GEM

Indian Army Department Of Military Affairs Office Stationery Tender Shimla Himachal Pradesh 2025

Bid Publish Date

24-Nov-2025, 8:57 pm

Bid End Date

05-Dec-2025, 9:00 pm

Location

SHIMLA , HIMACHAL PRADESH

Progress

Issue24-Nov-2025, 8:57 pm
AwardPending
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Quantity

4824

Category

File cover

Bid Type

Two Packet Bid

Key Highlights

  • • Important: 25% quantity variation option during contract and extended delivery calculations
  • • Warranty: 2-year OEM warranty certificates required at delivery
  • • Inspection: Pre-dispatch or post-receipt inspection by nominated agency (BOO or seller)
  • • Past Experience: Flexible submission proofs (contracts, execution certificates, client notes)
  • • Note: EMD amount and payment terms not specified in available data; verify in ATC

Categories 23

BITUMINOUS MATERIAL DISTRIBUTOR FIBERS THREADS AND YARNS RULERS TALC COPIER PAPER BINDER CLIP BALL PEN PAPER MATERIALS ALPHABET STAMPS BACKHOE COMPUTER PAPER FILTER RETAINERS ELECTRON TUBE MARKING TOOLS CUTTER ENVELOPE CONTAINER PEN STRING INSTRUMENTS SCISSOR BOND DRAWING PAPER STAPLER PRINTING AND WRITING PAPER

Tender Overview

The Indian Army, Department Of Military Affairs, based in Shimla, Himachal Pradesh 171001, seeks a comprehensive Office Stationery and consumables package. The scope includes 91 line items across items such as paper, pens (blue, black, red), markers, binders, envelopes, chart papers, tapes, scissors, cutting tools, pencils, and related office supplies. The contract anticipates a delivery framework with a 2-year OEM warranty and an option to increase order quantity by up to 25% at contracted rates. Bidder must demonstrate past experience and provide standard compliance where applicable. The geographic focus is Shimla, with delivery to consignee locations under Government procurement norms.

Technical Specifications & Requirements

  • Product category: Office stationery and associated consumables (papers, pens, markers, envelopes, tapes, clips, binders, chart papers, sticky notes, staplers, staples, scissors, rulers, clamps, pins, erasers, inks, stamp pads, stamp-related items, and related office items).
  • Warranty: 2 years from final acceptance or after installation/commissioning, whichever occurs later; OEM warranty certificates required at delivery.
  • Inspection: Pre-dispatch inspection at seller premises or post-receipt inspection at consignee site as per ATC; nominated inspection agency may be BOO or seller.
  • Experience: Past project experience evidence acceptable in multiple formats (contract copies with invoices, execution certificates, client letters, or third-party notes).
  • Delivery: Clause allowing quantity variation up to 25% of bid quantity with extended delivery time calculations; minimum extension rules apply (minimum 30 days).
  • Documentation: Submit standard bid documents including GST, PAN, experience proofs, financial statements, EMD/Security as applicable, and OEM authorizations where required.

Terms, Conditions & Eligibility

  • EMD: Not specified in data; bidders should monitor ATC for exact amount and mode.
  • Delivery terms: Option clause permitting up to 25% quantity variance and related delivery schedule calculations.
  • Inspection: Pre-dispatch or post-receipt as described; acceptance based on inspection outcome.
  • Warranty: 2-year warranty from acceptance; OEM certificates to be provided at delivery.
  • Past experience: Acceptable proof includes contract copies, client execution certificates, or equivalent documents.
  • Payment terms: Not explicitly stated; bidders should verify in ATC and tender documents.
  • Additional clauses: Complies with general government procurement norms and safety/compliance requirements; no tender ID or dates included here.

Key Specifications

  • Product category: Office stationery and consumables (pens, papers, envelopes, charts, tapes, clips, binders, markers, staples, pins, erasers, etc.)

  • Quantity/volume details: Not disclosed in data; BOQ contains 91 items with N/A quantities

  • Warranty: 2 years from final acceptance or post-installation date

  • Inspection: Pre-dispatch at seller premises or post-receipt at consignee site per ATC

  • Past Experience: Acceptable proofs include contracts with invoices or client execution certificates

Terms & Conditions

  • Option clause allows up to 25% quantity increase/decrease at contracted rates

  • Warranty requirement mandates 2-year OEM warranty certificates at delivery

  • Inspection is conducted by a nominated agency (pre-dispatch or post-receipt)

  • Past experience proofs can be mixed formats (contracts, execution letters, third-party notes)

Important Clauses

Inspection

Nominated Inspection Agency may conduct pre-dispatch or post-receipt inspection; acceptance contingent on inspection results.

Delivery Schedule

Option clause permits quantity variations up to 25%; extended delivery time computed by formula with a minimum 30 days.

