Indian Army Department Of Military Affairs Office Stationery Tender Shimla Himachal Pradesh 2025
Bid Publish Date
24-Nov-2025, 8:57 pm
Bid End Date
05-Dec-2025, 9:00 pm
Location
Progress
RAQuantity
4824
Category
File cover
Bid Type
Two Packet Bid
Key Highlights
- • Important: 25% quantity variation option during contract and extended delivery calculations
- • Warranty: 2-year OEM warranty certificates required at delivery
- • Inspection: Pre-dispatch or post-receipt inspection by nominated agency (BOO or seller)
- • Past Experience: Flexible submission proofs (contracts, execution certificates, client notes)
- • Note: EMD amount and payment terms not specified in available data; verify in ATC
Categories
23
Tender Overview
The Indian Army, Department Of Military Affairs, based in Shimla, Himachal Pradesh 171001, seeks a comprehensive Office Stationery and consumables package. The scope includes 91 line items across items such as paper, pens (blue, black, red), markers, binders, envelopes, chart papers, tapes, scissors, cutting tools, pencils, and related office supplies. The contract anticipates a delivery framework with a 2-year OEM warranty and an option to increase order quantity by up to 25% at contracted rates. Bidder must demonstrate past experience and provide standard compliance where applicable. The geographic focus is Shimla, with delivery to consignee locations under Government procurement norms.
Technical Specifications & Requirements
- Product category: Office stationery and associated consumables (papers, pens, markers, envelopes, tapes, clips, binders, chart papers, sticky notes, staplers, staples, scissors, rulers, clamps, pins, erasers, inks, stamp pads, stamp-related items, and related office items).
- Warranty: 2 years from final acceptance or after installation/commissioning, whichever occurs later; OEM warranty certificates required at delivery.
- Inspection: Pre-dispatch inspection at seller premises or post-receipt inspection at consignee site as per ATC; nominated inspection agency may be BOO or seller.
- Experience: Past project experience evidence acceptable in multiple formats (contract copies with invoices, execution certificates, client letters, or third-party notes).
- Delivery: Clause allowing quantity variation up to 25% of bid quantity with extended delivery time calculations; minimum extension rules apply (minimum 30 days).
- Documentation: Submit standard bid documents including GST, PAN, experience proofs, financial statements, EMD/Security as applicable, and OEM authorizations where required.
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders should monitor ATC for exact amount and mode.
- Delivery terms: Option clause permitting up to 25% quantity variance and related delivery schedule calculations.
- Inspection: Pre-dispatch or post-receipt as described; acceptance based on inspection outcome.
- Warranty: 2-year warranty from acceptance; OEM certificates to be provided at delivery.
- Past experience: Acceptable proof includes contract copies, client execution certificates, or equivalent documents.
- Payment terms: Not explicitly stated; bidders should verify in ATC and tender documents.
- Additional clauses: Complies with general government procurement norms and safety/compliance requirements; no tender ID or dates included here.
Key Specifications
-
Product category: Office stationery and consumables (pens, papers, envelopes, charts, tapes, clips, binders, markers, staples, pins, erasers, etc.)
-
Quantity/volume details: Not disclosed in data; BOQ contains 91 items with N/A quantities
-
Warranty: 2 years from final acceptance or post-installation date
-
Inspection: Pre-dispatch at seller premises or post-receipt at consignee site per ATC
-
Past Experience: Acceptable proofs include contracts with invoices or client execution certificates
Terms & Conditions
-
Option clause allows up to 25% quantity increase/decrease at contracted rates
-
Warranty requirement mandates 2-year OEM warranty certificates at delivery
-
Inspection is conducted by a nominated agency (pre-dispatch or post-receipt)
-
Past experience proofs can be mixed formats (contracts, execution letters, third-party notes)
Important Clauses
Inspection
Nominated Inspection Agency may conduct pre-dispatch or post-receipt inspection; acceptance contingent on inspection results.
