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GEM

Dg Of Defence Estate Clamp Hose and Related Spares Tender 2025 Leh Ladakh 3 Years Warranty

Bid Publish Date

22-Dec-2025, 6:49 pm

Bid End Date

05-Jan-2026, 9:00 am

Location

LEH LADAKH , JAMMU AND KASHMIR

Latest Corrigendum Available

Progress

Issue22-Dec-2025, 6:49 pm
Technical01-Feb-2026, 7:26 pm
Financial
AwardCompleted
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Quantity

101

Category

Clamp Hose

Bid Type

Two Packet Bid

Key Highlights

  • • Delivery to Karzok, Ladakh within 200 Km radius
  • • 25% quantity variation right under option clause
  • • 3-year OEM warranty with certificates required at delivery
  • • OEM service centers reachable across INDIA for after-sales support
  • • 41-item BOQ covering clamps, hoses, filters, gaskets, lamps, indicators, and engine components
  • • Turnover criteria and audited financial documentation required
  • • No explicit EMD amount disclosed; compliance with ATC terms essential
  • • Delivery-and-installation terms specify LL shipping and commissioning where scope includes

Categories 46

WORM PUMPS VEHICLE ACCESSORIES AND COMPONENT RUBBER GASKET SEALS RADIAL FIN FILTERS AIR TIGHT DRUM TACHOMETERS STATIC CONVERTERS BANJOES BULB COLD BOX HYDRAULIC CYLINDER PNEUMATIC SHACKLE SLEEVE ULTRACENTRIFUGES PILLOW BLOCK APPLICATOR BRUSHES GASKETS AND SEALS RECTIFIERS AIRCRAFT WINDSHIELD WIPERS UPVC DOOR VALVE PARTS AND ACCESSORIES AIR CYLINDERS WATER COOLED ENGINE HOSE FITTING FLEXIBLE PIPE RUBBER PIPE ELASTROMERIC PIPE ENGINE MILK CAN VALVE SEALING RING TEA KETTLE FILTER RETAINERS AIR SHOWER CENTRIFUGAL MACHINE FILTER BASE BRACKET HYDRAULIC PART WATER HOSE GEYSER WIPER ARM SUPPLY OF SCHOOL UNIFORM KOPARAPAK MOTORCYCLE HELMETS

Tender Overview

The procuring organization is the Directorate General of Defence Estate under the Department of Defence, inviting bids for a comprehensive 41-item spares package including clamps, hoses, filters, ignition relays, seals, brackets, lamps, gaskets, and related components. Estimated value and EMD are not disclosed; however, the order emphasizes a local delivery radius near Karzok, Ladakh (c/o 56 APO, 5 RR BN JAT). The delivery must occur under the option clause allowing +/- 25% quantity variation at contracted rates, with a minimum 30 days extension in scaling scenarios. This tender targets suppliers capable of nationwide installation and after-sales support, with emphasis on timely delivery to a high-altitude, remote location. Unique aspects include mandatory near-Karzok delivery and a large 41-item catalog with diverse mechanical and electrical components.

Technical Specifications & Requirements

  • 41 distinct items covering clamps, hoses, filters, gaskets, shields, indicators, mirrors, bulbs, and related engine/vehicle components.
  • Items are to be delivered nearest to Karzok Village (200 Km), Ladakh.
  • Delivery terms include potential quantity changes up to 25% at contract rates; extended delivery period calculated as (Additional Quantity / Original Quantity) × Original period, minimum 30 days.
  • Warranty: 3 years from final acceptance or after installation/completion; OEM warranties required; service centers must be in INDIA with installation/training/troubleshooting support details uploaded at bid.
  • ATC clause requires delivery to the specified military address; item-level specification is not provided in the BoQ.
  • The supplier must demonstrate turnover and compliance per bid conditions.

Terms, Conditions & Eligibility

  • EMD/financial security details are not explicitly disclosed; bidders must meet turnover criteria from the last 3 financial years as per bid document.
  • Warranty: 3-year coverage; OEM certificates to be submitted at delivery; service network in INDIA required.
  • Delivery address: 5 RR BN (JAT), Pin 194202, c/o 56 APO, Karzok, Ladakh; installation/commissioning if scope included.
  • Acceptance: Bid certificates and required documents must accompany the bid; bid can be rejected for missing certificates.
  • Special clause: All items delivered near Karzok; option to increase quantity by up to 25% during contract.

