General Administration Department Madhya Pradesh Indore UPS PC MFP Tender 2026 – BIS/ISI, 1 Year Warranty
Bid Publish Date
13-Oct-2026, 6:28 pm
Bid End Date
03-Nov-2026, 4:00 pm
EMD
₹1,08,000
Location
Progress
Key Highlights
- • Official EMD amount: ₹108,000; payment via Account Payee Demand Draft in favor of District e-governance society Indore
- • Option clause permits up to 25% quantity variation at contracted rates during contract and currency
- • Must have a Functional Service Centre in Madhya Pradesh; establishment within 30 days if not present
- • Imported items require OEM authorization and registered Indian office for after-sales service
- • Mandatory BIS license and type test certificates; upload all prescribed product certificates
- • 1 year warranty from final acceptance or post-installation; OEM warranty certificates required at delivery
- • Scope includes SITC (Supply, Installation, Testing, Commissioning) of UPS, PCs, laptops, and MFPs
- • Delivery terms hinge on last date of original delivery order; extended time rules apply with minimum 30 days
Tender Overview
The General Administration Department of Madhya Pradesh invites bids from qualified suppliers in Indore for the Supply, Installation, Testing and Commissioning of Line Interactive UPS with AVR, All-in-One PCs, Entry/Mid-Level Desktops, Notebooks, and A4/Legal MFPs. The procurement covers multiple IT hardware categories within a single bid, with an EMD of ₹108,000. The scope includes delivery to Indore, MP, adherence to vendor terms, and post-installation support. An option clause allows up to 25% quantity variation at contracted rates. The award requires a functional service center in MP and OEM authorization for imported goods.
Technical Specifications & Requirements
Specifications are not fully detailed in the tender; however, key elements emerge:
- Items covered: Line Interactive UPS with AVR (V2), All-in-One PC (V2), Entry/Mid-Level Desktop Computers (Q2), Entry/Mid-Level Laptops (Q2), A4/Legal MFPs (Q2)
- EMD: ₹108,000; option to pay via Demand Draft in favor of District e-governance Society Indore; hardcopy to be delivered within 5 days of bid end date.
- Warranty: 1 year from final acceptance or post-installation, with OEM warranty certificates required at delivery.
- Service: must have a functional Service Centre in each consignee state; if absent, establish within 30 days of award; payment contingent on evidence of center.
- Certifications: BIS license, type test certificates, and other prescribed product certifications to be uploaded with bid.
- OEM/authorization: Imported items require registered Indian office for after-sales service.
- Delivery terms: Option clause for delivery extension up to original period with minimum 30 days; delivery starts from last date of original delivery order.
Terms, Conditions & Eligibility
- EMD/Performance: EMD ₹108,000 via DD; scanned DD proof with bid; hardcopy to be delivered within 5 days of bid end/open date.
- Supply scope: inclusive of Supply, Installation, Testing, and Commissioning (SITC).
- Service & Support: State-wide service center requirement; on-site vs carry-in warranty depending on product; establish center within 30 days if not present.
- Documentation: BIS/type test certificates, OEM authorizations, and all prescribed certificates to be uploaded with bid.
- Warranty: 1-year contractor warranty; rectify breakdowns during guarantee period; OEM certificates required at delivery.
- Quantity flexibility: +25% tolerance on bid quantity during contract and currency; referred to in option clause.
Key Specifications
-
Line Interactive UPS with AVR (V2) – exact voltage/current specs not specified
-
All-in-One PC (V2) – basic integration of CPU, monitor, and peripherals
-
Entry/Mid-Level Desktop Computers (Q2) – performance tier not detailed
-
Entry/Mid-Level Laptop – Notebook (Q2) – portability and battery specs not provided
-
A4 and Legal Size Multifunction Printer (MFP) (Q2) – print/scan/copy functions not specified
-
EMD ₹108,000; delivery and SITC scope included
Terms & Conditions
-
EMD of ₹108,000 via DD; hardcopy delivery within 5 days
-
25% quantity variation allowed during contract at same rates
-
Functional Service Centre required in MP; establish within 30 days if absent
-
Imported items require OEM authorization and Indian office for after-sales service
-
1-year warranty; OEM certificates due at delivery
Important Clauses
Payment Terms
EMD via DD; payment terms tied to SITC completion and service center evidence
Delivery Schedule
Delivery commences from last date of original delivery order; extended time rules apply with minimum 30 days
Penalties/Liquidated Damages
LD terms unspecified in data; ensure compliance with standard procurement penalties per MP guidelines
Bidder Eligibility
-
Registered supplier with MP-based service capability or plan to establish service center within 30 days
-
Experience in SITC of IT hardware including UPS, PCs, laptops, and MFPs
-
Valid BIS license, type test certificates, and OEM authorizations for imported products
Tender Data
Bid Details
Quantity
49
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
18
OEM Avg. Turnover
144
Past Performance
70 %
Warranty Period
1 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Line Interactive UPS with AVR (V2) (Q2) , All in One PC (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Entry and Mid Level Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
15
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Indore
Delivery Pincodes
452001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Atul Dubey | 452001,Moti Tabela Indore | Indore | Madhya Pradesh | 452001 | 12 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10007337.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supply/installation
Financial statements demonstrating financial capacity
EMD submission document (DD or scanned DD proof)
Technical bid documents and BOM (if any)
OEM authorization letters for imported goods
BIS license and type test certificates
Proof of functional Service Centre in MP or plan to establish within 30 days
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid in the Indore IT hardware tender for UPS and MFPs 2026?
Bidders must submit EMD ₹108,000 via DD, upload BIS/type test certificates, OEM authorizations for imported items, GST, PAN, experience certificates, and proof of a functional MP service centre or plan to establish within 30 days. Include SITC scope and delivery terms per the tender.
What documents are required for the Indore IT procurement bid 2026?
Required documents include GST certificate, PAN, financial statements, experience certificates for similar SITC, EMD DD copy, OEM authorization for imported goods, BIS licenses, type tests, and evidence of a MP-based service centre or establishment plan.
What are the delivery terms for the Indore MP UPS and PC tender?
Delivery begins from the last date of the original delivery order; option clause allows up to 25% extra quantity; extended delivery time must consider minimum 30 days; successful bidder must establish service center within 30 days if none exists.
What warranty is provided for the Indore IT equipment procurement?
A 1-year warranty from final acceptance or after installation is complete; OEM warranty certificates must be submitted at delivery; supplier must rectify breakdowns within the warranty period.
What certifications are mandatory for imported IT goods in this tender?
Mandatory BIS license and type test certificates; OEM authorization proving after-sales support in India for imported items; upload these certificates with the bid.
What is the EMD amount and payment method for MP Indore procurement?
EMD is ₹108,000 payable via Account Payee Demand Draft in favor of District e-governance society Indore; scanned DD proof must be uploaded with bid and hardcopy delivered within 5 days of bid end date.
What is the scope of supply for the Indore IT equipment tender?
Scope includes Supply, Installation, Testing, and Commissioning (SITC) of Line Interactive UPS with AVR, All-in-One PCs, desktops, laptops, and MFPs; service center availability is required in MP.
What is the role of service centers in MP for this tender?
Bidder/OEM must have a Functional Service Centre in MP; if not present, establish within 30 days of award; payment release contingent on documentary evidence of a working service center.