Office Suite Software (V2),Security and Protective Software including Antivirus
Indian Army
PUNE, MAHARASHTRA
Posted:
7 January 2025
Closed:
17 January 2025
GEM
GEM
Indian Army Office Suite Software and Antivirus Tender Belgaum Karnataka 2026 ISO/IS 550 Compliant
Progress
Issue05-Feb-2026, 10:59 am
Technical13-02-2026 18:45:48
AwardPending
Quantity
64
Category
Office Suite Software (V3)
Bid Type
Two Packet Bid
Categories
2
Tender Overview
Indian Army procurement for Office Suite Software (V3) (Q2) and Antivirus Software in Belgaum, Karnataka. The scope covers licensing, installation, testing, and commissioning, with cloud storage considerations and MeitY-empanelled providers where applicable. The bid allows quantity variation up to 25%, with contracted rates applying throughout the delivery window. Service support must include a functional center in the consignee state or establishment within 30 days of award, plus dedicated service lines and an escalation matrix. Imported products require a registered Indian office for after-sales service. The tender emphasizes offline delivery of MS Office and anti-viruses installation kits. Estimated value and EMD are not disclosed in the fragment provided, but the scope implies enterprise-grade software licenses with ongoing updates. This opportunity targets vendors capable of furnishing proprietary office suites, compatible with multiple operating systems, and robust anti-virus solutions, including license management and deployment across devices.
Technical Specifications & Requirements
- Product category: Office Suite with Proprietary Suite and required licensing options
- License scope: Types of License and Number of Devices Supported Per Licence; activation type and cloud storage details
- Cloud: Cloud Storage Provided (GB); MeitY empanelment requirement for cloud storage providers
- Support: As per OEM terms, with durations for updates and upgrades (0 indicates no updates/upgrades)
- Delivery terms: Scope includes Supply, Installation, Testing, and Commissioning; delivery period adjusted with option clause
- Additional clauses: MS Office and Anti-viruses installation kit to be delivered offline; service center and toll-free support must be provided
Terms, Conditions & Eligibility
- Option Clause: Purchaser may adjust quantity +/- 25%; extended delivery period proportional to quantity
- Scope of Supply: Bid price must cover all costs for supply, installation, testing, and commissioning
- Service & Support: Functional service center in each consignee state or establish within 30 days; payment after documentary proof
- OEM/Imported: If imported, OEM must have registered Indian office for after-sales service
- Required documentation and delivery terms are aligned with Army procurement practices, including offline installation kits; escalation matrix and toll-free support are mandatory
Key Specifications
-
Office Suite: Proprietary suite with licensing options and deployment across multiple devices
-
License scope: Type of license, number of devices per license, activation type
-
Cloud storage: GB capacity and MeitY empanelment status
-
Operating system compatibility: multi-OS support details
-
Support duration: years for updates and upgrades (0 if none)
-
MS Office and Anti-virus installation kit to be supplied offline
-
Service commitments: dedicated/toll-free support, escalation matrix, on-site/remote service
-
OEM presence: Indian registered office for imported products
Terms & Conditions
-
25% quantity adjustment right for both initial and extended delivery periods
-
Scope includes supply, installation, testing, and commissioning of software
-
Functional service center requirement with 30-day establishment window
-
Offline delivery of installation kits for MS Office and antivirus software
-
OEM after-sales service obligation for imported products in India
Important Clauses
Payment Terms
Payment is contingent upon documentary evidence of a Functional Service Centre and delivery milestones; exact percentages and timelines not disclosed in the fragment
Delivery Schedule
Delivery period can be extended proportionally to quantity through the option clause; minimum extension guidance referenced as 30 days
Penalties/Liquidated Damages
Not explicitly detailed in the provided data; contract may include LDs per standard procurement terms
Bidder Eligibility
-
Functional Service Centre in the state of Karnataka or commitment to establish within 30 days
-
Dedicated/toll-free service support line and escalation matrix
-
OEM/authorized seller with Indian registered office for after-sales service (if products are imported)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Office Suite Software (V3) (Q2) , Antivirus Software (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
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Documents 4
GeM-Bidding-8834493.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
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Closed:
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Tender Results
Loading results...
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Device Based |
| OFFICE SUITE | Proprietary Suite | Microsoft Office LTSC Standard |
| OFFICE SUITE | Office Suite Package/Software contains | Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export) |
| OFFICE SUITE | Operating Systems Supported by the offered product | Windows, MacOS |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 0, 1, 3, 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 0.0 Or higher |
| Cloud Storage | Cloud storage provider empanelled with MeitY | NA Or higher |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar software deployments
4
Financial statements or solvency proof
5
EMD/Security deposit documentation (if applicable)
6
Technical bid documents and product specifications
7
OEM authorization/authorization letter (for resellers)
8
Proof of service center establishment or plan to establish within 30 days
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ********** Under PMA | Make : Microsoft Model : Office LTSC Standard 2024 | 13-02-2026 18:45:48 |
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for office software tender in Belgaum Karnataka 2026
Bidders should confirm eligibility, obtain OEM authorizations, and prepare documents such as GST, PAN, experience certificates, and financials. The tender requires offline MS Office and antivirus installation kits, dedicated service support, and proof of a service center in Karnataka or plan to establish within 30 days.
What documents are required for Army software tender Belgaum 2026
Submission must include GST certificate, PAN, corporate financial statements, experience certificates for similar deployments, OEM authorization, and documentary evidence of a functional service center or establishment plan in Karnataka within 30 days of award.
What are the licensing requirements for Office Suite in this Army tender
Licensing options must specify the type of license, number of devices per license, activation method, and support terms. The suite should be proprietary, with operating system compatibility across targeted devices and cloud storage provisions per tender terms.
When is the delivery window for Belgaum Army software procurement
Delivery extensions may be exercised under the 25% option clause, with increased duration calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days; initial delivery period is defined in the contract.
What are the service requirements for imported software bids
Imported products require an Indian OEM registered office for after-sales service; bidders must submit the certificate demonstrating the Indian service presence and escalation pathways for support.
What is the scope of supply for this Army tender in Karnataka
Scope includes Supply, Installation, Testing, and Commissioning of the Office Suite and Antivirus software; offline installation kits and MeitY cloud storage considerations may apply, with dedicated support and escalation requirements.
Which standards or certifications are required for software in this bid
Look for IS 550 or equivalent standards where applicable; ensure proprietary office suite complies with government software guidelines and has appropriate OEM certifications and activation mechanisms described in the tender terms.
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Documents 4
GeM-Bidding-8834493.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS