Trade And Taxes Department Delhi High End Laptop Tender New Delhi 2025 – Q2 Notebook, Factory OS, 3 Years Govt Experience
Progress
Tender Overview
The Trade And Taxes Department Delhi invites bids for a High End Laptop - Notebook (Q2) procurement in New Delhi, Delhi. The tender requires a Factory Pre-Loaded Operating System, with specifications covering processor options (base and higher number), RAM, display diagonal size, and storage capacity. The bid carries an EMD of ₹122,226. A key differentiator is the option clause allowing up to 25% quantity changes during contract execution at contracted rates, with delivery timelines tethered to the original delivery schedule. The contract mandates compliance with safety, insurance, and workman compensation norms, plus an embedded malicious code certificate. Data Sheet verification and OEM/ supplier track record in government procurement are essential. The absence of BOQ items indicates a focused product specification rather than a quantity-based schedule, emphasizing product readiness and post-sale support. bidders should ensure regulatory and data transparency to align with government verification standards. The opportunity is location-specific to New Delhi and centers on securing a compliant, vendor-stable hardware solution for government use.
Technical Specifications & Requirements
- Product category: High End Laptop - Notebook (Q2) with Processor options (Base Processor Number; Higher Processor Number) and Factory Pre-Loaded OS
- Memory: RAM size (as specified by bidder)
- Display: Display Size (in cm) – Diagonal (as specified by bidder)
- Storage: Capacity of Storage Drive (in GB)
- EMD: ₹122,226 to be submitted
- Contract flexibility: Option to increase/decrease quantity up to 25% during contract, with delivery period calculations
- Standards & certifications: Mandatory Malicious Code Certificate; Data Sheet upload; OEM authorizations where applicable
- Experience requirement: Bidder or OEM must have supplied similar category products to Central/State Govt/PSU for 3 years prior to bid opening
- Data integrity: Data Sheet must match offered product specifications; non-matching tech parameters may lead to bid rejection
- Safety & compliance: Provisions for workmen compensation, insurance, public liability, and EH&S practices for high voltage environments
- Data transfer & security: Notified requirement for embedded malicious code verification to protect hardware and software integrity
Terms, Conditions & Eligibility
- EMD: ₹122,226 (EMD/Security deposit as per tender terms)
- Experience: Minimum of 3 years regular supply of similar category products to Govt/PSU; copies of contracts to be submitted
- Delivery & period: Delivery terms aligned with original delivery order; extension calculations apply under option clause
- Warranty/Support: Compliance with safety and post-delivery support as specified; Malicious Code Certificate required
- Data & documents: Upload Data Sheet; OEM authorization; GST and PAN; experience certificates; financial statements; EMD documentation
- Non-obsolescence: Bid for products with at least 5 years residual market life; not end-of-life per OEM
- Compliance: Ensure data sheet alignment with product specifications; mis-match may cause rejection
- Insurance & safety: Worksafe measures for Extra High Voltage environments; PPE adherence required
Key Specifications
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EMD amount: ₹122,226
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Delivery flexibility: up to 25% quantity variation during contract at contracted rates
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3 years Govt/PSU supply experience requirement
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Data Sheet verification mandatory; mismatch may lead to rejection
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Malicious Code Certificate required for hardware/software offered
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Factory pre-loaded operating system requirement
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Category: High End Laptop - Notebook (Q2) with specified processor, RAM, display, and storage
Terms & Conditions
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EMD amount and submission method
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3 years govt/PSU supply experience required
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25% quantity variation and extended delivery calculations
Important Clauses
Payment Terms
EMD ₹122,226 to be submitted; payment terms to be as per Government tender policy and contract.
Delivery Schedule
Delivery period linked to last date of original delivery order; extension formula applies for additional quantity within contract limits.
Penalties/Liquidated Damages
Applicable LD terms and performance penalties to be as per standard procurement norms; specific LD rate not disclosed in data.
Bidder Eligibility
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Not under liquidation or bankruptcy; bidder must provide an undertaking to this effect
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Regularly manufactured and supplied similar laptops to Govt/PSU for 3 years
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Data Sheet matches offered product specifications; no obfuscated tech parameters
Tender Data
Bid Details
Quantity
26
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
20
OEM Avg. Turnover
162
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Laptop - Notebook (Q2)
Authority Records
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Documents 3
GeM-Bidding-8596209.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing Govt/PSU supply for 3 years
Financial statements (audited, where applicable)
EMD submission proof (DD/online payment receipt)
Technical Data Sheet of offered laptops
OEM authorization / dealer authorization (where applicable)
Malicious Code Certificate (as required)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | For Higher Processor Or higher |
| Processor | Higher Processor Number | AMD Ryzen 7 8840U, AMD Ryzen 7 8840HS, AMD Ryzen 7 7840U, AMD Ryzen 7 PRO 7840U, AMD Ryzen 7 7840HS, AMD Ryzen 7 PRO 7840HS, AMD Ryzen 9 7940HS, AMD Ryzen 9 PRO 7940HS, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024 |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for high end laptop tender in New Delhi government?
Bidders must submit GST, PAN, 3 years govt/PSU supply proof, financial statements, EMD ₹122,226, Data Sheet, and OEM authorizations. Ensure the Data Sheet matches the offered specifications and include the Malicious Code Certificate. Delivery terms depend on the original delivery order with a 25% quantity variation option.
What documents are required for Delhi laptop procurement bid 2025?
Submit GST registration, PAN card, experience contracts demonstrating 3 years govt/PSU supply, audited financial statements, EMD proof, technical Data Sheet, OEM authorizations, and Malicious Code Certificate. Ensure data sheet consistency with the product and include safety/compliance certificates as applicable.
What are the technical specifications for the Delhi laptop tender 2025?
Tender requires a High End Laptop with base and higher processor numbers, factory pre-loaded OS, RAM size, display diagonal size in cm, and storage capacity. Ensure the Data Sheet aligns with these categories; exact values should be provided in the bid according to the offered model.
When is the EMD for the Delhi laptop bid due and how much?
EMD amount is ₹122,226; payment method is DD or online per tender norms. Ensure proof of payment and submission along with bid documents; the EMD is a prerequisite for bid eligibility and bid validity.
What is the delivery period and quantity variation in this Delhi tender?
Delivery period follows the last date of the original delivery order. The Purchaser may increase/decrease quantity up to 25% during contract at contracted rates; extended delivery time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What safety and compliance certificates are required for Delhi laptop procurement?
Bid must include Malicious Code Certificate ensuring no embedded malware; compliance with safety, workmen compensation, and insurance as per buyer terms; Data Sheet alignment is mandatory to verify specifications and avoid rejection.
What experience criteria must bidders meet for this govt laptop tender?
Bidder or OEM must have supplied similar category laptops to Central/State Govt or PSU for at least 3 years prior to bid opening, with relevant contracts attached to substantiate ongoing supply and performance in each year.
How to ensure data sheet matches and avoid bid rejection in Delhi tender?
Upload the Data Sheet precisely mapping processor options, RAM, display size, and storage to the offered model; mismatches trigger rejection. Include OEM authorization and ensure the Data Sheet explicitly covers all listed product specifications.