Indian Army Department of Military Affairs AC 2 Ton Hot and Cold, Stabilizers & Window AC Tender 2026

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for multiple AC and electrical cooling/heavy-duty equipment including AC 2 TON hot and cold units, 5KVA and 4KVA copper-wired heavy-duty stabilizers (2000W), and window AC units, across five BOQ items. The tender emphasizes sample submission, product specifications, and a minimum 2-year on-site warranty. Bidders must visit the site to determine configuration, provide physical samples for quality checks, and upload model/brand/authorization certificates. A compulsory pre-bid meeting is required, and vendors should ensure best quality from reputed manufacturers. The scope supports a multi-item procurement with potential qualification based on sample conformity and documentation. The option clause allows up to 25% quantity variation at contract award and during currency with adjustments at contracted rates. Deliveries start after the last delivery order date, with minimum 30 days for any extended period.

Key differentiators include mandatory site verification, on-site warranty, and the requirement to physically submit documents to consignee prior to technical evaluation. This tender targets suppliers capable of certified cooling/heavy-duty electrical equipment with reliable maintenance support.

Technical Specifications & Requirements

• Product categories: AC 2 TON hot and cold systems, 5KVA and 4KVA copper-wired heavy-duty stabilizers (2000W), AC stand heavy duty iron, Window AC 1.5 TON.
• Quality controls: Tender mandates physical samples for quality checks and a site visit prior to technical bid opening.
• Documentation to upload: Product specification, model, brand, and OEM authorization certificates; warranty commitments with on-site support for a minimum 2 years.
• Pre-bid meeting: Compulsory participation for bidders.
• Delivery & terms: Option to increase quantity up to 25%, delivery period begins after last delivery order date; minimum additional time 30 days.
• Warranty & service: Minimum 2-year free on-site maintenance.
• Submission: Hard copies to consignee before technical evaluation.

Terms, Conditions & Eligibility

• Pre-bid meeting is mandatory; visit site for equipment configuration.
• Physical sample required for quality assessment.
• Warranty: On-site maintenance for at least 2 years free.
• Submission: Upload product specs, model, brand, and authorization certificates; hard copies to consignee before technical evaluation.
• Delivery flexibility: Up to 25% quantity variation during contract and currency; delivery countdown resets with last order date.
• Quality/reputation: Bidders must provide products from reputed manufacturers and ensure warranty/maintenance coverage.
• ATC clause compliance: All terms must be adhered to without deviation.