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GEM

Indian Army Office & Safety Equipment Tender 2026 India – ISI/IS 550 Standards Notified Items Procurement

Bid Publish Date

09-Feb-2026, 1:04 pm

Bid End Date

20-Feb-2026, 2:00 pm

Progress

Issue09-Feb-2026, 1:04 pm
AwardPending
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Quantity

166

Category

Audio Visual Signal Reception Unit for Office and Common Area Use

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in tender data
  • • Technical certifications: Not specified in tender data
  • • Special clauses: 25% quantity variation rights; advance sample approval process
  • • Eligibility: Expression of interest implied; no detailed criteria published
  • • Warranty/AMC: Not specified in tender data
  • • Penalties: Not specified in tender data
  • • Delivery: Option-based extended delivery time formula; minimum 30 days
  • • Delivery/Installation: Items include office utilities and safety equipment; sample approval prerequisite

Tender Overview

The Indian Army, Department of Military Affairs, issues a multi-category tender for a range of office, safety, and welfare items including Audio Visual Signal Reception units, Electric Calling Alert Bells, Protective Carry Bags, 1 kg Class Portable Fire Extinguishers, Vehicle Identification & Informational Stickers, Waste Segregation Stickers, Heavy Duty Extension Boards, Vehicle Mounted Video Recording Devices, Yoga Mats, Volleyball Nets, Paint Materials, and Thinner. The scope spans 17 items with unspecified quantities in the BOQ, and a potential for quantity variation of up to 25% as per the Buyer Added Terms. The tender emphasizes adherence to approved samples, with a one-time advance sample approval process and modification provisions before bulk manufacturing.

Technical Specifications & Requirements

  • No formal technical specifications are published; items are referenced by name in the BOQ and description list, covering office utilities, safety gear, labeling, and sports materials.
  • Key process terms include sample approval prior to bulk supply, with a five-day window for submittal of advance samples and five days for modification feedback.
  • The Buyer reserves the right to modify delivery timelines if the option clause is exercised, using the formula (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
  • Items listed cover a broad spectrum: electrical extension devices, fire safety equipment, and protection/identification materials, indicating compliance with standard procurement practices and inspection on delivery.
  • No explicit product standards or OEM requirements are disclosed in the data; bidders should prepare to align with buyer-specified sample conformity and contract specifications.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser can increase/decrease quantity by up to 25% at contract award and during currency at contracted rates.
  • Delivery Time: Extended delivery periods possible per option clause; base delivery period redefined after sample approval delays; LD not specified.
  • Advance Sample Approval: Submit 5 samples within 5 days of award; failure to meet approval triggers modifications or contract termination.
  • Samples: All test samples to be supplied free of cost; bulk production contingent on approved samples and modifications.
  • Compliance: Bidders must adhere to contract specifications and ensure supply as per approved sample; no explicit warranty terms provided in the data.

Key Specifications

  • Product/service names and categories from tender data

  • Quantities: 17 items with unspecified numeric quantities

  • EMD/Estimated value: Not disclosed in tender data

  • Experience requirements: Implied through prior procurement capability

  • Quality/standards: Not specified; rely on approved sample conformity

  • Delivery/installation: Extended delivery formula and minimum 30 days

  • Testing/approval: Advance sample approval within 5 days

Terms & Conditions

  • 25% quantity variation right during contract execution

  • Advance sample approval required within 5 days of award

  • Delivery period adjustments based on option clause with minimum 30 days

  • Bulk supply contingent on approved samples and close adherence to contract specifications

Important Clauses

Payment Terms

Not specified in tender data; implied per contract terms

Delivery Schedule

Delivery period subject to option clause; extended period formula: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in tender data; terms may be defined in contract framework

Bidder Eligibility

  • Experience in similar government procurements for supply of office and safety equipment