Warranty & Support

2-year warranty from acceptance; OEM certificates to be supplied; seller to rectify breakdown during warranty.

Bidder Eligibility

  • Demonstrated experience in supplying office stationery and consumables to government departments

  • Ability to meet OEM warranty requirements and provide relevant certificates

  • Financial stability demonstrated via annual turnover and financial documents

Past Similar Tenders (Historical Results)

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Bill of Quantities (BOQ) 91 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 File cover File cover 270 nos mathew@2018 30
2 Paper FS Paper FS 60 nos mathew@2018 30
3 Ball Pen Red Ball Pen Red 50 nos mathew@2018 30
4 Ball Pen Blue Ball Pen Blue 80 nos mathew@2018 30
5 Ball pen Black Ball pen Black 50 nos mathew@2018 30
6 Binder clip large Binder clip large 2 pkt mathew@2018 30
7 Binder clip medium Binder clip medium 25 pkt mathew@2018 30
8 Board marker temporary Board marker temporary 50 nos mathew@2018 30
9 Bond Paper Bond Paper 5 ream mathew@2018 30
10 Gel Pen Balck and Blue Gel Pen Balck and Blue 50 nos mathew@2018 30
11 Gel Pen Black Blue green and red Gel Pen Black Blue green and red 40 nos mathew@2018 30
12 File binder File binder 30 nos mathew@2018 30
13 Brown envelope Brown envelope 30 pkt mathew@2018 30
14 Brown chart paper Brown chart paper 120 nos mathew@2018 30
15 Brown tape one inch Brown tape one inch 50 nos mathew@2018 30
16 Brown tape two inch Brown tape two inch 50 nos mathew@2018 30
17 Calculator Calculator 2 nos mathew@2018 30
18 Carbon paper Carbon paper 12 pkt mathew@2018 30
19 CD Marker pen black CD Marker pen black 30 nos mathew@2018 30
20 CD Marker pen blue CD Marker pen blue 10 nos mathew@2018 30
21 CD mailer CD mailer 30 nos mathew@2018 30
22 Cello tape half inch Cello tape half inch 50 nos mathew@2018 30
23 Cello tape one inch Cello tape one inch 30 nos mathew@2018 30
24 Cello tape two inch Cello tape two inch 30 nos mathew@2018 30
25 Cello tape colour one inch Cello tape colour one inch 40 nos mathew@2018 30
26 Cello tape colour half inch Cello tape colour half inch 50 pad mathew@2018 30
27 Chart paper pink Chart paper pink 80 nos mathew@2018 30
28 Chart paper yellow Chart paper yellow 60 nos mathew@2018 30
29 Chart paper blue Chart paper blue 60 nos mathew@2018 30
30 Clip board Clip board 9 nos mathew@2018 30
31 Computer paper with carbon 5 x 6 Computer paper with carbon 5 x 6 12 pkt mathew@2018 30
32 Executive dak folder small Executive dak folder small 6 nos mathew@2018 30
33 Drawing pin Drawing pin 40 pkt mathew@2018 30
34 Damper spans round Damper spans round 15 nos mathew@2018 30
35 Envelop white 9 x4 Envelop white 9 x4 290 nos mathew@2018 30
36 Envelop A4 size Envelop A4 size 230 nos mathew@2018 30
37 Envelop A4 size laminated Envelop A4 size laminated 230 nos mathew@2018 30
38 Envelop FS size cloth Envelop FS size cloth 230 nos mathew@2018 30
39 Envelop FS size laminated Envelop FS size laminated 230 nos mathew@2018 30
40 Envelop size 9 x 4 laminated Envelop size 9 x 4 laminated 240 nos mathew@2018 30
41 DO Envelop DO Envelop 60 nos mathew@2018 30
42 Eraser Eraser 55 nos mathew@2018 30
43 Executive note pad Executive note pad 10 nos mathew@2018 30
44 Fevigum 50 ml Fevigum 50 ml 40 nos mathew@2018 30
45 Flag Flag 40 pkt mathew@2018 30
46 Gel Pen Red Gel Pen Red 10 nos mathew@2018 30
47 Gel Pen Black Gel Pen Black 10 nos mathew@2018 30
48 Gel pen blue Gel pen blue 20 nos mathew@2018 30
49 Gel Pen green Gel Pen green 3 nos mathew@2018 30
50 Glue stick Glue stick 58 nos mathew@2018 30
51 Highlighter Highlighter 30 nos mathew@2018 30
52 Gum Bottle 750 ml Gum Bottle 750 ml 14 nos mathew@2018 30
53 Ink Pad Ink Pad 20 bottle mathew@2018 30
54 Laminated sheet A4 Laminated sheet A4 2 nos mathew@2018 30
55 Paper A4 size Paper A4 size 100 nos mathew@2018 30
56 Paper cutter Paper cutter 10 nos mathew@2018 30
57 Paper Pin Paper Pin 40 pkt mathew@2018 30
58 Paper Pin t type Paper Pin t type 50 pkt mathew@2018 30
59 Pen stand executive type Pen stand executive type 2 nos mathew@2018 30
60 Pencil Pencil 40 pkt mathew@2018 30
61 Permanent marker Permanent marker 40 nos mathew@2018 30
62 Pin container Pin container 10 nos mathew@2018 30
63 Poker Poker 10 nos mathew@2018 30
64 Riffle blue Riffle blue 140 nos mathew@2018 30
65 Register 4 Coir Register 4 Coir 165 nos mathew@2018 30
66 Register 2 coir Register 2 coir 75 nos mathew@2018 30
67 Register 3 coir Register 3 coir 75 nos mathew@2018 30
68 Register 6 Coir Register 6 Coir 75 nos mathew@2018 30
69 Register 8 Coir Register 8 Coir 24 nos mathew@2018 30
70 Scale Steel Scale Steel 12 nos mathew@2018 30
71 Scissor Scissor 8 nos mathew@2018 30
72 Sharpner Sharpner 40 nos mathew@2018 30
73 Sketch pen colour Sketch pen colour 20 nos mathew@2018 30
74 Stamp Pad Stamp Pad 7 nos mathew@2018 30
75 Stapler large Stapler large 5 nos mathew@2018 30
76 Stapler pin large Stapler pin large 50 nos mathew@2018 30
77 Stapler pin small Stapler pin small 54 nos mathew@2018 30
78 Stapler small Stapler small 10 nos mathew@2018 30
79 Stick Note pad yellow 3 x 3 Stick Note pad yellow 3 x 3 10 pkt mathew@2018 30
80 Stick note pad yellow small Stick note pad yellow small 10 pkt mathew@2018 30
81 Stick note pad 5 x 7 Stick note pad 5 x 7 14 pkt mathew@2018 30
82 Tag Large Tag Large 50 bundle mathew@2018 30
83 Tag small Tag small 45 bundle mathew@2018 30
84 Talc sheet Talc sheet 100 mtr mathew@2018 30
85 Thumb Pin Thumb Pin 50 pkt mathew@2018 30
86 Drawing Pin Drawing Pin 40 pkt mathew@2018 30
87 U Clip colour U Clip colour 50 pkt mathew@2018 30
88 U Clip steel U Clip steel 30 pkt mathew@2018 30
89 Photo glossary paper Photo glossary paper 6 pkt mathew@2018 30
90 Tracing paper Tracing paper 3 pkt mathew@2018 30
91 Ink Colour Ink Colour 4 bottle mathew@2018 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates from prior contracts or client confirmations

