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Indian Space Research Organization Dehradun AV & Conference Equipment Tender 2025 with AI PTZ, ISRO Dehradun Uttarakhand

Bid Publish Date

24-Dec-2025, 5:25 pm

Bid End Date

15-Jan-2026, 9:00 am

EMD

₹5,00,000

Location

DEHRADUN , UTTARAKHAND

Progress

Issue24-Dec-2025, 5:25 pm
AwardPending
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Quantity

36

Category

162 inch All in one Active LED wall Display with wall mount Kit

Bid Type

Two Packet Bid

Categories 28

DISCRETE COMPONENTS VOICE RECORDER HIGHWAY TRAFFIC MANAGEMENT SYSTEM SPEAKER AUDIO VIDEO CONFERENCING EQUIPMENT RF PASSIVE COMPONENTS MICROPROCESSORS ARTICULATING LAZY ARMS AUDIO EQUIPMENT WEB CAMERA LOGO DESIGN AUDIO CONFERENCE EEG MACHINE PORT SWITCH PORT CONTROL SYSTEM CAMERA POWER AUDIO VISUAL INSTRUMENT ELECTRONIC SIGNAL ELECTRIC ROPE SHOVEL VIDEO OUTPUT DEVICE CAT CENTRAL PROCESSING UNIT DOPPLER MACHINE ELECTRONIC COMPONENTS AND SUPPLIES BOOK BINDING

Tender Overview

The Indian Space Research Organization (Department of Space) in Dehradun, Uttarakhand invites bids for a comprehensive audio-visual and video conferencing solution package. The procurement covers a 162 inch all-in-one active LED wall display with wall-mount kit, AI-based auto-tracking PTZ cameras, Full HD conferencing systems, ceiling microphones, DSPs, control systems, network switches, signage displays, and related cabling and racks. Estimated value details are not disclosed; EMD is ₹5,00,000. Delivery and commissioning are to occur at ISRO’s Dehradun facility, with scope including supply, installation, testing, and commissioning (SITC). Unique aspects include integrated AI noise reduction, reverberation suppression, and centralized control, aimed at trainer environments and interactive classrooms. The package emphasizes compatibility across multiple AV components with CPS/ISRO procurement guidelines.

Technical Specifications & Requirements

  • Product scope includes: 162 inch All in One Active LED wall Display with wall mount kit, AI-based Auto Tracking PTZ Video Conferencing Camera with ceiling mount kit, Full HD Video Conferencing System with Hybrid PTZ camera, Ceiling Document Camera, Ceiling Tile Array Microphone with AI noise reduction, DSP with inbuilt amplifier and audio matrix, Central Control System with 10 inch display and Power Sequencer, 8-port POE+ network switch, HDMI CAT6 cables and USB cables, Video Recording & Streaming Device, Interactive Wireless Presentation device, Wireless handheld/lapel microphones, Audio DSP with 8x inputs/outputs, and 55 inch Network Signage Display.
  • EMD: ₹5,00,000; GST as applicable; scope includes SITC and installation.
  • OEM/Imported products require Indian registered after-sales support; certificates to be submitted per ATC. Certifications and general bid documents must be uploaded with bid as specified in ATC/Annexures.
  • No technical specifications are listed in the tender body; bidders should rely on ATC documents for compliance and interoperability with ISRO standards.

Terms, Conditions & Eligibility

  • EMD: ₹5,00,000 (as per tender terms).
  • Delivery terms require SITC at Indian Institute of Remote Sensing, ISRO, Dehradun (046 Kalidas Road, Dehradun, Uttarakhand 248001).
  • Scope includes Supply, Installation, Testing, and Commissioning (SITC) of all goods.
  • OEM authorization and Indian after-sales support for imported products are mandatory; certificates to be provided.
  • GST applicability to be borne by bidders; GST rate as per actuals or applicable rates, whichever is lower.
  • All bidders must upload required certificates and documents per ATC; non-submission risks disqualification.
  • Payment terms, option clauses, and delivery periods follow the buyer-specified ATC terms; details provided in the Buyer Added Terms.

Key Specifications

  • Product names and categories extracted from tender scope

  • Quantities unspecified; 14 BOQ items exist but lack numeric values

  • Estimated value not disclosed; EMD ₹5,00,000

  • Delivery location: ISRO ISRO Indian Institute of Remote Sensing, Dehradun

  • Standards/quality terms to be supplied via ATC; ensure interoperability among AV components

  • Warranty post-warranty CAMC: CAMC not explicitly stated beyond 2-year CAMC after standard warranty of 3 years

Terms & Conditions

  • EMD: ₹5,00,000; must be submitted with bid

  • Delivery: SITC at Dehradun location; installation included

  • OEM authorization: required for imported equipment; India-based after-sales support

Important Clauses

Payment Terms

GST as applicable; reimbursement at actuals or applicable rates, whichever lower

Delivery Schedule

Delivery period aligned to option clause; quantity adjustments up to 25% permitted