Delivery Schedule
Option clause permits quantity variations up to 25%; extended delivery time computed by formula with a minimum 30 days.
Warranty & Support
2-year warranty from acceptance; OEM certificates to be supplied; seller to rectify breakdown during warranty.
Bidder Eligibility
-
Demonstrated experience in supplying office stationery and consumables to government departments
-
Ability to meet OEM warranty requirements and provide relevant certificates
-
Financial stability demonstrated via annual turnover and financial documents
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
File cover , Paper FS , Ball Pen Red , Ball Pen Blue , Ball pen Black , Binder clip large , Binder clip medium , Board marker temporary , Bond Paper , Gel Pen Balck and Blue , Gel Pen Black Blue green and red , File binder , Brown envelope , Brown chart paper , Brown tape one inch , Brown tape two inch , Calculator , Carbon paper , CD Marker pen black , CD Marker pen blue , CD mailer , Cello tape half inch , Cello tape one inch , Cello tape two inch , Cello tape colour one inch , Cello tape colour half inch , Chart paper pink , Chart paper yellow , Chart paper blue , Clip board , Computer paper with carbon 5 x 6 , Executive dak folder small , Drawing pin , Damper spans round , Envelop white 9 x4 , Envelop A4 size , Envelop A4 size laminated , Envelop FS size cloth , Envelop FS size laminated , Envelop size 9 x 4 laminated , DO Envelop , Eraser , Executive note pad , Fevigum 50 ml , Flag , Gel Pen Red , Gel Pen Black , Gel pen blue , Gel Pen green , Glue stick , Highlighter , Gum Bottle 750 ml , Ink Pad , Laminated sheet A4 , Paper A4 size , Paper cutter , Paper Pin , Paper Pin t type , Pen stand executive type , Pencil , Permanent marker , Pin container , Poker , Riffle blue , Register 4 Coir , Register 2 coir , Register 3 coir , Register 6 Coir , Register 8 Coir , Scale Steel , Scissor , Sharpner , Sketch pen colour , Stamp Pad , Stapler large , Stapler pin large , Stapler pin small , Stapler small , Stick Note pad yellow 3 x 3 , Stick note pad yellow small , Stick note pad 5 x 7 , Tag Large , Tag small , Talc sheet , Thumb Pin , Drawing Pin , U Clip colour , U Clip steel , Photo glossary paper , Tracing paper , Ink Colour
Authority Records
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Documents 4
GeM-Bidding-8457515.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
91 Items Sign in to view GEM price trends Sign in for GEM prices
File cover
File cover
Paper FS
Paper FS
Ball Pen Red
Ball Pen Red
Ball Pen Blue
Ball Pen Blue
Ball pen Black
Ball pen Black
Binder clip large
Binder clip large
Binder clip medium
Binder clip medium
Board marker temporary
Board marker temporary
Bond Paper
Bond Paper
Gel Pen Balck and Blue
Gel Pen Balck and Blue
Gel Pen Black Blue green and red
Gel Pen Black Blue green and red
File binder
File binder
Brown envelope
Brown envelope
Brown chart paper
Brown chart paper
Brown tape one inch
Brown tape one inch
Brown tape two inch
Brown tape two inch
Calculator
Calculator
Carbon paper
Carbon paper
CD Marker pen black
CD Marker pen black
CD Marker pen blue
CD Marker pen blue
CD mailer
CD mailer
Cello tape half inch
Cello tape half inch
