Indian Army Trimmer Head & Engine Spare Parts Tender Sonitpur Assam 2026
Progress
Tender Overview
The Indian Army invites bids for a miscellaneous set of engine-related spare parts and components including Trimmer Head, Gear Case, Piston, Gasket, Oil Seal, Rock Pointer/Valve, Spark Plug, and related items in the category of engine maintenance. The procurement location is Sonitpur, Assam 784001, with a catalog of 13 items across the listed categories. The tender notes a potential quantity variation of up to 25% at contracted rates and a delivery window tied to the last delivery order date, with extension rules defined by the option clause. The bidder’s regd office must be within 50 KM of the buyer location, adding a geographic eligibility constraint. This opportunity requires submission of documents per T&C and adherence to provided terms. No technical specifications are disclosed in the data, making supplier due diligence essential for scope estimation and compliance. Key differentiators include the option to scale quantity and the proximity requirement for bidder registration, indicating a logistics- and scale-conscious procurement approach.
Technical Specifications & Requirements
- Organization: Indian Army (Department of Military Affairs) for spare parts and engine components in Sonitpur, Assam.
- Categories/Items: Trimmer Head, Gear Case, Piston, Gasket, Oil Seal, Spark Plug, Rocker Valve, Clutch, Tank Filter, Piston Ring, Pastor Pin, and related engine parts.
- BOQ: 13 total items; no explicit quantities or unit measures listed (N/A).
- Quantity Flexibility: Up to 25% increase/decrease at contract delivery; extended delivery time calculation follows (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days.
- Delivery Terms: Delivery period linked to the last date of the original delivery order; extension terms apply.
- Geographic Condition: Regd office of bidder must be within 50 KM of the buyer location.
Terms, Conditions & Eligibility
- EMD/Financials: Not explicitly specified in the data; bidder must submit documents per terms and conditions.
- Delivery Timeline: As per option clause, with minimum 30 days for any extension.
- Documentation: Provide required documents per T&C; ensure GST, PAN, and relevant certifications as applicable to the tender terms.
- Eligibility: Bidder’s registered office within 50 KM of the buyer location; compliance with ATC clauses is required.
- Contractual Flexibility: Option clause allowing quantity and delivery adjustments; adherence to original contracted rates.
- Other: The tender requires 13 items in the BOQ; no explicit product specifications are provided in the data, indicating the need for supplier-provided technical clarifications andOEM confirmations if applicable.
Key Specifications
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Product/service names: Trimmer Head, Gear Case, Piston, Gasket, Oil Seal, Spark Plug, Rocker Valve, Clutch, Tank Filter, Piston Ring, Pastor Pin, etc.
-
Quantity/BOQ: 13 items with N/A quantities; no unit specs provided
-
Estimated value/EMD: Not specified in data
-
Delivery terms: Option clause enabling up to 25% quantity variation; minimum 30 days for extended delivery
-
Delivery locality: Sonitpur, Assam; bidder regd office within 50 KM
-
Standards/Quality: Not specified; requires bidder to provide documents per T&C and any OEM requirements
Terms & Conditions
-
Option Clause allowing ±25% quantity variation with contracted rates
-
Bidder’s registered office must be within 50 KM of Sonitpur buyer location
-
Delivery period calculated from last original delivery date, with minimum 30 days extension
Important Clauses
Payment Terms
Not specified in data; bidders must review terms and conditions for any payment modality and schedules
Delivery Schedule
Delivery starts from the last date of the original delivery order; option clause may extend delivery period with a minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should verify LD provisions in formal tender terms
Bidder Eligibility
-
Bidder must have a registered office within 50 KM of Sonitpur, Assam
-
Experience in supplying engine spare parts or related categories
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Compliance with all terms and ATC clauses and submission of required documents
Tender Data
Bid Details
Quantity
13
Category
Trimmer Head