Key Specifications

  • Item names: clamps, water filters, handle doors RH/LH, U-bolt, retainer sleeve seal, switch push, valve, wind screen assembly, ignition relay, oil filter element, thermostat assembly, rectifier, banjo bolt, sun visor, gasket kit, engine mounting bracket, direction indicators, lamp assemblies, 24V bulbs, washer plug, RBI seal kit, fuel hose, hose clamp, hinge assemblies, rubber hose, tie rod end, ignition/stearing lock, oil drain gasket, RPM meter, brush set, exhaust valve

  • Quantity: 41 distinct items listed in BoQ (exact quantities not disclosed)

  • Delivery location: 5 RR BN (JAT), Karzok, Ladakh, 194202; nearest delivery required

  • Warranty: 3-year OEM warranty; post-sale service availability in INDIA

  • Standards/requirements: OEM certificates; installation, commissioning, and training support if included in scope

  • Payment/turnover: Turnover criteria to be specified in bid document; audited statements or CA certificate required

Terms & Conditions

  • Option to increase/decrease quantity up to 25% at contract time

  • Delivery address near Karzok Village, Ladakh; extended delivery period rules apply

  • 3-year warranty with OEM certificates and after-sales service network in INDIA

Important Clauses

Payment Terms

Not explicitly disclosed; bidders must reference bid document terms and Organisation ATC for payment conditions including any advance or milestone payments.

Delivery Schedule

Delivery to 5 RR BN (JAT), Karzok, Ladakh; option quantity changes may extend delivery; minimum 30 days extension when applicable.

Penalties/Liquidated Damages

Not specified in provided data; ATC requires timely delivery and performance as per contract terms.

Bidder Eligibility

  • Must meet minimum turnover criteria for last 3 years as per bid document

  • Must provide OEM authorization or demonstrate capability for 41-item spares supply

  • Must have established installation, commissioning and after-sales service network in INDIA

Documents 4

GeM-Bidding-8729721.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 41 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Clamp Hose hose 11 nos [email protected] 15
2 Water filter filter 1 nos [email protected] 15
3 Handle door RH Door handle 4 nos [email protected] 15
4 U bolt bolt 6 nos [email protected] 15
5 Wheel bolt M 22X 1.5 wheel bolt 3 nos [email protected] 15
6 Retainer sleeve seal sleave seal 2 nos [email protected] 15
7 Switch push switch 1 nos [email protected] 15
8 Valve gratuated hand control hand control 1 nos [email protected] 15
9 Arm wind screen Wiper arm 1 nos [email protected] 15
10 Hadle Door LH Door handle 2 nos [email protected] 15
11 Ingintion relay ALT relay 4 nos [email protected] 15
12 Element oil filter oil filter 1 nos [email protected] 15
13 Thermostat assy thermostat 1 nos [email protected] 15
14 Rectifier rectifier 2 nos [email protected] 15
15 Banjo bolt banjo 5 nos [email protected] 15
16 Sun visor visor 2 nos [email protected] 15
17 Gasket gasket 2 nos [email protected] 15
18 Bracket engine mounting eng mtg 1 nos [email protected] 15
19 Front direction indicator indicator 1 nos [email protected] 15
20 SA Spring Shackle spring 1 nos [email protected] 15
21 Roof maker lamp lamp 1 nos [email protected] 15
22 Assy rear view mirror mirror 1 nos [email protected] 15
23 lamp assortment bulb 24V 60 65A bulb 13 nos [email protected] 15
24 Washer washer 4 nos [email protected] 15
25 Plug bleeder plug 2 nos [email protected] 15
26 sealing gasket gasket 2 nos [email protected] 15
27 Seal kit seal 1 nos [email protected] 15
28 Fuel flexible pipe from feed pump to fuel flexible pipe 2 nos [email protected] 15
29 Hose clamp hose 1 nos [email protected] 15
30 Assy hinge top RH hinge 1 nos [email protected] 15
31 Assy handle handle 2 nos [email protected] 15
32 Rubber hose hose 1 nos [email protected] 15
33 Plug expansion plug 2 nos [email protected] 15
34 Tie rod end LH tie rod 1 nos [email protected] 15
35 Ignition cum stering lock steering lock 3 nos [email protected] 15
36 Gasket oil drain gasket 2 nos [email protected] 15
37 Assy Tie rod tie rod assy 2 nos [email protected] 15
38 RPM Meter 24V meter 1 nos [email protected] 15
39 Brush set brush set 2 nos [email protected] 15
40 Handle inner RH handle 1 nos [email protected] 15
41 Exhaust valve valve 4 nos [email protected] 15

