Maharashtra Postal Circle Department Of Posts Desktop Computers A4 & Legal Size MFP Tender 2026
Bid Publish Date
06-Oct-2026, 6:20 pm
Bid End Date
27-Oct-2026, 7:00 pm
EMD
₹3,75,000
Value
₹75,00,000
Progress
Tender Overview
The Maharashtra Postal Circle Department Of Posts invites bids for entry and mid-level desktop computers and A4 + Legal size multifunction printers (MFP), with an estimated contract value of ₹7,500,000 and an EMD of ₹375,000. The scope covers standard office computer systems and printing devices for postal operations in Maharashtra. A key differentiator is the option to increase or decrease quantities by up to 25% during and after award, at contracted rates, affecting delivery timelines accordingly. This tender includes OEM/after-sales service requirements for imported products and a warranty servicing clause.
- Organization: Maharashtra Postal Circle Department Of Posts
- Location: Maharashtra
- Product category: Desktop Computers; A4 & Legal Size Multifunction Printers
- Estimated value: ₹7,50,00,00 (₹75 lakh)
- EMD: ₹3,75,000
- Key differentiator: 25% quantity option with adjusted delivery period
Technical Specifications & Requirements
- Product types: Entry and Mid-Level Desktop Computers and A4/Legal Size Multifunction Printers (MFP)
- Quantity flexibility: up to 25% additional quantity during contract/extension periods
- Delivery terms: period linked to last delivery order date; extended time calculations to be used when option is exercised
- Warranty & service: defects addressed within 15 days; penalty 0.5% of unit price per week of delay; cumulative penalties capped at 10% of contract value
- Compliance: GST compliance; vendor to upload GST invoice and GST portal payment screenshot on GeM; imported products require Indian-based OEM/authorized seller for service
- Turnover: bidder must meet minimum turnover criteria as specified in terms (not quantified in data)
- No BOQ specifics provided; bidders must align with standard government procurement practices and ensure after-sales support
Terms, Conditions & Eligibility
- EMD: ₹375,000 to be submitted; payment security required
- Delivery: scalable timelines based on quantity options; default delivery dates to be negotiated at order
- GST: bidder to determine applicable GST; reimbursement as per actual rates or quoted rate, whichever is lower
- Compliance: in case of imports, OEM must have registered India office for service support; documentation required
- Warranty penalties: penalties for delayed servicing; penalties recoverable via PBG or direct payment
- Financial health: bidder must demonstrate not in liquidation or bankruptcy; undertaking to be uploaded
- Documentation: GSTIN, PAN, experience certificates, financial statements, and OEM authorizations as applicable
Key Specifications
-
Product types: Entry and Mid-Level Desktop Computers; A4 & Legal Size Multifunction Printers
-
Estimated contract value: ₹7,500,000
-
EMD amount: ₹375,000
-
Quantity option: up to 25% increase/decrease
-
Warranty servicing target: within 15 days from defect notification
-
Penalty: 0.5% of unit price per week of delay, capped at 10% of contract value
-
GST handling: bidder bears GST; GST reimbursement as actuals or quoted rate
-
Imported products: OEM must have registered India office for after-sales service
Terms & Conditions
-
EMD of ₹375,000 required; submission proof essential
-
Quantity may vary by up to 25%; delivery extendable accordingly
-
Warranty defects resolved within 15 days; penalties apply for delays
Important Clauses
Payment Terms
GST invoice must be uploaded on GeM; GST payment as per actuals or quoted rate; no responsibility for GST calculation by buyer
Delivery Schedule
Delivery period tied to last delivery order; option quantity affects extension; minimum 30 days if extended time calculated
Penalties/Liquidated Damages
0.5% weekly penalty for delays; cumulative cap 10% of contract value; after which alternate sourcing may be used at vendor cost
Bidder Eligibility
-
Not in liquidation, no court receivership or bankruptcy
-
Minimum average annual turnover as specified in tender terms
-
OEM authorization for imported items and Indian service support
Tender Data
Bid Details
Quantity
139
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
30
OEM Avg. Turnover
300
Past Performance
10 %
Warranty Period
15 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Delivery Details
Max Delivery Days
30
Delivery Locations
2
Delivery Cities
Kolhapur, Ratnagiri
Delivery Pincodes
415605, 416003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vaibhav Vikasrao Waghmare | 416003,Office of Senior Superintendent of Post Offices,Kolhapur Division,Kolhapur ,First floor, Kolhapur Head Post Office Building ,Raman Mala, Kolhapur-416003. | Kolhapur | Maharashtra | 416003 | 8 | 30 | - |
| Vaishali Shivaji Kapase | 415605,Chiplun Head Post Office First Floor Chiplun 415605 | Ratnagiri | Maharashtra | 415605 | 5 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9985563.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar deployments)
Financial statements / turnover proof
EMD payment proof
Technical bid documents
OEM authorization / authorized dealer certificate for imported products
GST invoice and GST portal payment screenshot (pre-bid/invoice stage)
Frequently Asked Questions
How to bid for desktop computers and MFPs tender in Maharashtra 2026
Bidders must meet eligibility criteria, provide GST registration, PAN, turnover proof, and OEM authorizations. Submit EMD of ₹375,000, and ensure compliance with warranty timelines (15 days). Include GST invoice on GeM portal and confirm service support for imported items via Indian OEM.
What documents are required for Maharashtra Posts procurement of PCs and MFPs
Required documents include GST registration and PAN, experience certificates for similar deployments, financial statements showing turnover, EMD proof, technical bid documents, and OEM authorization for imported products. Ensure GeM GST invoice screenshot is uploaded with bid submission.
What are the delivery terms for 25% quantity option in this tender
The purchaser may increase or decrease quantity up to 25% at contract rates. Delivery timelines must align with the last delivery order date; extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the warranty and penalties for delays in Maharashtra postal tender
Defects must be rectified within 15 days of notice; delay penalties are 0.5% of unit price per week, capped at 10% of contract value; after cap, the buyer can procure from other sources and recover costs from PBG.
Which products are covered under this tender in Maharashtra
Products include Entry and Mid-Level Desktop Computers and A4 & Legal Size Multifunction Printers (MFP) intended for postal operations; no BOQ items provided, suppliers must align with standard government procurement practices.
How is GST handled in this Maharashtra procurement
Bidder bears GST; reimbursement is as per actuals or the quoted rate, whichever is lower. Upload scanned GST invoice and GST portal payment screenshot on GeM during bid submission.
What is the estimated contract value and EMD for this Maharashtra tender
Estimated contract value is ₹7,50,00,000 (₹75 lakh); EMD required is ₹3,75,000. Ensure funds are available for both bid submission and potential quantity adjustments per option clause.
Are imported products allowed and what compliance is needed
Imported items require an OEM registered in India to provide after-sales service. Submit OEM authorization and ensure service support availability; warranty servicing obligations remain the same for all products.