Indian Army Department of Military Affairs Tender for High End Desktop Computer, Line Interactive UPS with AVR, Photocopier, Scanner CCD/CIS in Kachchh Gujarat 2026
Progress
Key Highlights
- • Specific brand/OEM requirements not specified in data; bidders should verify OEM authorizations during bid submission
- • Technical certifications or standards not listed; ensure readiness to meet ISI/ISO as applicable by Indian Army orders
- • Unique condition: 25% quantity variation during contract and currency at contracted rates
- • Warranty or AMC details not provided; bidders should seek clarification on post-delivery support
- • Penalties or liquidated damages not stated; prepare to align with standard government LD terms
- • Delivery terms hinge on last date of original delivery order with calculated extensions
- • EMD amount clearly defined: ₹12,700, critical for bid financials
- • No BOQ items; indicates consolidated or modular procurement across hardware categories
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for essential IT hardware across key categories: High End Desktop Computer, Line Interactive UPS with AVR (V2), Multi Function Photocopier Machine, and Scanner CCD/CIS, targeting buyers in KACHCHH, GUJARAT. Although start/end dates and total estimated value are not disclosed, the tender specifies an EMD of ₹12,700 and a flexible quantity clause. A notable differentiator is the option clause allowing a ±25% quantity adjustment at contract award and during currency, with delivery extensions calculated by a defined formula, minimum 30 days. This reflects a procurement strategy prioritizing scalable supply for military operations.
Technical Specifications & Requirements
- No explicit technical specifications are provided in the data. Provisions exist to procure a mix of four product types: High End Desktop Computers, Line Interactive UPS with AVR (V2), Multi Function Photocopier, and Scanner CCD/CIS.
- The terms indicate the need for adherence to delivery timelines tied to the original delivery schedule and adjustments based on quantity changes.
- The presence of an EMD of ₹12,700 signals competitive bidding and financial reliability expectations.
- The Government terms allow quantity variation up to 25%, with rate protections at contracted rates, highlighting pre-qualification on supply capability and compliance.
Terms, Conditions & Eligibility
- EMD: ₹12,700 must be submitted with bid.
- Option Clause: Purchaser may increase/decrease order quantity by up to 25% during contracting and currency.
- Delivery Time: Initially aligned to delivery order; extended delivery time follows the option clause with a minimum of 30 days.
- Delivery Periods: If original period is <30 days, extended time equals original period.
- Compliance: Bidders must adhere to the option-based delivery framework and bid accordingly.
Key Specifications
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Product categories: High End Desktop Computer, Line Interactive UPS with AVR (V2), Multi Function Photocopier, Scanner CCD/CIS
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EMD: ₹12,700
-
Quantity variation: ±25% as per option clause
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Delivery extension formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days
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No BOQ items published; confirm exact model numbers and configurations during bid submission
Terms & Conditions
-
EMD submission of ₹12,700 is mandatory with the bid
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Quantity can vary by up to 25% during contract and currency
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Delivery timelines follow original dates; extensions use the specified formula with a minimum of 30 days
Important Clauses
Delivery Schedule
Delivery periods commence from the last date of the original delivery order; extension times calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Option Clause
Purchaser reserves right to increase or decrease quantity up to 25% at contract placement and during currency at contracted rates
Payment Terms
Not specified in data; bidders should confirm government payment terms in submission and seek clarification
Bidder Eligibility
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Proven experience in supplying High End Desktops, UPS with AVR, Photocopier, and Scanner to government entities
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Financial stability demonstrated by recent audited statements
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Valid GST and PAN, with compliant bid submission and EMD payment
Tender Data
Bid Details
Quantity
8
Category
High End Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
2
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Desktop Computer , Line Interactive UPS with AVR (V2) , MULTI FUNCTION PHOTOCOPIER MACHINE , SCANNER CCD/CIS
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Kachchh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Kachchh | Kachchh | - | - | 4 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9946789.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply
Audited financial statements for the last 2-3 years
EMD payment receipt or online payment confirmation
Technical bid documents proving capability to supply High End Desktops, UPS with AVR, Photocopier, and Scanner
OEM authorizations or authorized dealer certificates (if applicable)
Company profile and contact details
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Indian Army IT hardware tender in Kachchh Gujarat 2026?
Bidders must submit a technical bid with GST and PAN, provide OEM or authorized dealer proof, and include EMD ₹12,700. Ensure capability to supply High End Desktops, UPS with AVR, Photocopier, and Scanner plus comply with the 25% quantity variation clause.
What documents are required for the Indian Army procurement in Gujarat?
Submit GST certificate, PAN card, experience certificates, audited financial statements, EMD receipt, technical bid, and OEM authorization if applicable. Include company profile and contact details for clarity and valid bid submission.
What are the delivery terms for the Kachchh IT equipment tender?
Delivery follows the last date of the original delivery order; if quantity increases, extensions use the formula: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Extended delivery may occur within contracted rates.
What is the EMD amount for this procurement in Gujarat?
The mandatory EMD for bid submission is ₹12,700. Ensure the EMD is paid via the approved method and documented in the bid submission to qualify for evaluation.
What products are covered under this Indian Army tender in Gujarat?
The scope includes High End Desktop Computers, Line Interactive UPS with AVR (V2), Multi Function Photocopier Machines, and Scanner CCD/CIS. Suppliers must demonstrate capability to supply all listed categories as part of bid.
Are there any brand or OEM requirements for this procurement?
The data does not specify brand mandates. Prepare OEM authorizations or dealer proofs where applicable and verify during bid submission to ensure compliance with organization expectations.
What is the significance of the 25% option clause in this tender?
The option clause permits mid-contract quantity adjustments up to 25% at contracted rates. Bidders must price accordingly and plan for scalable supply, with delivery extensions calculated to maintain schedule integrity.
When can bidders expect delivery extensions due to quantity adjustments?
Extensions activate based on the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, ensuring realistic timelines for ramp-up or scale-down.