Cello tape one inch
Cello tape one inch
Cello tape two inch
Cello tape two inch
Cello tape colour one inch
Cello tape colour one inch
Cello tape colour half inch
Cello tape colour half inch
Chart paper pink
Chart paper pink
Chart paper yellow
Chart paper yellow
Chart paper blue
Chart paper blue
Clip board
Clip board
Computer paper with carbon 5 x 6
Computer paper with carbon 5 x 6
Executive dak folder small
Executive dak folder small
Drawing pin
Drawing pin
Damper spans round
Damper spans round
Envelop white 9 x4
Envelop white 9 x4
Envelop A4 size
Envelop A4 size
Envelop A4 size laminated
Envelop A4 size laminated
Envelop FS size cloth
Envelop FS size cloth
Envelop FS size laminated
Envelop FS size laminated
Envelop size 9 x 4 laminated
Envelop size 9 x 4 laminated
DO Envelop
DO Envelop
Eraser
Eraser
Executive note pad
Executive note pad
Fevigum 50 ml
Fevigum 50 ml
Flag
Flag
Gel Pen Red
Gel Pen Red
Gel Pen Black
Gel Pen Black
Gel pen blue
Gel pen blue
Gel Pen green
Gel Pen green
Glue stick
Glue stick
Highlighter
Highlighter
Gum Bottle 750 ml
Gum Bottle 750 ml
Ink Pad
Ink Pad
Laminated sheet A4
Laminated sheet A4
Paper A4 size
Paper A4 size
Paper cutter
Paper cutter
Paper Pin
Paper Pin
Paper Pin t type
Paper Pin t type
Pen stand executive type
Pen stand executive type
Pencil
Pencil
Permanent marker
Permanent marker
Pin container
Pin container
Poker
Poker
Riffle blue
Riffle blue
Register 4 Coir
Register 4 Coir
Register 2 coir
Register 2 coir
Register 3 coir
Register 3 coir
Register 6 Coir
Register 6 Coir
Register 8 Coir
Register 8 Coir
Scale Steel
Scale Steel
Scissor
Scissor
Sharpner
Sharpner
Sketch pen colour
Sketch pen colour
Stamp Pad
Stamp Pad
Stapler large
Stapler large
Stapler pin large
Stapler pin large
Stapler pin small
Stapler pin small
Stapler small
Stapler small
Stick Note pad yellow 3 x 3
Stick Note pad yellow 3 x 3
Stick note pad yellow small
Stick note pad yellow small
Stick note pad 5 x 7
Stick note pad 5 x 7
Tag Large
Tag Large
Tag small
Tag small
Talc sheet
Talc sheet
Thumb Pin
Thumb Pin
Drawing Pin
Drawing Pin
U Clip colour
U Clip colour
U Clip steel
U Clip steel
Photo glossary paper
Photo glossary paper
Tracing paper
Tracing paper
Ink Colour
Ink Colour
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | File cover | File cover | 270 | nos | mathew@2018 | 30 | |
| 2 | Paper FS | Paper FS | 60 | nos | mathew@2018 | 30 | |
| 3 | Ball Pen Red | Ball Pen Red | 50 | nos | mathew@2018 | 30 | |
| 4 | Ball Pen Blue | Ball Pen Blue | 80 | nos | mathew@2018 | 30 | |
| 5 | Ball pen Black | Ball pen Black | 50 | nos | mathew@2018 | 30 | |
| 6 | Binder clip large | Binder clip large | 2 | pkt | mathew@2018 | 30 | |
| 7 | Binder clip medium | Binder clip medium | 25 | pkt | mathew@2018 | 30 | |
| 8 | Board marker temporary | Board marker temporary | 50 | nos | mathew@2018 | 30 | |
| 9 | Bond Paper | Bond Paper | 5 | ream | mathew@2018 | 30 | |
| 10 | Gel Pen Balck and Blue | Gel Pen Balck and Blue | 50 | nos | mathew@2018 | 30 | |
| 11 | Gel Pen Black Blue green and red | Gel Pen Black Blue green and red | 40 | nos | mathew@2018 | 30 | |
| 12 | File binder | File binder | 30 | nos | mathew@2018 | 30 | |
| 13 | Brown envelope | Brown envelope | 30 | pkt | mathew@2018 | 30 | |
