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Indian Air Force Toner/Printer Consumables Tender Dibrugarh Assam ISO 9001:2015 Certified 2025

Bid Publish Date

01-Jan-2026, 5:45 pm

Bid End Date

12-Jan-2026, 6:00 pm

Location

DIBRUGARH , ASSAM

Progress

Issue01-Jan-2026, 5:45 pm
AwardPending
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Quantity

54

Category

Toner Cartridges / Ink Cartridges / Consumables for Printers

Bid Type

Two Packet Bid

Key Highlights

  • • ISO 9001 certification required for bidder or OEM
  • • OEM authorization or manufacturer authorization mandatory when applicable
  • • Malicious Code Certificate to ensure software integrity
  • • Option clause enabling ±25% quantity variation during/within contract
  • • Delivery timeline adjustments based on original and extended periods
  • • GSTIN, PAN, cancelled cheque, EFT mandate submission required
  • • Supply-only scope with all costs included in bid price
  • • No tender ID or dates to be disclosed in public summary

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

Organization: Indian Air Force. Product/Service: Toner cartridges, ink cartridges, and printer consumables for a supply-only contract. Location: DIBRUGARH, ASSAM - 785675. Category: Toner/Ink cartridges and related consumables. Scope: Government procurement for generic cartridge types; model numbers, yield, or OEM compatibility are specified in the tender terms where available. Key differentiator: ISO 9001 certification required for bidder or OEM, and option to adjust quantity by up to 25% during contract. Context: Buyer terms emphasize Malicious Code Certificate and OEM authorization alongside standard bid documents.

Technical Specifications & Requirements

  • Product class and type: Cartridge/Consumable for printers; colour options and OEM model compatibility are generically defined.
  • Specifications imply multiple generic entries across brand compatibility, minimum yield, and model numbers; ensure offered items match OEM printer models and meet minimum page yield per cartridge.
  • Standards/Compliance: ISO 9001 certification is mandatory for bidder or OEM; Malicious Code Certificate required; Manufacturer Authorization if bidding through distributors.
  • Scope: Bid price must include all costs; delivery timing is governed by option clauses.
  • Documentation emphasis: Partnership with OEM or authorized service provider; online/offline payment terms implied; GST and PAN details required.

Terms, Conditions & Eligibility

  • EMD and exact amounts are not specified in the data; bidders must review the terms for exact security deposits.
  • Experience/Turnover: ISO 9001 certification required; OEM authorization recommended; prior experience in supplying printer consumables is implied.
  • Delivery: Delivery timelines governed by option clause allowing quantity changes up to 25%; minimum 30 days schedule when extended.
  • Payment: Terms surface in terms and conditions; typical government tenders expect payment after delivery/completion per contract.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization; Malicious Code Certificate; vendor code creation documents.
  • Penalties/Warranty: Not explicitly detailed; ATC terms require compliance with buyer terms and supplier performance conditions.

Key Specifications

  • Toner/Ink cartridge consumables compatible with listed OEM printer models

  • Minimum yield per cartridge (pages) as specified by OEM compatibility

  • Product class of cartridge and color options (black, cyan, magenta, yellow etc.)

  • Type and model number alignment with OEM printers

  • Delivery terms aligned to 25% quantity option and extended delivery calculation

Terms & Conditions

  • Option clause permits 25% quantity variation during contract

  • ISO 9001 certification required for bidder or OEM

  • Malicious Code Certificate mandatory with bid

Important Clauses

Payment Terms

Payment terms are as per standard government procurement; bid price includes all costs; specific milestones to be defined in contract.

Delivery Schedule

Delivery begins from the last date of original delivery order; additional time formula applies with minimum 30 days.

Penalties/Liquidated Damages

Penalties to be defined in ATC; non-performance or delayed delivery may trigger LD as per contract terms.

Bidder Eligibility

  • Not under liquidation or bankruptcy; no adverse financial proceedings

  • ISO 9001 certification for bidder or OEM

  • Authorized Manufacturer/Distributors to provide OEM authorization

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Technical Specifications 12 Items

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable HP
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine HP Laserjet 1010, HP LaserJet 1012 Printer, HP LaserJet 1015 Printer, HP LaserJet 1018 Printer, HP LaserJet 1020 Plus Printer, HP LaserJet 1020 Printer, HP LaserJet 1022n Printer, HP LaserJet 1022nw Printer, HP LaserJet 1022 Printer, HP LaserJet 3020 AiO Printer, HP LaserJet 3030 All-in-One Printer, HP LaserJet M1005 MFP Printer, HP LaserJet M1319f MFP Printer, HP LJ3050 All-in-One Printer, HP LJ3052 All-in-One Printer, HP LJ3055 All-in-One Printer
GENERIC Model Number of OEM's Printer Cartridge/Consumable HP 12X Blk Contract LJ Toner Cartridge-Q2612XC
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

ISO 9001 certificate (bidder or OEM)

6

Manufacturer authorization / OEM authorization

7

Malicious Code Certificate

8

Bidder financial status undertaking (not liquidated or bankrupt)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the toner cartridge tender in Dibrugarh?

Bidders must submit PAN, GSTIN, canceled cheque, and EFT mandate along with ISO 9001 certification and OEM authorization. Include Malicious Code Certificate and ensure products are compatible with listed OEM printers. Delivery terms follow the 25% quantity option; review terms for payment and warranty expectations.

What documents are required for IAF printer consumables bid 2025?

Required documents include PAN card, GST certificate, cancelled cheque, EFT mandate, ISO 9001 certificate (bidder or OEM), OEM authorization, Malicious Code Certificate, and bidder financial standing undertaking. Ensure all documents are current and verifiable for bid submission.

What standards and certifications are mandatory for this tender?

Mandatory ISO 9001 certification for bidder or OEM; Malicious Code Certificate is required to confirm software integrity; OEM/manufacturer authorization is needed for distributors bidding on behalf of the OEM.

What is the delivery schedule and quantity option for this tender?

The option clause allows quantity adjustments up to 25% of bid quantity during contract; delivery period begins after the last delivery order date, with extended time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

What payment terms should bidders expect for toner cartridges?

Payment terms are governed by typical government procurement practices; bid price must include all costs; final payment terms will be specified in the contract and ATC, generally after delivery/completion.

How to prove OEM authorization for tender participation in Assam?

Submit Manufacturer Authorization or OEM authorization with full details (name, designation, address, email, phone) along with bid submission; ensure distributor bids are supported by explicit OEM authorization to avoid disqualification.

Which items are considered under supply-only scope for this bid?

Scope covers only supply of toner and printer consumables; installation or service work is not included unless explicitly stated in special terms; price must reflect all components required for supply and delivery.