensing quantities, module components, deployment milestones, and OEM support schedule rather than a fixed BOM.
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Documents 3
GeM-Bidding-8831953.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS