NCESS Rotary Evaporator, Vacuum Pump & Recirculating Chiller Tender Thiruvananthapuram Kerala 2026
Bid Publish Date
15-Oct-2026, 12:58 pm
Bid End Date
05-Nov-2026, 1:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirements: Imported items must have an India-based registered office for after-sales service; submit certificate.
- • Technical standards/certifications: Data Sheet verification is mandatory; ISI/ISO standards not specified in tender data.
- • Special clauses: SITC scope included; installation & commissioning may be covered; GST reimbursement per actuals or lower applicable rate.
- • Eligibility criteria: Minimum average annual turnover for bidder and OEM over the last 3 years; exact thresholds to be stated in bid document.
- • Warranty/AMC: 3-year warranty from final acceptance of goods.
- • Penalties/conditions: Any mismatch between Data Sheet and offered parameters may lead to bid rejection.
- • Delivery/installation: Delivery address is NCESS Akkulam, Thiruvananthapuram; installation and commissioning included if in scope.
- • Payment terms: Specific terms not disclosed; bidder must verify on GeM portal or bid document.
Tender Overview
National Centre for Earth Science Studies (NCESS), located in Thiruvananthapuram, Kerala, invites bids for a bundled procurement of ** Rotary Evaporator, Vacuum Pump and Recirculating Chiller** with full scope including Supply Installation Testing and Commissioning (SITC). The delivery and commissioning address is the Director, NCESS, Akkulam, Thiruvananthapuram, Kerala. The contract includes a 3-year warranty on supplied products and requires submission of a detailed product Data Sheet to verify technical parameters. Bidders must ensure GST compliance and upload GST-invoice scans with payment confirmation. OEM/Importer support rules require registered India offices for after-sales service for imported items. The bid contemplates OEM turnover criteria and a common turnover threshold across bidders, with special qualification for the OEM corresponding to the highest-valued primary product in multi-item bids. Unique scope features include installation, testing, and commissioning, with a focus on proper documentation alignment and live verification of product parameters against Data Sheets.
Technical Specifications & Requirements
- Product scope: Rotary Evaporator, Vacuum Pump, Recirculating Chiller; no explicit performance specs published.
- Delivery/Installation: SITC at The Director, NCESS, Akkulam, Thiruvananthapuram; installation and commissioning included if in scope of supply.
- Documentation: Upload Data Sheet with bid; ensure parameters match product offered; mismatch may lead to rejection.
- GST: Bidder to apply GST; reimbursement as actuals or statutory rate, whichever is lower, up to quoted GST.
- OEM/Importer: Imported items require India-based OEM/Authorized Seller with after-sales support; certificate to be submitted.
- Turnover: The bid requires minimum average annual turnover for the bidder and the OEM for the last three financial years; exact values to be indicated in bid document; for new entities, turnover is calculated from completed years post-incorporation.
- Warranty: 3-year warranty from final acceptance.
- Data integrity: Any unexplained mismatch between Data Sheet and offered specifications may result in bid rejection.
Terms, Conditions & Eligibility
- EMD/financials: No explicit EMD amount stated in tender data; verify on GeM portal.
- Turnover criteria: Bidder and OEM must meet minimum average annual turnover for last three years; value to be specified in the bid document; for new entities, turnover from completed years post-incorporation applies.
- OEM/import rules: If imported, OEM must have India registered office for after-sales service; submit certificate.
- GST regime: GST payable; refund tied to actuals or applicable rate (whichever is lower) up to quoted GST.
- Data Sheets: Data Sheet must be uploaded and consistent with offered product parameters; mismatches may reject bid.
- Delivery/Payment terms: SITC scope noted; payment terms not explicitly stated in tender data; confirm in bid document; ensure timely invoicing with GST compliance.
- Warranty: 3 years from final acceptance; potential post-warranty support expectations may apply as per terms.
Key Specifications
-
Rotary Evaporator: basic category identified; no explicit capacities or model numbers provided.
-
Vacuum Pump: included in category; no performance metrics disclosed.
-
Recirculating Chiller: included; no cooling capacity or flow rate published.
-
Scope: Supply, Installation, Testing and Commissioning (SITC) at NCESS, Akkulam, Thiruvananthapuram.
-
Warranty: 3 years from date of final acceptance.
Terms & Conditions
-
Payment terms not explicitly defined; verify on GeM/bid document.
-
Turnover criteria depend on bid document; last 3 years data required.
-
Imported equipment requires India-based OEM with after-sales service; certificate required.
Important Clauses
Payment Terms
GST payable; reimbursement as actuals or lower applicable rate; ensure GST invoice and GST portal payment screenshot.
Delivery Schedule
Delivery, installation and commissioning to be completed at NCESS Akkulam; SITC scope included if specified in bid.
Penalties/Liquidated Damages
Not explicitly stated; mismatches between Data Sheet and bid parameters may lead to rejection and potential penalties per terms.
Bidder Eligibility
-
Minimum average annual turnover for bidder over last 3 years as specified in bid document
-
OEM turnover criteria met by OEM for bids involving multiple products
-
OEM must have registered Indian office for after-sales service if items are imported
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
7
OEM Avg. Turnover
60
Past Performance
30 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Rotary Evaporator, Vacuum Pump and Recirculating Chiller
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695011
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Lavanya G | 695011,NCESS, Post Box No.7250, Akkulam, Thiruvananthapuram | Thiruvananthapuram | Kerala | 695011 | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-10038662.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate to be uploaded and GST invoice scans with payment confirmation.
Data Sheet of the offered products to be uploaded and matched with bid parameters.
Audited Balance Sheets or CA certificate indicating last 3 years' turnover for bidder and OEM.
OEM authorization or authorized seller certificate for imported items with India-based service office.
Technical bid documents and any OEM technical literature.
Company registration proof and PAN card details.
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the Rotary Evaporator tender in Thiruvananthapuram?
Submit Data Sheets for offered units, upload GST details and GST invoice screenshots, ensure OEM turnover criteria are met for last 3 financial years, and provide OEM authorization for imported items; SITC scope applies with installation at NCESS Akkulam.
What documents are required for the NCESS procurement in Kerala?
Provide GST registration, PAN card, audited balance sheets or CA certificates showing turnover, OEM authorization if importing, Data Sheets for all three items, technical bid documents, and proof of installation capability for SITC.
What are the technical specifications for the equipment in Kerala tender?
No explicit performance specs published; bidders must rely on Data Sheets, ensure consistency with offered parameters, and be prepared to demonstrate SITC readiness; warranty is 3 years from final acceptance.
When is the equipment delivery and commissioning expected in Kerala?
Delivery and commissioning are tied to SITC scope and will occur at NCESS Akkulam, Thiruvananthapuram; exact timelines to be confirmed in the bid document and GeM portal updates.
What are the GST requirements for the Kerala bid submission?
Bidders must apply GST; reimbursement will be as actuals or the lower applicable rate, limited to the quoted GST percentage; include GST invoice scans with payment confirmation.
Who qualifies as OEM for imported equipment in this Kerala tender?
Imported items require an OEM or Authorized Seller with a registered Indian office to provide after-sales service; submit relevant certification showing Indian service presence.