Delhi Law, Justice And Legislative Affairs Department Central Delhi HP Toner Cartridges Tender 2026 - IS 550/HP OEM Compliance

Tender Overview

The opportunity is issued by the Law, Justice And Legislative Affairs Department, Central Delhi, to procure HP toner cartridges and consumables suitable for specified printer/ multifunction devices. The contract contemplates Only supply of Goods with no installation work, and incorporates a flexible quantity clause allowing up to 25% adjustment of order quantity during and after awarding, at contracted rates. The delivery window starts after the original delivery date, with proportional time extensions if the option is exercised, and a minimum extension of 30 days. A bidder must be an authorized HP toner supplier and provide OEM-backed documentation. The procurement emphasizes genuine OEM cartridges, MAF (manufactured authenticity certificate), CDI declaration, warranty certificates, and adherence to safety and insurance provisions. The estimated scope is guided by the listed items and the nationwide public procurement framework, with a focus on printer cartridge types, colors, and model compatibility. The tender’s unique element is the emphasis on HP brand legitimacy, warranty compliance, and supplier accreditation in Delhi. The tender aims to ensure uninterrupted printing for central government operations in the Delhi region while enforcing strict compliance with OEM authenticity. The geographic focus is Central Delhi, Delhi 110002, and the procurement category targets toner/ink cartridges and related consumables.

Technical Specifications & Requirements

• Product Category: HP toner cartridges/consumables for specified printer/ multifunction devices
• Color/Model: All colors and OEM model numbers as per HP cartridge line; minimum yield per cartridge to be defined in the final BOQ
• Brand/ OEM: Only genuine HP cartridges; HP brand exclusivity per ATC
• Documentation: Ink signed MAF, Genuineness certificate, CDI declaration, warranty certificate from OEM
• Eligibility: Registered HP toner supplier with statutory documents and turnover criteria per ATC
• Quality/Compliance: OEM warranty adherence; CDI and MAF to be validated during inspection
• Delivery Scope: Limited to supply; no installation; delivery terms aligned with option clause
• Safety/Insurance: Compliance with workers’ compensation and public liability; safety PPE for any handling
• Financials: Turnover and payment terms to be validated; EMD not explicitly stated in data
• Terms Linkage: AtC clauses require adherence to option quantity changes (up to 25%) with schedule adjustments

Terms, Conditions & Eligibility

• Delivery/Option Clause: Up to 25% quantity increase/decrease at contracted rates; delivery extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
• Scope: Only supply of goods; no installation
• Insurance/Safety: Compliance with workmen compensation, public liability, property damage; PPE for extra high voltage handling (if applicable)
• Financial Standing: Bidder turnover evidence for last three years; not under liquidation or bankruptcy; auditor certificates or CA certificate acceptable
• Documentation: GST, PAN, experience certificates, financial statements, EMD/SEC deposits, OEM authorizations, MAF, CDI declarations, warranty certificates
• Warranty/Support: OEM warranty certificates required; bidder must attend replacements during warranty period
• Turnover/Eligibility: Minimum average annual turnover as per bid document; CA/audited balance sheets or CA certificate required
• ATC/Attribution: Bidder must be a registered HP toner supplier; ensure genuine HP cartridges only