| 14 | Brown chart paper | Brown chart paper | 120 | nos | mathew@2018 | 30 | |
| 15 | Brown tape one inch | Brown tape one inch | 50 | nos | mathew@2018 | 30 | |
| 16 | Brown tape two inch | Brown tape two inch | 50 | nos | mathew@2018 | 30 | |
| 17 | Calculator | Calculator | 2 | nos | mathew@2018 | 30 | |
| 18 | Carbon paper | Carbon paper | 12 | pkt | mathew@2018 | 30 | |
| 19 | CD Marker pen black | CD Marker pen black | 30 | nos | mathew@2018 | 30 | |
| 20 | CD Marker pen blue | CD Marker pen blue | 10 | nos | mathew@2018 | 30 | |
| 21 | CD mailer | CD mailer | 30 | nos | mathew@2018 | 30 | |
| 22 | Cello tape half inch | Cello tape half inch | 50 | nos | mathew@2018 | 30 | |
| 23 | Cello tape one inch | Cello tape one inch | 30 | nos | mathew@2018 | 30 | |
| 24 | Cello tape two inch | Cello tape two inch | 30 | nos | mathew@2018 | 30 | |
| 25 | Cello tape colour one inch | Cello tape colour one inch | 40 | nos | mathew@2018 | 30 | |
| 26 | Cello tape colour half inch | Cello tape colour half inch | 50 | pad | mathew@2018 | 30 | |
| 27 | Chart paper pink | Chart paper pink | 80 | nos | mathew@2018 | 30 | |
| 28 | Chart paper yellow | Chart paper yellow | 60 | nos | mathew@2018 | 30 | |
| 29 | Chart paper blue | Chart paper blue | 60 | nos | mathew@2018 | 30 | |
| 30 | Clip board | Clip board | 9 | nos | mathew@2018 | 30 | |
| 31 | Computer paper with carbon 5 x 6 | Computer paper with carbon 5 x 6 | 12 | pkt | mathew@2018 | 30 | |
| 32 | Executive dak folder small | Executive dak folder small | 6 | nos | mathew@2018 | 30 | |
| 33 | Drawing pin | Drawing pin | 40 | pkt | mathew@2018 | 30 | |
| 34 | Damper spans round | Damper spans round | 15 | nos | mathew@2018 | 30 | |
| 35 | Envelop white 9 x4 | Envelop white 9 x4 | 290 | nos | mathew@2018 | 30 | |
| 36 | Envelop A4 size | Envelop A4 size | 230 | nos | mathew@2018 | 30 | |
| 37 | Envelop A4 size laminated | Envelop A4 size laminated | 230 | nos | mathew@2018 | 30 | |
| 38 | Envelop FS size cloth | Envelop FS size cloth | 230 | nos | mathew@2018 | 30 | |
| 39 | Envelop FS size laminated | Envelop FS size laminated | 230 | nos | mathew@2018 | 30 | |
| 40 | Envelop size 9 x 4 laminated | Envelop size 9 x 4 laminated | 240 | nos | mathew@2018 | 30 | |
| 41 | DO Envelop | DO Envelop | 60 | nos | mathew@2018 | 30 | |
| 42 | Eraser | Eraser | 55 | nos | mathew@2018 | 30 | |
| 43 | Executive note pad | Executive note pad | 10 | nos | mathew@2018 | 30 | |
| 44 | Fevigum 50 ml | Fevigum 50 ml | 40 | nos | mathew@2018 | 30 | |
| 45 | Flag | Flag | 40 | pkt | mathew@2018 | 30 | |
| 46 | Gel Pen Red | Gel Pen Red | 10 | nos | mathew@2018 | 30 | |
| 47 | Gel Pen Black | Gel Pen Black | 10 | nos | mathew@2018 | 30 | |
| 48 | Gel pen blue | Gel pen blue | 20 | nos | mathew@2018 | 30 | |
| 49 | Gel Pen green | Gel Pen green | 3 | nos | mathew@2018 | 30 | |
| 50 | Glue stick | Glue stick | 58 | nos | mathew@2018 | 30 | |
| 51 | Highlighter | Highlighter | 30 | nos | mathew@2018 | 30 | |
| 52 | Gum Bottle 750 ml | Gum Bottle 750 ml | 14 | nos | mathew@2018 | 30 | |
| 53 | Ink Pad | Ink Pad | 20 | bottle | mathew@2018 | 30 | |
| 54 | Laminated sheet A4 | Laminated sheet A4 | 2 | nos | mathew@2018 | 30 | |
