GEM

Chittaranjan Locomotive Works Upkeep & Maintenance Tender Bardhaman West Bengal 2025 - IS/ Specifications Not Specified

Bid Publish Date

29-Nov-2025, 2:36 pm

Bid End Date

20-Dec-2025, 3:00 pm

EMD

₹3,60,200

Value

₹4,20,42,296

Location

BARDHAMAN , WEST BENGAL

Progress

Issue29-Nov-2025, 2:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Organization: Chittaranjan Locomotive Works (CLW), Indian Railways, Bardhaman, West Bengal
  • • Procurement: Upkeep and maintenance of office complex including toilets, floors, roofs, and open areas for 2 years
  • • Estimated contract value: ₹42,042,294.22; EMD: ₹360,200
  • • Labour-based scope with explicit daily activities and area coverage across GM, EDP, Stores, PCE, and Telephone Exchange
  • • Agreement can be adjusted by up to 25% in quantity or duration at contract issue or during execution
  • • Excess settlement allows extra charges up to a specified percentage with required supporting documents
  • • No explicit technical standards published in available data; focus on service delivery and housekeeping scope
  • • Location-specific tender: Bardhaman, West Bengal; campus-wide cleaning and vegetation control

Categories 3

SANITARY WARE SERVICES WATER LEVEL RECORDER

Tender Overview

Chittaranjan Locomotive Works invites bids for the upkeep and maintenance of office complexes including toilets, floors, roofs, and open areas for 2 years at CLW/Chittaranjan, Bardhaman, West Bengal. Estimated value: ₹42,042,294.22. EMD: ₹360,200. Scope covers daily two-times sweeping, waste collection and segregation, vegetation control, and cleaning of common areas across GM, EDP, PCE offices, and Telephone Exchange premises. The contract duration and quantity may be adjusted within 25% at issue or post-issue per the clause. Unique elements include a detailed schedule of rate and labor deployment across multiple blocks and zones within the CLW campus.

Technical Specifications & Requirements

  • Description: Upkeep and maintenance services for two years at CLW, Chittaranjan.
  • Labour scope (NS-1): Daily sweeping of open concrete areas, garbage disposal within 3 km, segregation of paper/organic waste, vegetation removal in east-west blocks, garden and fountain areas, and sweeping/cleaning around main road and office lawns.
  • Areas: GM office, EDP office, Stores, PCE office, Telephone Exchange and premises; in-building common areas (staircase, lobby, conference hall, dining hall, corridors).
  • Visibility: No explicit technical performance metrics or ISI/ISO certifications published in tender data.

Terms, Conditions & Eligibility

  • EMD: ₹360,200 (refundable) with bid submission.
  • Schedule flexibility: Option Clause permits quantity/duration adjustment up to 25%.
  • Excess settlement: Additional charges permitted up to a defined percentage, with mandatory documentation.
  • Scope of Work: Two-year labour-based service with routine cleansing and waste management across CLW office premises.
  • Submission: Adhere to terms and submit labour deployment and rate annexures as part of bid package.

Key Specifications

  • Scope: Upkeep and maintenance of office complex including toilets, floors, roofs, and open area for 2 years

  • Labor rate annexure and daily deployment details

  • Geographic coverage: GM office, EDP office, Stores, PCE office, Telephone Exchange premises

  • Disposal radius: up to 3 km from office complex boundary for waste

  • Vegetation management in garden, fountain, and surrounding areas

  • No explicit ISI/ISO standard or specific cleaning technology mentioned

Terms & Conditions

  • EMD: ₹360,200 required for bid security

  • Contract flexibility: 25% adjustment on quantity or duration

  • Excess settlement: Additional charges allowed with documentation

  • Labour-based service: Sweeping, cleaning, and waste management across CLW premises

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard Railways terms and submit invoices per completed labour days with supporting documents

Delivery Schedule

Two-year labour deployment schedule across multiple offices; no fixed milestone data provided in data

Penalties/Liquidated Damages

Not specified in available data; refer to standard CLW/Railways penalties in contract order

Bidder Eligibility

  • Prior experience in cleaning/maintenance contracts for large campus facilities

  • Financial stability evidenced by turnover or financial statements

  • Compliance with GST, PAN, and labor regulations; ability to deploy required workforce

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar housekeeping/maintenance contracts

4

Financial statements or turnover proof for the last 3 years

5

EMD payment receipt or bank guarantee as per tender rules

6

Technical bid documents and BOQ annexures (if applicable)

7

OEM authorizations or manpower deployment plan (if required)

Frequently Asked Questions

Key insights about WEST BENGAL tender market

How to bid for the Bardhaman housekeeping tender in West Bengal 2025?

Bidders must submit GST, PAN, experience certificates, financial documents, and EMD ₹360,200. Include technical bid and rate schedules for the two-year labour deployment. Ensure compliance with CLW terms and provide waste disposal plans within 3 km of the office complex.

What documents are required for CLW office upkeep bid 2025?

Required documents include GST registration, PAN, experience certificates of similar work, latest financial statements, EMD receipt or guarantee, and technical bid annexures. OEM authorizations or manpower deployment plans may be needed to demonstrate capability to provide labour services.

What are the delivery expectations for CLW Bardhaman maintenance contract?

The contract covers a 2-year labour deployment across multiple CLW offices. While specific milestones are not listed, bidders must prepare a deployment schedule and ensure daily two-times sweeping and area cleaning across GM, EDP, Store, PCE, and Telephone Exchange premises.

What is the EMD amount for the CLW housekeeping tender 2025?

The bid security or EMD is ₹360,200. It should be submitted as a bank guarantee or online payment as per CLW tender guidelines, ensuring eligibility to submit the technical bid and participate in evaluation.

What are the key scope items for CLW maintenance tender in Bardhaman?

Scope includes sweeping of open concrete areas, waste collection and segregation to designated places, vegetation removal, cleaning between blocks, and maintenance of common areas (stairs, lobby, dining rooms) inside CLW office complex premises for two years.

Which areas are targeted under the CLW maintenance contract in Bardhaman?

Targeted areas include GM office, EDP office, Stores, PCE office, Telephone Exchange, and surrounding premises, with daily cleaning and vegetation management in east-west blocks, garden and fountain zones, and main road-adjacent lawns.

Are there any performance standards for the CLW upkeep contract 2025?

No explicit IS/ISO standards are listed in the data. Bidders should prepare to demonstrate quality control and labor management practices, aligning with standard Railway cleanliness expectations and compliance with local regulations.

What constitutes excess settlement in this CLW tender?

Excess settlement permits additional charges up to a defined percentage of the item-level total value, including addons, with mandatory supporting documents during invoicing and reimbursement within the agreed cap.

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