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Indian Army Procurement: Service Tray, Visitor Book, Heritage Walk Board, Tables with Showcases & Name Plates Tender Jabalpur MP 2026

Bid Publish Date

03-Jan-2026, 2:44 pm

Bid End Date

14-Jan-2026, 3:00 pm

Location

JABALPUR , MADHYA PRADESH

Progress

Issue03-Jan-2026, 2:44 pm
AwardPending
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Quantity

10

Category

Service Tray

Bid Type

Two Packet Bid

Categories 4

ALUMINUM BOOK SHOWCASE MACHINE

Tender Overview

The Indian Army (Department of Military Affairs) in Jabalpur, Madhya Pradesh invites bids for multiple small to mid-size service items including Service Tray, Visitor Book, Heritage Walk Board, Table with Showcase, Wooden engraved Name Plate and Aluminum Door with Floor Machine size 4x7. The BoQ lists 6 items across these categories with unspecified quantities or value. Unique conditions include advance sampling post-award, mandatory DPIIT registration, and a 12-month warranty. The award terms reference sample approvals, cost bearing for bulk production trials, and potential contract termination for major deviations. A supply-through-inspection model is expected with on-site replacement if defects arise within 12 months.

Technical Specifications & Requirements

  • Product categories include: Service Tray, Visitor Book, Heritage Walk Board, Table with Showcase, Wooden engraved Name Plate, Aluminum Door with Floor Machine size 4x7.
  • Key process: submit 3 advance samples within 5 days of award; buyer approves or lists modifications within 5 days; bulk supply follows approved sample.
  • Warranty: 12 months from successful installation; defects replaced at site within 15 days of intimation.
  • Compliance: DPIIT registration mandatory; vendors from border-sharing countries require GOI registration and related certifications.
  • No explicit material specs or standards are provided in the tender text; emphasis on approval sampling and post-delivery replacement obligations.

Terms & Eligibility

  • Advance sample process with 5-day submission window; delays may refix delivery without LD.
  • 12-month defect replacement warranty; 15-day on-site replacement window post-notification.
  • DPIIT registration mandatory; cross-border suppliers must show GOI registration and OEM attestations.
  • Sample costs borne by seller unless otherwise agreed; bulk production contingent on approved sample.

Key Specifications

    • Product/service names: Service Tray, Visitor Book, Heritage Walk Board, Table with Showcase, Wooden engraved Name Plate, Aluminum Door with Floor Machine (Size 4x7).
    • Quantities: Not specified in BoQ; total items = 6 with N/A quantities.
    • EMD/Estimated value: Not specified in tender text.
    • Experience: Not explicitly defined; warranty and DPIIT registration are mandated.
    • Compliance: DPIIT registration required; border-country supplier registration per GOI norms; advance sample approval process.

Terms & Conditions

  • EMD: Not specified in tender text; bid must include سند (if applicable) per ATC.

  • Delivery: Delivery period may be refixed if there is buyer-side delay in sample approval; link to bulk supply.

  • Warranty: 12-month defect replacement; on-site service within 15 days of intimation.

Important Clauses

Payment Terms

Advance sample submission within 5 days; bulk payment terms not specified; LD penalties not detailed.

Delivery Schedule

Delivery period may be refixed without LD if buyer delays sample approval; supplier must align production to approved sample.

Penalties/Liquidated Damages

Not detailed; potential termination for major deviations from contract specifications; replacement of defective stores within 15 days.

Bidder Eligibility

  • DPIIT registration is mandatory for participation

  • OEM authorization may be required for non-manufacturer bidders

  • Compliance with submission of advance sample and post-approval manufacturing

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Service Tray Service Tray 1 4 pieces gso2prod_gem@2017 30
2 Visitor Book Visitor Book 2 1 pieces gso2prod_gem@2017 30
3 Heritage Walk Board Heritage Walk Board 3 1 pieces gso2prod_gem@2017 30
4 Table with Showcase Table with Showcase 4 2 pieces gso2prod_gem@2017 30
5 Wooden engraved Board Name Plate Wooden engraved Board Name Plate 5 1 pieces gso2prod_gem@2017 30
6 Aluminum Door with Floor Machine Size 4x7 fl Aluminum Door with Floor Machine Size 4x7 fl 6 1 pieces gso2prod_gem@2017 30

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar procurement

4

Financial statements (annual reports or balance sheets)

5

EMD/Security deposit documents (if applicable per ATC)

6

Technical bid documents showing compliance with sample approvals

7

OEM authorizations or manufacturer confirmations (if bidding as an agent)

8

DPIIT registration certificate (mandatory)

9

GOI registration for border-sharing country suppliers (if applicable)

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid on the Indian Army service items tender in Jabalpur 2026?

Bidders must register with DPIIT, provide GST and PAN, and submit technical and commercial bids along with advance samples within 5 days of award. Ensure OEM authorization if not a manufacturer, and include DPIIT registration documents for eligibility. Follow the sample approval process to avoid delays.

What documents are required for the Army Jabalpur tender submission 2026?

Required documents include GST certificate, PAN card, experience certificates for similar work, financial statements, DPIIT registration, OEM authorizations, and EMD documents if applicable. Technical bid must demonstrate compliance with advance sample requirements and warranty terms for 12 months.

What are the technical specifications for the 4x7 aluminum door with floor machine tender?

Specific dimensions are 4x7 floor machine size; the tender does not detail material grade or finish. Emphasize OEM compatibility and ensure compliance with post-sample approval guidelines, warranty coverage for 12 months, and on-site replacement within 15 days of notification.

When is the sample approval deadline for advance samples in this Army tender?

Advance samples must be submitted within 5 days of contract award. The buyer will approve or request modifications within 5 days of receipt. Delays in approval can shift the delivery timeline and may avoid liquidated damages, contingent on contract terms.

What warranty is required for stores under this Army procurement in Madhya Pradesh?

A 12-month warranty is mandated from the date of inspection or successful installation. Any defect due to design, workmanship, or materials must be repaired or replaced at the site within 15 days of intimation, unless the purchaser approves alternative remedial actions.

Are there any border-country supplier requirements for this Army tender in Jabalpur?

Yes. Vendors from countries sharing land borders with India must provide GOI registration per Department of Expenditure policy and related DPIIT norms. Such documentation may be requested during technical evaluation or procurement stages to verify eligibility.

What are the delivery terms if the buyer delays sample approval for the Jabalpur tender?

If buyer delays, the delivery period is refixed without liquidated damages for the period of the delay. Suppliers should monitor sample status closely and align bulk production with the approved sample to avoid risk of non-compliance penalties.

What is the scope of items covered by this Army Jabalpur tender in 2026?

The scope includes six item categories: Service Tray, Visitor Book, Heritage Walk Board, Table with Showcase, Wooden Engraved Name Plate, and Aluminum Door with Floor Machine (4x7). Each item must pass advance sampling, with full compliance to post-award terms and 12-month warranty.

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