| 55 | Paper A4 size | Paper A4 size | 100 | nos | mathew@2018 | 30 | |
| 56 | Paper cutter | Paper cutter | 10 | nos | mathew@2018 | 30 | |
| 57 | Paper Pin | Paper Pin | 40 | pkt | mathew@2018 | 30 | |
| 58 | Paper Pin t type | Paper Pin t type | 50 | pkt | mathew@2018 | 30 | |
| 59 | Pen stand executive type | Pen stand executive type | 2 | nos | mathew@2018 | 30 | |
| 60 | Pencil | Pencil | 40 | pkt | mathew@2018 | 30 | |
| 61 | Permanent marker | Permanent marker | 40 | nos | mathew@2018 | 30 | |
| 62 | Pin container | Pin container | 10 | nos | mathew@2018 | 30 | |
| 63 | Poker | Poker | 10 | nos | mathew@2018 | 30 | |
| 64 | Riffle blue | Riffle blue | 140 | nos | mathew@2018 | 30 | |
| 65 | Register 4 Coir | Register 4 Coir | 165 | nos | mathew@2018 | 30 | |
| 66 | Register 2 coir | Register 2 coir | 75 | nos | mathew@2018 | 30 | |
| 67 | Register 3 coir | Register 3 coir | 75 | nos | mathew@2018 | 30 | |
| 68 | Register 6 Coir | Register 6 Coir | 75 | nos | mathew@2018 | 30 | |
| 69 | Register 8 Coir | Register 8 Coir | 24 | nos | mathew@2018 | 30 | |
| 70 | Scale Steel | Scale Steel | 12 | nos | mathew@2018 | 30 | |
| 71 | Scissor | Scissor | 8 | nos | mathew@2018 | 30 | |
| 72 | Sharpner | Sharpner | 40 | nos | mathew@2018 | 30 | |
| 73 | Sketch pen colour | Sketch pen colour | 20 | nos | mathew@2018 | 30 | |
| 74 | Stamp Pad | Stamp Pad | 7 | nos | mathew@2018 | 30 | |
| 75 | Stapler large | Stapler large | 5 | nos | mathew@2018 | 30 | |
| 76 | Stapler pin large | Stapler pin large | 50 | nos | mathew@2018 | 30 | |
| 77 | Stapler pin small | Stapler pin small | 54 | nos | mathew@2018 | 30 | |
| 78 | Stapler small | Stapler small | 10 | nos | mathew@2018 | 30 | |
| 79 | Stick Note pad yellow 3 x 3 | Stick Note pad yellow 3 x 3 | 10 | pkt | mathew@2018 | 30 | |
| 80 | Stick note pad yellow small | Stick note pad yellow small | 10 | pkt | mathew@2018 | 30 | |
| 81 | Stick note pad 5 x 7 | Stick note pad 5 x 7 | 14 | pkt | mathew@2018 | 30 | |
| 82 | Tag Large | Tag Large | 50 | bundle | mathew@2018 | 30 | |
| 83 | Tag small | Tag small | 45 | bundle | mathew@2018 | 30 | |
| 84 | Talc sheet | Talc sheet | 100 | mtr | mathew@2018 | 30 | |
| 85 | Thumb Pin | Thumb Pin | 50 | pkt | mathew@2018 | 30 | |
| 86 | Drawing Pin | Drawing Pin | 40 | pkt | mathew@2018 | 30 | |
| 87 | U Clip colour | U Clip colour | 50 | pkt | mathew@2018 | 30 | |
| 88 | U Clip steel | U Clip steel | 30 | pkt | mathew@2018 | 30 | |
| 89 | Photo glossary paper | Photo glossary paper | 6 | pkt | mathew@2018 | 30 | |
| 90 | Tracing paper | Tracing paper | 3 | pkt | mathew@2018 | 30 | |
| 91 | Ink Colour | Ink Colour | 4 | bottle | mathew@2018 | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates from prior contracts or client confirmations
Financial statements (audited if available)
EMD/Security deposit documentation (as applicable in ATC)
Technical bid documents and compliance statements
OEM authorization letters (where required by product category)
Reverse Auction Schedule
Start
22-Dec-2025, 7:00 pm
End
23-Dec-2025, 7:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CHANSON MART PRIVATE LIMITED Under PMA | - | 05-12-2025 20:45:30 | |