4

Financial statements (audited if available)

5

EMD/Security deposit documentation (as applicable in ATC)

6

Technical bid documents and compliance statements

7

OEM authorization letters (where required by product category)

Frequently Asked Questions

Key insights about HIMACHAL PRADESH tender market

How to bid for the office stationery tender in Shimla Himachal Pradesh 2025?

Bidders must prepare GST, PAN, experience proofs, financial statements, EMD, and technical compliance documents; ensure OEM authorizations where required; submit within ATC-specified formats and address eligibility criteria for government procurement in Shimla.

What documents are required for the Indian Army stationery procurement bid 2025 in Shimla?

Required documents include GST registration, PAN, agency experience certificates, financial statements, EMD/Security deposit, technical bid and OEM authorizations; ensure post-acceptance warranty certificates from the OEM and compliance with inspection terms.

What are the delivery and quantity variation terms for this tender in Shimla?

The contract allows up to 25% quantity variation at contracted rates; delivery period extensions follow a defined formula with a minimum of 30 days; extensions may occur during currency of contract as per option clause.

What warranty is required for supplied stationery under the Indian Army tender in Shimla?

A 2-year warranty from final acceptance or after installation; OEM warranty certificates must be provided at delivery; seller must rectify any breakdown within the warranty period.

What inspection process applies to the Shimla stationery procurement bid 2025?

Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site, performed by a nominated inspection agency (BOO or Seller) per ATC; acceptance hinges on inspection results.

How to prove past experience for this government stationery tender in Shimla?

Provide contract copies with invoices and bidder self-certification, execution certificates from clients with contract value, or third-party inspection notes supporting project completion.

What are the key eligibility criteria for the Shimla office supplies tender 2025?

Evidence of prior government or large-scale supply experience, compliance with OEM warranty, ability to provide GST and financial documents, and demonstration of technical capability to supply a broad set of stationery items.