Nagarpalika Gujarat Urban Development Department Utility Vehicle Tender 2025 - 3 Years Experience, GST Terms, Service Centre Requirement

Tender Overview

• Organization: Nagarpalika, under the Urban Development And Urban Housing Department Gujarat. Procurement of Utility Vehicle (Q1) with an estimated value of ₹1,231,503.10. The project location is in Gujarat, India and targets government procurement from central/state bodies. A key differentiator is the mandatory pre-fabrication Detailed Design Drawings (DDD) approval within 5 days of award, with the buyer providing a modification list within 5 days. This requirement creates a tight design-to-delivery cycle and reduces on-site rework risk.
• The tender emphasizes alignment with approved drawings and timely approvals to fix delivery timelines if drawings are delayed.
• The scope includes GST handling guidance and a clear intention that GST reimbursement will follow actual rates or quoted GST, whichever is lower, capped by the quoted GST percentage.
• The initiative mandates prior government-supply experience and an OEM/authorized-distributor relationship for eligibility, with a turnover benchmark and service-network prerequisites in the bidder's operating states.
• The opportunity targets suppliers capable of establishing or leveraging in-state service support and meeting three-year government/PSU supply experience.

Technical Specifications & Requirements

• Product category: Utility Vehicle (Q1); no detailed technical specs published in the BOQ.
• Approval requirement: Detailed Design Drawings to be submitted within 5 days of award; buyer to approve or issue modifications within 5 days; delivery schedule adjustable if drawings are delayed, with no liquidated damages for buyer delay.
• GST handling: Bidder responsible for GST assessment; reimbursement as per actuals or applicable rates, whichever lower, within quoted GST limits.
• Experience criteria: Bidder or OEM must have at least 3 years of regular manufacturing/supply to Central/State Govt/PSU with contract copies for each year. Primary product value rule applies in bunch bids.
• Authorization: OEM authorization/certificate required from Authorized Distributors with complete details.
• Turnover: Minimum average annual turnover over the last three years as specified in the bid document, with audited or CA-certified statements.
• Service capability: Functional in-state service centres for carry-in warranty; if not present, establish one within 30 days of award; payment release contingent on evidence of service centre readiness.

Terms, Conditions & Eligibility

• EMD: Not specified in the available data.
• Delivery terms: Delivery aligned to DDD approvals; period may be refixed if drawings approval is delayed, with no LD charged for buyer delay.
• Payment terms: GST terms clarified; actual GST relevance applied; standard procurement payment terms not detailed.
• Documents required: OEM authorization, proof of govt/PSU experience (three-year track), turnover certificates (audited statements/CA certificate), and evidence of service centre setup or plan within 30 days.
• Warranty/Support: In-state service centres required for carry-in warranty; on-site warranty cases to be addressed per policy.
• Compliance: Maintain alignment with buyer-approved drawings and modification lists; adhere to GST reimbursement rules as stated.
• Miscellaneous: The bidder must ensure supply is per approved drawings with modifications and maintain documentation for all approvals.