| 2 | HILLS STATIONERS & PRINTERS Under PMA | - | 05-12-2025 16:10:04 | |
| 3 | LEELA ENTERPRISES Under PMA | - | 05-12-2025 11:01:37 | |
| 4 | Neelam Enterprises Under PMA | - | 05-12-2025 13:54:04 | |
| 5 | SHARANG ENTERPRISES Under PMA | - | 05-12-2025 20:57:26 | |
| 6 | Shimla Enterprises Under PMA | - | 30-11-2025 18:04:09 | |
| 7 | SONA ENTERPRISES Under PMA | - | 01-12-2025 12:43:10 | |
| 8 | Tri Angle Enterprise Under PMA | - | 05-12-2025 18:32:06 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | SONA ENTERPRISES Under PMA Winner | ₹2,48,701 | Item Categories : File cover,Paper FS,Ball Pen Red,Ball Pen Blue,Ball pen Black,Binder clip large,Binder clip medium, |
| L2 | Shimla Enterprises Under PMA | ₹2,50,000 | Item Categories : File cover,Paper FS,Ball Pen Red,Ball Pen Blue,Ball pen Black,Binder clip large,Binder clip medium, |
🎉 L1 Winner
SONA ENTERPRISES Under PMA
Final Price: ₹2,48,701
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the office stationery tender in Shimla Himachal Pradesh 2025?
Bidders must prepare GST, PAN, experience proofs, financial statements, EMD, and technical compliance documents; ensure OEM authorizations where required; submit within ATC-specified formats and address eligibility criteria for government procurement in Shimla.
What documents are required for the Indian Army stationery procurement bid 2025 in Shimla?
Required documents include GST registration, PAN, agency experience certificates, financial statements, EMD/Security deposit, technical bid and OEM authorizations; ensure post-acceptance warranty certificates from the OEM and compliance with inspection terms.
What are the delivery and quantity variation terms for this tender in Shimla?
The contract allows up to 25% quantity variation at contracted rates; delivery period extensions follow a defined formula with a minimum of 30 days; extensions may occur during currency of contract as per option clause.
What warranty is required for supplied stationery under the Indian Army tender in Shimla?
A 2-year warranty from final acceptance or after installation; OEM warranty certificates must be provided at delivery; seller must rectify any breakdown within the warranty period.
What inspection process applies to the Shimla stationery procurement bid 2025?
Inspection may be pre-dispatch at seller premises or post-receipt at the consignee site, performed by a nominated inspection agency (BOO or Seller) per ATC; acceptance hinges on inspection results.
How to prove past experience for this government stationery tender in Shimla?
Provide contract copies with invoices and bidder self-certification, execution certificates from clients with contract value, or third-party inspection notes supporting project completion.
What are the key eligibility criteria for the Shimla office supplies tender 2025?
Evidence of prior government or large-scale supply experience, compliance with OEM warranty, ability to provide GST and financial documents, and demonstration of technical capability to supply a broad set of stationery items.
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Documents 4
GeM-Bidding-8457515.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS