Indian Air Force Engine Oil Cooler Tender Vadodara Gujarat 2026 – IAF Procurement
Progress
RAKey Highlights
- • Brand/OEM requirements: OEM authorizations likely required per ATC
- • Technical certifications: IS/IEC or defense-specific standards to be confirmed in ATC
- • Special clauses: ATC document uploaded to define scope and obligations
- • Eligibility criteria: vendor must comply with standard defense procurement vetting
- • Warranty/AMC: terms to be clarified in ATC
- • Penalties/Performance bonds: to be specified in ATC
- • Delivery/installation: details to be confirmed in ATC
- • No BOQ items: scope will be clarified through ATC and bidders must seek explicit quantities
Tender Overview
The procurement opportunity is issued by the Indian Air Force under the Department Of Military Affairs for an Engine Oil Cooler. The tender is located in Vadodara, Gujarat (postal code 390001). The BOQ contains zero items and no estimated value is disclosed. An ATC document has been uploaded for bidder review. The absence of explicit technical specs implies bidders must rely on the ATC guidance and coordinate with the procuring agency for exact scope and OEM requirements. Unique factors include the lack of BOQ items and the explicit ATC attachment to clarify procurement expectations.
Technical Specifications & Requirements
- Product/Category: Engine Oil Cooler
- BOQ: 0 items; no quantities stated
- Estimated value: not disclosed; EMD: not disclosed
- Location/Delivery: Vadodara, Gujarat; no installation details provided
- ATC: ** Uploaded ATC document** available for view; pilot bare minimum specs not published
- Compliance: no explicit standards listed; bidders should consult ATC for OEM, compatibility, and performance criteria
- Experience: no explicit requirements in data; consider standard defense procurement vetting and OEM authorizations as indicated by ATC terms
- Action: download and review ATC, contact IAF for final scope, confirmation of required documentation, and delivery timelines
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in data; verify in ATC
- Tender scope: Engine Oil Cooler; BOQ empty; exact quantity to be provided via ATC
- Documentation: obtain and submit per ATC requirements; ensure OEM authorizations if applicable
- Delivery terms: not specified; confirm lead time and installation/after-sales support via ATC
- Payment terms: not disclosed; verify with IAF during bid clarification
- Warranty/penalties: not detailed; await ATC guidance
- Eligibility: base on standard defense procurement norms; confirm with IAF for any specific vendor restrictions
Key Specifications
-
Engine Oil Cooler: category identified but no technical specs published
-
BOQ items: 0; quantities to be confirmed via ATC
-
EMD/Estimated value: not disclosed in tender data
-
Delivery/installation terms: pending ATC guidance
-
Vendor qualifications: likely defense procurement norms; confirm OEM authorization
Terms & Conditions
-
EMD amount and payment terms to be clarified in ATC
-
Delivery schedule and installation requirements pending ATC guidance
-
Documentation and OEM authorizations required as per ATC
Important Clauses
Payment Terms
Payment terms to be clarified in the ATC; verify any advance, milestones, and completion payment
Penalties/Liquidated Damages
LD clauses to be defined in ATC; bidders should prepare to meet performance-based penalties
Bidder Eligibility
-
Defence procurement norms compliance
-
OEM authorization or authorized dealer status
-
Financial capability per ATC requirements
Reverse Auction Schedule
Start
18-Aug-2026, 11:00 am
End
19-Aug-2026, 11:00 am
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
ENGINE OIL COOLER
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
VADODARA CITY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | VADODARA CITY | VADODARA CITY | - | - | 1 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-9438794.pdf
Main Document
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
Required Documents
GST registration
PAN card
Experience certificates (defense/air force equipment preferred)
Financial statements (last 2-3 years)
EMD/Security deposit details as per ATC
Technical bid documents
OEM authorizations or authorized dealership certificates
Any required compliance certificates specified in ATC
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Engine Oil Cooler tender in Vadodara 2026 with IAF
Bidders must obtain the uploaded ATC, review OEM requirements, and confirm scope via IAF. Prepare GST, PAN, experience certificates, financials, and EMD as per ATC. Ensure OEM authorizations are ready, and submit technical and financial bids per defense procurement norms.
What documents are required for the Engine Oil Cooler tender in Gujarat
Submit GST certificate, PAN card, 2-3 years of financial statements, experience certificates in similar projects, EMD documents, technical bid, and OEM authorization if applicable. ATC may specify additional items; verify before submission.
What are the delivery terms for the Engine Oil Cooler procurement in Vadodara
Delivery terms are not published in the data; ATC will define lead time, installation responsibilities, and after-sales support. Bidders should prepare for potential milestone-based delivery and confirm installation support with the Indian Air Force during clarification.
How to ensure compliance with standards for IAF engine cooler tender
ATC will specify required standards; bidders should await ISI/ISO or defense-specific certifications if noted. Prepare to provide OEM certifications and product performance data to demonstrate compatibility with aircraft systems.
When is the bid submission deadline for the Vadodara engine cooler tender
Submission deadlines are not disclosed in the data; bidders must monitor the ATC and official portal updates. Check ATC for exact date, time, and submission portal instructions to avoid rejection.
What is the EMD requirement for the Engine Oil Cooler tender in Gujarat
EMD amount is not disclosed here; ATC will specify exact value and payment method (DD/online). Ensure funds are ready and attach EMD as part of the bid submission per ATC instructions.
What documents are needed for OEM authorization in this IAF tender
Submit OEM authorization or authorized dealer certificates, along with company registration, product approvals, and service capabilities. ATC may require proof of prior defense-grade implementations and supplier reliability metrics.
What is the scope of supply for the IAF engine cooler bid in 2026
Scope is defined through ATC since BOQ shows 0 items. Bidders should download ATC to understand the exact components, required model compatibility, and any accessory kits or installation services mandated by IAF.