Indian Army Repair Services for HP LaserJet M72630dn Components Tender 2025

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for repair services of HP LaserJet MFP M72630dn components, including the drum unit, fuser assembly, power supply board, main motor, and scanner ADF. The scope covers repair of five distinct sub-assemblies, with a BOQ listing 5 items but no unit quantities specified. The tender includes an option clause permitting a +/- 25% quantity adjustment at contract award and during the currency of the contract, at contracted rates. Repair work must be conducted on IT equipment at the purchaser’s location per ATC, with a six-month repair warranty from delivery. Post-receipt inspection will be conducted by a Board of Officers. End User Certificate will follow the buyer’s standard format. A monetary turnover criterion applies, requiring three-year average annual turnover as per bid document, with supporting audited financials or CA certificates. The tender emphasizes Chinese-made items not accepted and requires pre-bid agreement on repair feasibility. Overall, this procurement targets qualified repair vendors capable of servicing MFP hardware locally and adhering to the Army’s inspection and warranty requirements.

Technical Specifications & Requirements

• Product/Service: Repair of HP LaserJet MFP M72630dn sub-assemblies (drum unit, fuser, power supply board, main motor, scanner ADF).
• Quantity: 5 items listed in BOQ; exact quantities not disclosed.
• Warranty: Minimum six months repair warranty from delivery.
• Location: Repairs to be performed at the purchaser’s location; pre-approval required during pre-bid meeting.
• Compliance: Chinese components not accepted; End User Certificate issued in buyer format; inspection by BOARD OF OFFICER post-receipt.
• Financials: Turnover requirement linked to last three years, with audited statements or CA certificate.
• Delivery: Option clause allows up to 25% increase in quantity at contracted rates; delivery timing linked to original delivery period with extensions as per clause.
• Documentation: PAN, GSTIN, cancelled cheque, EFT mandate, and vendor code creation documents required.

Terms, Conditions & Eligibility

• EMD: Not specified in available data; ensure to verify in bid document.
• Turnover: Minimum average annual turnover for last three years to be provided per bid document.
• Delivery & Payment: Delivery period and payment terms to be confirmed in ATC; pre-bid meeting confirms repair-at-site requirements.
• Inspection: Post-receipt inspection by BOARD OF OFFICER; pre-dispatch inspection NIL unless ATC specifies.
• Documents: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate in buyer format; audited financials or CA certificate for turnover.
• Compliance: Pre-bid repair feasibility at Army location; Chinese items not accepted; 6-month warranty on repairs; option to adjust quantity by 25% during contract.