Western Coalfields Limited Parts Procurement for Ballarpur Area - ISI/OEM Quality & 60 Day Delivery 2026

Tender Overview

Western Coalfields Limited (Coal India Limited) invites bids for a broad range of mechanical and hydraulic spare parts, including guide shoe heads, hydraulic motor kits, solenoid cartridges and related fittings, listed under various part numbers (e.g., 005845, 270690, 275383). The estimated procurement value is ₹6,160,106.0, with an EMD of ₹515. The contract permits up to a 25% quantity fluctuation at contracted rates, and delivery must begin within the extended timeline framework. The project scope is centered on Ballarpur Area operations, with items spanning bolts, hoses, valves, pressure gauges, connectors, and pump assemblies. A 60-day delivery window from supply order is specified, and final inspection occurs at the consignee’s stores. Unique clauses emphasize fitment interchangeability, manufacturer marks, and ongoing technical support through warranty. This is a qualified maintenance and replacement parts tender for critical hydraulic systems.

Technical Specifications & Requirements

• Product categories: hydraulic and mechanical spare parts including valves, hoses, solenoids, motors, fittings, gauges, and pump assemblies.
• Key part numbers: 005845, 10026561005, 111351141, 14722, 14723, 270666, 270690, 270691, 270692, 270693, 270768, 272179, 272545, 272722, 274054, 275002, 275186, 275383, 278230, 278661, 525320831, 6040062013, 6090000243, 6090000273, 6090010003, 6096023503, 6096044003, 6097005034, 6640010403, 6641011004, 69630, 6980010001, 81938, 84980, 84990, 85535, 85587, H191514229, H201501029, H201501089, H201512449, H252200099, H252204199, H841508209, H841508229, H841512229, H841518229, H851506029, H851507029, H861304029, X432230311, X432241621, H222417047, H841518259, H6310003069AP.
• Estimated value & EMD: ₹6,160,106.0; EMD ₹515.
• Delivery: 60 days from date of supply order; option clause may extend per quantity fluctuation up to 30 days minimum.
• Guarantees & branding: Warranty of 12 months from date of use or 18 months from receipt/acceptance, whichever earlier; compulsory fitment guarantee certificate; manufacturer identification mark visible on each item.
• Support & inspection: Technical support during commissioning; final inspection at consignee stores; on-site support through warranty period.
• Compliance: Items must be interchangeable with original parts and fit on equipment without modification; OEM authorizations and technical certifications to be provided where applicable.

Terms, Conditions & Eligibility

• EMD: ₹515 (details as per bidder terms) and compliance with tender security requirements.
• Delivery: Within 60 days from PO date; option to extend given quantity changes with prescribed calculation: (additional quantity/original quantity) × original delivery period, minimum 30 days.
• Warranty: 12 months warranty from use or 18 months from receipt, replacement for defective or non-genuine items at no cost.
• Documentation: Power-of-attorney/authorization for OEM items, self-certification for fitment equivalency, legible manufacturer marks, and on-site technical support declarations.
• Quality & support: Technical support availability during commissioning; site visits to Ballarpur area for smooth operation.
• Inspection: Final inspection at consignee stores on receipt; non-conforming items replaced.
• Option clause: Purchaser may increase/decrease quantity by up to 25% at contracted rates during or after contract; delivery timeframe extended accordingly.