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for the last 3 years or CA certificate of turnover

4

OEM authorization letter (if bidding on behalf of OEM)

5

Technical compliance certificates for each item (if applicable)

6

Warranty certificates from OEM

7

Service center network details within INDIA

8

Installation/commissioning plan (if scope includes) and training details

9

Any statutory or regulatory licenses relevant to defence procurement

Corrigendum Updates

1 Update
#1

Update

02-Jan-2026

Extended Deadline

05-Jan-2026, 9:00 am

Opening Date

05-Jan-2026, 9:30 am

Technical Results

S.No Seller Item Date Status
1MAHALUXMI ENTERPRISES.   Under PMA-02-01-2026 19:26:22Qualified
2NEW BHARAT ENTERPRISE   Under PMA-03-01-2026 11:17:06Qualified
3TRADE ASIA   Under PMA-03-01-2026 10:17:20Qualified

Financial Results

Rank Seller Price Item
L1MAHALUXMI ENTERPRISES.(MSE)( MSE Social Category:SC )    Under PMA₹1,67,740Item Categories : Clamp Hose,Water filter,Handle door RH,U bolt,Wheel bolt M 22X 1.5,Retainer sleeve seal,Switch push
L2TRADE ASIA (MSE)( MSE Social Category:SC )    Under PMA₹1,70,218Item Categories : Clamp Hose,Water filter,Handle door RH,U bolt,Wheel bolt M 22X 1.5,Retainer sleeve seal,Switch push
L3NEW BHARAT ENTERPRISE (MSE)( MSE Social Category:General )    Under PMA₹1,72,433Item Categories : Clamp Hose,Water filter,Handle door RH,U bolt,Wheel bolt M 22X 1.5,Retainer sleeve seal,Switch push

Frequently Asked Questions

Key insights about JAMMU AND KASHMIR tender market

How to bid for defence estate spares tender in Leh Ladakh 2025

Bidders must submit GST, PAN, audited turnover for the last 3 years, and OEM authorizations if representing the OEM. Ensure 3-year OEM warranty documentation is ready, along with service-center details in INDIA. Include installation/training plan if scope includes commissioning.

What documents are required for this defence spares tender in Karzok

Submit GST certificate, PAN, audited financials or CA turnover letter, OEM authorization, technical certificates for each item, and OEM warranty documents. Include service-center details and installation/commissioning plan if applicable to scope.

What are the delivery terms for Karzok Ladakh defence contract 2025

Delivery must reach near Karzok Village (200 Km radius). The option clause allows +/- 25% quantity change with a minimum 30-day extension if extended delivery is triggered; original delivery period is subject to contract terms.

Which items are included in the 41-item spares BoQ for defence

The BoQ covers clamps, hoses, filters, gaskets, switch relays, ignition components, lamps, sun visors, brackets, and related engine/vehicle parts. Exact quantities are not disclosed; bidders must price per item and ensure supply readiness for all 41 categories.

What warranty is required for defence estate spares procurement

A 3-year OEM warranty from final acceptance or after installation, with OEM certificates at delivery. The seller must provide service networks and be able to rectify breakdowns during the warranty period through authorized centers in INDIA.

What are the eligibility criteria for turnover in this tender

bidders must demonstrate minimum average annual turnover for the last 3 years as specified in the bid document, supported by audited balance sheets or CA certificate; if newly incorporated, turnover is calculated from completed financial years post-constitution.

How to ensure compliance with delivery to remote defence locations

Prepare a robust distribution and installation plan for Karzok, Ladakh, including per-item delivery readiness, secure packaging for high-altitude transport, and on-site commissioning/training schedules. Include a dedicated support contact for post-delivery service.

What are the key assessment factors for the 41-item spares tender

Assessment will consider turnover evidence, OEM authorization, warranty validity, service-center coverage, compliance with delivery to Ladakh, installation/commissioning capability, and ability to handle 25% quantity fluctuations at contracted rates.