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Hindustan Steelworks Construction Limited furniture procurement Khordha Odisha 2026 ISI/ISO standards and 25% variation tender

Bid Publish Date

27-Feb-2026, 4:26 pm

Bid End Date

09-Mar-2026, 5:00 pm

EMD

₹3,23,820

Value

₹3,23,82,000

Location

KHORDHA , ODISHA

Progress

Issue27-Feb-2026, 4:26 pm
AwardPending
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Quantity

3840

Category

Dual Desk

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/OEM requirements: OEM authorization for imported items
  • • Technical standards: Not specified; emphasis on 3-year residual life policy and non-obsolescence
  • • Special clauses: 25% quantity variation permitted during and after contract; detailed design approvals with 5/10 day cycles
  • • Eligibility: No liquidation or court receivership; valid undertaking required
  • • Warranty/AMC: Not specified; installation included at EMRS sites
  • • Penalties: Liquidated damages not detailed; LD terms not provided
  • • Delivery: Multiple Odisha EMRS locations; installation and commissioning included where scope covers
  • • Delivery timeline: Delivery period linked to original order, with minimum 30-day extensions

Categories 10

BED MELAMINE SOFA STOOL ALMIRAH BOOK STORAGE CHESTS AND CABINETS AND TRUNKS MAGNETIC STEEL ALMIRAH BOOK SHELF

Tender Overview

Hindustan Steelworks Construction Limited invites bids for a broad furniture and office equipment supply package in Khordha, Odisha (751001). Estimated value: ₹32,382,000 with an EMD of ₹3,238,200. Scope includes desks, chairs, library furniture, steel almirahs, canteen tables, lab stools, storage units, white/Melamine boards, and related items—totaling 30 BOQ items. The buyer mandates Detailed Design Drawings approval prior to fabrication, with a 5-day submission window and a 10-day modification cycle. Addressed delivery is to EMRS facilities in Khairaput, Mudulipada (Malkangiri) and Tumdibandha, Kandhamal, Odisha. A 25% quantity variation option exists during and after contract award. This tender emphasizes compliance with local GST practices and non-obsolescence for at least 3 years post-quote.

Technical Specifications & Requirements

  • Product categories: Office furniture (Dual desks, principal/vice principal/tables, library shelves), office chairs (high/medium back, visitor), meeting tables, sofa sets (1x5-seater, 3x-seater + 1x2-seater; 4-seater sets), beds, lockers, white/chalk boards, canteen tables (8-seat, 6-seat), lab stools, steel almirahs with glass doors, magnetic/ non-magnetic boards, tea table, physic table, personal lockers, and integrated storage furniture.
  • Delivery & installation: Supply and installation at two EMRS sites in Odisha; installation and commissioning included if covered in scope.
  • Clauses: Option clause allowing +/-25% quantity; approval of Detailed Design Drawings within 5 days of award; buyer to provide modifications within 10 days; delay in drawing approval extends delivery without LD; delivery period recalibrated from last date of original/extended order.
  • Quality expectations: Not explicitly specified; 3-year residual market life required for quoted products; GST applied per bidder’s rate with reimbursement as per actuals or lower of quoted rate.

Terms, Conditions & Eligibility

  • EMD: ₹3,238,200 required; payment terms not specified beyond GST treatment guidance.
  • Delivery timeline: Delivery period linked to original delivery order with extension rules under option clause; minimum extension equal to 30 days if needed.
  • Financial standing: Bidder must not be under liquidation or court receivership; undertake to this effect with bid.
  • Product lifecycle: Items must have at least 3 years residual life; not be end-of-life per OEM before this period.
  • GST: Purchaser will reimburse GST at actuals or prevailing rate, whichever is lower, up to quoted rate.
  • Documentation: OEM authorization for imported products; GST/PAN; experience certificates; financial statements; technical bid documents; etc.

Key Specifications

  • Total estimated value: ₹32,382,000

  • EMD: ₹3,238,200

  • Delivery addresses: EMRS Khairaput, Mudulipada; EMRS Tumdibandha, Kandhamal, Odisha

  • Quantity variation: ±25% of bid quantity

  • Design approvals: Detailed Design Drawings to be submitted within 5 days; modifications within 10 days

  • Warranty/after-sales: Not explicitly stated; installation/commissioning included if in scope

  • GST treatment: Reimbursement per actuals or lowest applicable rate

Terms & Conditions

  • Quantity variation up to 25% during and after contract at contracted rates

  • Detailed Design Drawings approval process with 5-day submission and 10-day modification window

  • Delivery at EMRS sites in Odisha with potential extension if drawings delayed

Important Clauses

Payment Terms

GST reimbursement as actuals or lowest applicable rate; EMD amount ₹3,238,200 payable with bid

Delivery Schedule

Delivery period linked to original order; extensions under option clause with 30-day minimum for increases

Penalties/Liquidated Damages

LD terms not detailed; delivery extension rules apply if drawings delayed

Bidder Eligibility

  • Not under liquidation or court receivership; provide undertaking

  • Products must have at least 3 years residual market life

  • OEM authorization for imported products; GST compliance and financial stability demonstrated

Documents 5

GeM-Bidding-9055552.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 30 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Dual Desk As per item specification document 192 each ns_sarkar 40
2 Dual Desk As per item specification document 320 each ns_sarkar 40
3 Prinicpal Table As per item specification document 2 each ns_sarkar 40
4 Vice Principal Table As per item specification document 2 each ns_sarkar 40
5 Office table As per item specification document 12 each ns_sarkar 40
6 Teacher table As per item specification document 50 each ns_sarkar 40
7 Meeting table As per item specification document 4 each ns_sarkar 40
8 Library Table As per item specification document 20 per unit ns_sarkar 40
9 Computer Work Station As per item specification document 36 per dual unit ns_sarkar 40
10 One Side book Shelf As per item specification document 20 each ns_sarkar 40
11 Steel Glass Door Almirah As per item specification document 12 each ns_sarkar 40
12 Steel Almirah As per item specification document 20 each ns_sarkar 40
13 One Set of 5 Seater Sofa 1nos 3 seater and 1 nos 2 seater As per item specification document 2 per set ns_sarkar 40
14 One Set of 4 Seater Sofa 2nos 2 seater As per item specification document 4 per set ns_sarkar 40
15 Metal bed As per item specification document 972 each ns_sarkar 40
16 Metal Table with Integrated Storage 1750L x 600W x750H. As per item specification document 480 each ns_sarkar 40
17 8 Seater SS Top Fixed Canteen Table 2400 x 750 As per item specification document 8 each ns_sarkar 40
18 6 Seater SS Top Fixed Canteen Table 1800 x 750 As per item specification document 60 each ns_sarkar 40
19 Lab Stool As per item specification document 186 each ns_sarkar 40
20 High Back Chair As per item specification document 2 each ns_sarkar 40
21 Medium Back Chair As per item specification document 2 each ns_sarkar 40
22 Visitor Chair As per item specification document 106 each ns_sarkar 40
23 Chair without arm As per item specification document 960 each ns_sarkar 40
24 Chair without arm As per item specification document 160 each ns_sarkar 40
25 Chair without arm As per item specification document 122 each ns_sarkar 40
26 Personal Locker Unit As per item specification document 16 each ns_sarkar 40
27 Magnetic White Board As per item specification document 8 each ns_sarkar 40
28 Melamine Surface Non Magnetic Chalk Board 2350 X 1150 mm As per item specification document 44 each ns_sarkar 40
29 Tea Table of Size 1000 x 650 x 450 mm As per item specification document 6 each ns_sarkar 40
30 Physic Table Size of 1800L x 1000 W x 860 H As per item specification document 12 each ns_sarkar 40

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar furniture procurement

4

Financial statements (audited preferred)

5

EMD payment proof (₹3,238,200)

6

Technical bid documents and compliance certificates

7

OEM authorization for imported products

8

Undertaking on non-liquidation/court proceedings

Frequently Asked Questions

Key insights about ODISHA tender market

How to bid for Odisha furniture tender in Khordha 2026

Bidders must submit GST, PAN, experience certificates, financial statements, and an EMD of ₹3,238,200. Include OEM authorizations for imports, Detailed Design Drawings within 5 days of award, and comply with the 25% quantity variation clause during execution.

What documents are required for furniture procurement in Odisha

Required documents include GST certificate, PAN, audited financial statements, experience certificates for similar work, EMD payment proof, OEM authorization for imports, and technical bid documents. Non-liquidation undertaking is also necessary to participate.

What are the key delivery requirements for EMRS Odisha sites

Delivery and installation must occur at EMRS Khairaput and EMRS Tumdibandha, Kandhamal, Odisha. The contract allows ±25% quantity variation and delivery extensions, with the timeline adjusted from the last delivery order date.

What is the EMD amount for this furniture tender in Odisha

The EMD amount is ₹3,238,200. It must accompany the bid and is subject to GST treatment policy; ensure payment proof is included with bid submission.

What design approvals are required before fabrication in this tender

Successful bidder must submit Detailed Design Drawings within 5 days of award; buyer will approve or provide modification list within 10 days, after which supply must follow approved drawings with modifications.

What is the required product life for quoted furniture

Bidders must ensure offered furniture has a minimum 3-year residual market life and is not end-of-life as declared by the OEM during the contract period.

How does the 25% quantity option affect delivery obligations

The purchaser may increase or decrease order quantity by up to 25% at contract placement and during the currency of the contract, with corresponding adjustment in delivery schedule and rates.

What GST considerations apply to this Odisha furniture procure

GST will be reimbursed at actuals or the lower of the quoted GST rate, subject to the maximum quoted GST percentage; bidders should align invoicing to this policy.