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Indian Air Force Public Address System Tender Gurgaon Haryana 2025 ISO 9001 BIS 2 Year Warranty

Bid Publish Date

21-Oct-2025, 1:56 pm

Bid End Date

11-Nov-2025, 2:00 pm

EMD

₹49,000

Location

GURUGRAM , HARYANA

Progress

RA
Issue21-Oct-2025, 1:56 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 3

PUBLIC ADDRESS SYSTEM AUDIO VIDEO EQUIPMENT MUSICAL FOUNDATION

Tender Overview

The Indian Air Force, Department of Military Affairs, invites bids for a Public Address System in Gurgaon, Haryana. The procurement scope includes Supply, Installation, Testing, Commissioning of the equipment and operator training, with statutory clearances as required. The project references ISO 9001 certification and BIS licenses as part of bidder qualification. EMD is ₹49,000, with flexible quantity options up to 25% more during contract execution. The bidder must ensure local after‑sales support via an OEM or authorized seller with India presence. The contract emphasizes turnkey delivery to the consignee location, with a two‑year warranty from final acceptance. The tender enables option-driven expansion within contracted rates and enforces documentary compliance for bid validation.

Technical Specifications & Requirements

  • Product category: Public Address System for air force installation; no BOQ items published.
  • Mandatory certifications include ISO 9001, BIS license, and any product‑specific type tests or approvals.
  • Scope includes: Supply, Installation, Testing, Commissioning and Training of operators; potential statutory clearances if applicable.
  • EMD submission via traditional INR currency instrument and Anodised FDR option permitted; hardcopy delivery within 5 days of bid end/open date.
  • Warranty: 2 years from final acceptance or post‑installation completion, as applicable.
  • OEM/Authorized Seller must have registered Indian office for after‑sales support.

Terms, Conditions & Eligibility

  • EMD: ₹49,000; can be submitted as cash/DD/FD with pledge to AIR FORCE PUBLIC FUND ACCOUNT GURGAON.
  • Delivery: delivery period linked to order date; option quantity adjustments up to 25% during contract with proportional time extension; minimum 30 days.
  • Warranty: 2 years; include OEM warranty certificates.
  • Quality/Certificates: upload BIS licence, type test certificates, and other prescribed approvals.
  • ISO 9001: bidder or OEM must hold certification.
  • Documentation: complete bid package with all stated certificates to avoid rejection.
  • OEM/Authorized Seller must maintain India presence for service.

Key Specifications

  • Product/service: Public Address System for military installation

  • EMD amount: ₹49,000

  • Warranty: 2 years from final acceptance/installation

  • Delivery terms: minimum 30 days; quantity variation up to 25% during contract

  • Certifications: ISO 9001; BIS licence; type test certificates

Terms & Conditions

  • EMD amount and acceptable submission form (FDR/DD/online) with pledge

  • Delivery/option clause enabling 25% quantity variation within contracted rates

  • OEM/Authorized Seller must have India registered office for after‑sales service

Important Clauses

Payment Terms

EMD as ₹49,000; FDR permitted with pledge to AIR FORCE PUBLIC FUND ACCOUNT GURGAON; no explicit milestone payments specified in data

Delivery Schedule

Delivery period commences after order; extended time if option clause exercised; minimum 30 days for additional time calculations

Penalties/Liquidated Damages

Not detailed in provided data; implied standard govt procurement LD terms may apply

Bidder Eligibility

  • bidder must hold ISO 9001 certificate (bidder or OEM)

  • BIS licence and type test certificates for supplied items

  • Indian office for after‑sales service verification

  • Experience in supplying/installying public address systems to defense/air force

Documents 4

GeM-Bidding-8489652.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration

2

PAN card

3

Experience certificates demonstrating similar public address systems deployments

4

Financial statements (last 3 years)

5

EMD submission (₹49,000) via FDR/DD/online

6

ISO 9001 certification (bidder or OEM)

7

BIS licence and product type test certificates

8

OEM authorization letter (if bidder is distributor/retailer)