  • Ability to meet sample-based conformity and bulk production requirements

  • Compliant with GST, PAN, and financial due diligence

Documents 4

GeM-Bidding-8954119.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 17 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Audio Visual Signal Reception Unit for Office and Common Area Use Audio Visual Signal Reception Unit for Office and Common Area Use 1 nos balvendra8098 15
2 Electric Calling Alert Bell for Office and Duty Areas Electric Calling Alert Bell for Office and Duty Areas 1 nos balvendra8098 15
3 Protective Carry Bag for Two Wheeler Utility and Storage Use Protective Carry Bag for Two Wheeler Utility and Storage Use 1 nos balvendra8098 15
4 Portable Fire Extinguisher 1 kg Class for Fire Safety Compliance Portable Fire Extinguisher 1 kg Class for Fire Safety Compliance 2 nos balvendra8098 15
5 Printed Identification Stickers for Official Vehicles Printed Identification Stickers for Official Vehicles 96 nos balvendra8098 15
6 Printed Informational Stickers for Waste Segregation and Cleanliness Drives Printed Informational Stickers for Waste Segregation and Cleanliness Drives 4 nos balvendra8098 15
7 Heavy Duty Electrical Extension Board with Long Length Cable for Office Utility Heavy Duty Electrical Extension Board with Long Length Cable for Office Utility 1 nos balvendra8098 15
8 Vehicle Mounted Video Recording Device for Official Vehicle Safety and Incident Documentation Vehicle Mounted Video Recording Device for Official Vehicle Safety and Incident Documentation 1 nos balvendra8098 15
9 Exercise Yoga Mats for Physical Training and Welfare Activities Exercise Yoga Mats for Physical Training and Welfare Activities 5 nos balvendra8098 15
10 Volleyball Net for Sports and Physical Training Activities Volleyball Net for Sports and Physical Training Activities 1 nos balvendra8098 15
11 Paint Material Yellow for Unit Maintenance and Markings Paint Material Yellow for Unit Maintenance and Markings 3 nos balvendra8098 15
12 Paint Material Blue for Unit Maintenance and Markings Paint Material Blue for Unit Maintenance and Markings 9 nos balvendra8098 15
13 Paint Material Red for Unit Maintenance and Markings Paint Material Red for Unit Maintenance and Markings 9 nos balvendra8098 15
14 Paint Material White for Unit Maintenance and Markings Paint Material White for Unit Maintenance and Markings 9 nos balvendra8098 15
15 Paint Material Black for Unit Maintenance and Markings Paint Material Black for Unit Maintenance and Markings 8 nos balvendra8098 15
16 Paint Material Sand Colour for Unit Maintenance and Markings Paint Material Sand Colour for Unit Maintenance and Markings 9 nos balvendra8098 15
17 Paint Thinner for Use with Approved Paint Materials Paint Thinner for Use with Approved Paint Materials 6 nos balvendra8098 15

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurements

4

Financial statements or turnover evidence

5

EMD documentation (amount not disclosed in data)

6

Technical bid documents demonstrating conformity to sample requirements

7

OEM authorizations or manufacturer credentials

8

Any necessary certifications or compliance documents as per contract terms

Frequently Asked Questions

How to bid for Indian Army office equipment tender 2026?

Bidders should register, obtain tender documents, and submit technical and financial bids with GST, PAN, and experience certificates. Ensure compliance with sample approval requirements, and be prepared for a 25% quantity variation. Follow delivery terms with the option clause and provide OEM authorizations if applicable.

What documents are required for army office safety gear tender 2026?

Submit GST registration, PAN card, experience certificates for similar procurements, financial statements, EMD documents, technical bid detailing conformity to samples, and OEM authorization letters. Ensure all documents are up to date and match tender terms for sample approvals.

What are the delivery terms for the Indian Army procurement 2026?

Delivery periods may extend under the option clause, using a formula based on quantity variation. A minimum delivery extension of 30 days applies if the original period is shorter. Timelines depend on approved samples and contract negotiations with the buyer.

How does the advance sample approval process work for army tenders?

Within 5 days of award, submit 5 advance samples. The buyer will approve or request modifications within 5 days. If approved, bulk production proceeds; delays in approval may reset delivery timelines and can lead to contract termination if deviations are found.

What standards or certifications are required for army office items?

The tender data does not specify explicit standards; bidders should rely on contract conformity with approved samples and any standard practices defined in the final contract. OEM authorizations may be required for specific items.

What is the scope of quantity variation in this army tender 2026?

Contractual quantity can vary up to 25% for both initial orders and during the contract currency, at contracted rates. Additional time calculations follow the specified delivery extension formula with a minimum 30 days.

What are the key items included in the 17BOQ Indian Army tender 2026?

Items cover office utilities (extension boards), safety gear (fire extinguishers), signage ( stickers ), transport aids (carriage bags), video devices for official use, yoga mats, volleyball nets, and unit maintenance paints. Exact quantities are not published in the data.

How to ensure compliance with sample-based supply in army bids?

Ensure your products match the approved sample. Submit required documentation, and be prepared to modify products per buyer feedback within the five-day window. Non-conformity may trigger termination or re-sampling at bidder cost.

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