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Trimmer Head , Gear Case , Elements , Mobil , Piston Ring , Piston , Gasket , Tank Filter , Rocker Valve , Spark Plug , Pastor Pin , Clutch , Oil Seal
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sonitpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sonitpur | Sonitpur | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10014409.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Trimmer Head
Trimmer Head
Gear Case
Gear Case
Elements
Elements
Mobil
Mobil
Piston Ring
Piston Ring
Piston
Piston
Gasket
Gasket
Tank Filter
Tank Filter
Rocker Valve
Rocker Valve
Spark Plug
Spark Plug
Pastor Pin
Pastor Pin
Clutch
Clutch
Oil Seal
Oil Seal
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Trimmer Head | Trimmer Head | 1 | nos | bsoge586@ep | 15 | |
| 2 | Gear Case | Gear Case | 1 | nos | bsoge586@ep | 15 | |
| 3 | Elements | Elements | 1 | nos | bsoge586@ep | 15 | |
| 4 | Mobil | Mobil | 1 | nos | bsoge586@ep | 15 | |
| 5 | Piston Ring | Piston Ring | 1 | nos | bsoge586@ep | 15 | |
| 6 | Piston | Piston | 1 | nos | bsoge586@ep | 15 | |
| 7 | Gasket | Gasket | 1 | nos | bsoge586@ep | 15 | |
| 8 | Tank Filter | Tank Filter | 1 | nos | bsoge586@ep | 15 | |
| 9 | Rocker Valve | Rocker Valve | 1 | nos | bsoge586@ep | 15 | |
| 10 | Spark Plug | Spark Plug | 1 | nos | bsoge586@ep | 15 | |
| 11 | Pastor Pin | Pastor Pin | 1 | nos | bsoge586@ep | 15 | |
| 12 | Clutch | Clutch | 1 | nos | bsoge586@ep | 15 | |
| 13 | Oil Seal | Oil Seal | 1 | nos | bsoge586@ep | 15 |
Categories
14
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Required Documents
GST Registration Certificate
PAN Card
Experience Certificates (similar engine spare parts supply)
Financial Statements (latest audited/unaudited as per bid)
EMD/Security Deposit (as per terms, if applicable)
Technical Bid Documents showing compliance
OEM Authorization/Dealership Certificates (if required by terms)
Any certificates proving proximity to bidder location (within 50 KM)
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for engine parts tender in Sonitpur Assam 2026
Bidders should prepare GST, PAN, experience certificates, and financials; submit Technical and EMD as per terms; ensure OEM authorizations if required; comply with the 50 KM eligibility rule and 25% quantity option clause, and provide documents per conditional ATC.
What documents are required for Indian Army engine parts procurement in Assam
Submit GST certificate, PAN, experience or project certificates for engine parts, financial statements, EMD proof (if applicable), technical bid, and OEM authorizations; ensure reg office proximity within 50 KM of Sonitpur and include delivery capability details.
Which items are included in the 13 engine parts BOQ for Assam tender
The BOQ items include Trimmer Head, Gear Case, Piston, Piston Ring, Gasket, Oil Seal, Spark Plug, Rocker Valve, Clutch, Tank Filter, Pastor Pin and related engine components; specific quantities are not disclosed in the data.
What are the delivery terms for quantity variation in this Army tender
The purchaser may increase/decrease quantity up to 25% at contract; delivery time for extra quantity is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the eligibility criterion regarding bidder location for the Assam tender
Bidders must have a registered office within 50 KM of the buyer location in Sonitpur, Assam, to participate; this criterion ensures logistical feasibility and compliance with local procurement norms.
When is delivery expected after the original delivery order for Assam engine parts
Delivery starts after the last date of the original delivery order; extensions may be granted under the option clause with the calculated period, ensuring a minimum extension of 30 days for any additional quantity.
What standards or OEM certifications are required for this Army engine parts tender
Specific standards are not listed in the data; bidders should provide OEM authorizations or certifications if required by the terms and ensure documentation per T&C is complete and compliant with the Indian Army procurement norms.
What is the scope of the 13 items in the BOQ for Sonitpur
Scope includes a broad range of engine components like Trimmer Head, Gear Case, Spark Plug, and Piston Ring; no unit quantities are disclosed, so bidders must seek clarification on exact quantities and packaging in the formal tender documents.