9

Technical compliance certificates (as prescribed in bid document)

10

Proof of Indian office for after‑sales service

Corrigendum Updates

1 Update
#1

Update

21-Oct-2025

Reverse Auction Schedule

Completed

Start

11-Dec-2025, 1:00 pm

End

12-Dec-2025, 1:52 pm

Duration: 25 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1AANYA ENTERPRISE   Under PMAMake : ANY REPUTED BRAND Model : MASS ALERT SYSTEM Title : Public Address System11-11-2025 13:56:42Qualified
2AIRTECH ENTERPRISES   Under PMAMake : Unbranded--INDIAN AIR PRODUCTS Model : NA Title : Public Address System25-10-2025 14:50:37Disqualified
3Ashirwad Trading Company   Under PMAMake : Unbranded--INDIAN AIR PRODUCTS Model : 555 Title : Public Address System25-10-2025 14:40:52Disqualified
4KITE ENTERPRISES   Under PMAMake : OEM Model : Public Address System Title : Public Address System10-11-2025 22:30:05Disqualified
5M/S PAWAN GRAMOPHONE AND LOUDSPEAKER AG   Under PMAMake : PENZA Model : pa system Title : Public Address System27-10-2025 15:26:40Qualified
6SCAN ENTERPRISES   Under PMAMake : OEM Model : Public Address System Title : Public Address System10-11-2025 21:39:06Qualified

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1M/S PAWAN GRAMOPHONE AND LOUDSPEAKER AG(MII)   Under PMA Winner ₹6,22,500Item Categories : Public Address System
L2AANYA ENTERPRISE (MII)   Under PMA₹6,25,000Item Categories : Public Address System
L3SCAN ENTERPRISES (MII)   Under PMA₹7,47,500Item Categories : Public Address System

🎉 L1 Winner

M/S PAWAN GRAMOPHONE AND LOUDSPEAKER AG(MII)   Under PMA

Final Price: ₹6,22,500

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for the IAF public address system tender in Gurgaon 2025?

Bidders must submit GST, PAN, 3 years of financials, ISO 9001 and BIS certificates, type test certificates, OEM authorizations, and EMD ₹49,000 via FDR/DD/online. Ensure Indian office for after‑sales support and provide installation, testing, commissioning, and operator training details.

What documents are required for IAF PA system bid in Gurgaon?

Required documents include GST certificate, PAN, experience certificates for PA systems, financial statements, EMD proof, ISO 9001, BIS license, type tests, OEM authorization, and technical compliance certificates. Ensure submission in both soft copy and hard copy as applicable.

What are the essential technical standards for the PA system tender?

Bidders must supply ISO 9001 certified systems with BIS licence and product type test certificates. Ensure OEM or authorized seller has India presence for after‑sales support; the system must meet installation, testing, commissioning, training requirements.

What is the EMD amount for the IAF PA system bid Gurgaon 2025?

The EMD is ₹49,000. It can be submitted as a fixed deposit receipt or demand draft pledged to AIR FORCE PUBLIC FUND ACCOUNT GURGAON, or via online payment as permitted by the bid documents.

What is the delivery timeframe and quantity variation for this tender?

Delivery starts from the order date; quantity may vary up to 25% with rates kept constant; minimum extended delivery time is 30 days, with proportional calculation based on (additional quantity/original quantity) × original delivery period.

Are OEM warranties required for the PA system tender in Haryana?

Yes. The supply should include 2-year warranty from final acceptance or post‑installation; OEM warranty certificates must be submitted along with the bid as part of compliance.

What installation services are included in scope for this IAF procurement?

Scope includes Supply, Installation, Testing, Commissioning of the PA system, and training of operators; any required statutory clearances must be provided if applicable, with documentation to support acceptance testing.

Who qualifies as an eligible bidder for the Gurgaon PA system tender?

Eligible bidders must demonstrate ISO 9001 certification, BIS product licenses, and type test certificates, with an India‑based OEM or authorized seller for after‑sales service; prior defense or air force PA system deployment experience is advantageous.