Penalties/Liquidated Damages

ATC outlines LD clauses per delivery and SITC delays; specifics in Buyer Added ATC

Bidder Eligibility

  • Must meet GST compliance and provide GST registration

  • Must provide OEM authorization for imported items and Indian after-sales support

  • Experience in supplying and commissioning large-scale AV/IT deployments to government bodies

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Bill of Quantities (BOQ) 14 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 162 inch All in one Active LED wall Display with wall mount Kit LH01 and CH01 2 nos [email protected] 90
2 AI Based Auto Tracking PTZ Video Conferencing Camera with Camera ceiling mount kit for trainer LH02 and CH02 2 nos [email protected] 90
3 Full HD Video Conferencing System with Hybrid PTZ Video Conferencing camera LH03 and CH03 2 nos [email protected] 90
4 Ceiling Document Camera LH04 and CH04 2 nos [email protected] 90
5 Active Ceiling Tile Array Microphone for Student voice capturing LH05 and CH05 4 nos [email protected] 90
6 Digital Signal Processor with inbuilt amplifier Acoustic Echo Cancellation AI based noise reduction and reverberation suppression for ceiling digital mic connectivity along with table remote LH06 and CH06 2 nos [email protected] 90
7 Video Recording and Streaming Device LH07 and CH07 2 nos [email protected] 90
8 Interactive Wireless Presentation device LH08 and CH08 2 nos [email protected] 90
9 Set of wireless Handheld and Lapel Headband Microphone LH09 and CH09 2 nos [email protected] 90
10 Audio Digital Signal Processor with 8 audio input and 8 audio output with inbuilt digital audio matrix controller LH10 and CH10 2 nos [email protected] 90
11 Central Control System with 10inch Control Display along with power sequencer LH11 and CH11 2 nos [email protected] 90
12 8 port POE plus network switch speaker microphone HDMI CAT 6 power Cables USB cables Full HD HDMI splitters with required inputs and outputs AV connectors Equipment Rack etc LH12 and CH12 2 nos [email protected] 90
13 55inch Network Signange Display CH13 2 nos [email protected] 90
14 CAMC of 02 years for the above equipment after the expiry of standard warranty of 03 years CAMC 8 qtr [email protected] 730

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar AV/IT deployments

4

Financial statements (latest fiscal year or audited)

5

EMD payment proof (DD/online transfer) of ₹5,00,000

6

Technical bid documents and bill of materials

7

OEM authorization / authorized seller certificate for imported items

8

Bid security declarations and MII declarations per ATC

9

Certifications and test reports required by ATC

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for AV equipment tender in Dehradun 2025 with ISRO

Bidders must submit GST, PAN, financials, experience certificates, EMD ₹5,00,000, OEM authorizations for imported items, and technical compliance statements as per ATC. The SITC scope includes installation, testing, and commissioning at ISRO Dehradun. Ensure alignment with AI-based conferencing and DSP requirements per Annexures.

What documents are required for Dehradun AV procurement bid 2025

Required documents include GST certificate, PAN, experience certificates for AV deployments, financial statements, EMD receipt, technical bid, OEM authorization for imported items, and MII/Bid Declaration per ATC. Upload all per Buyer Added ATC to avoid disqualification.

What are the technical standards for ISRO AV equipment tender

Standards are defined in ATC; ensure IS 550 or equivalent, ISO quality controls, and OEM-specific certifications for AV hardware. Since explicit standards are not listed in the main tender, refer to Annexures I-IV in ATC and ensure interoperability with ISRO’s centralized control systems.

When is the delivery deadline and SITC schedule for ISRO Dehradun bid

Delivery terms allow quantity adjustment up to 25% with extended time per option clause. SITC must be completed as per last delivery date; final schedule details appear in ATC. Bidders should plan for installation at Indian Institute of Remote Sensing, Dehradun.

What is the EMD amount for this Dehradun AV procurement

The Earnest Money Deposit is ₹5,00,000, payable as per tender instructions via online payment or bank draft. EMD must be included with the bid submission to qualify for evaluation, alongside all required certifications and declarations.

What are the post-warranty support expectations for ISRO equipment

A 2-year CAMC is indicated after the standard 3-year warranty period. Vendors must provide Indian-based after-sales support, with OEM/Authorized Seller certification. CAMC should cover response times, spare parts, and maintenance for all listed AV systems.

How to verify GST and pricing terms for ISRO Dehradun tender

Bidders must determine GST applicability themselves; ISRO will reimburse at actuals or prevailing rates, whichever is lower, within quoted GST percentages. Ensure price quotes reflect GST impact and include all SITC costs (supply, installation, testing, commissioning).

What is included in SITC for the Dehradun AV package

SITC covers supply of all listed AV components, installation, testing, and commissioning at the Dehradun ISRO site. The scope includes network cabling, HDMI/USB connections, signage display, and centralized control integration, with two-year CAMC post-warranty for the equipment.