Collector and DM Kendrapara Electronics Tender Odisha 2025 - IS 27001/9001 Desktop Laptop Printer Procurement

Tender Overview

The Collector and Dm Kendrapara for the Odisha Revenue and Disaster Management Department invites bids for a mixed procurement of IT hardware: Entry and Mid Level Laptop-Notebook (Q2), Multifunction Machine MFM (V2) (Q2), Entry and Mid Level Desktop Computer (Q2), and Computer Printer (V2) (Q2) located in Kendrapara, Odisha. Estimated value and EMD are not disclosed; bid scope is limited to supply of Goods with antivirus and security features. A key differentiator is the mandatory Make in India antivirus solution with vulnerability scanning and data protection features, plus OEM certifications and local Odisha service presence.

• Organization: Collector and Dm Kendrapara
• Location: Kendrapara, Odisha
• Category: Laptop/Notebook, Desktop, Printer, Multifunction Machine
• Delivery/Scope: Supply-only with manufacturer warranty and OEM data sheet requirements
• Unique requirements: isolation of data protection features, licensed antivirus, and public datasheet availability

Technical Specifications & Requirements

• Product types: Entry/Mid Level Laptop, Desktop Computers with factory pre-loaded OS, Multifunction Printer (MFM V2), Printer (V2)
• Key specs to be expected: RAM, Storage (SSD/HDD), display size, processor types, IS/ISO compliance, and 2-sided printing capabilities
• Required standards: OEM must hold ISO 9001/14001/27001; BIS, BEE, EPEAT, UL, RoHS certifications to be provided; IS 550 compliance and ISI branding may be relevant for devices
• Security & software: pre-installed antivirus with features such as vulnerability scan, boot-time scan, data backup/restore, browser controls, and data theft protection; Make in India antivirus with performance validation
• OEM support: local Odisha service centers, Odisha GST registration, and a functional Odisha office; model-wise data sheets and warranty details must be public
• Delivery timeframe: not specified in the data; procurement requires alignment with option clause within the contract
• Warranty: on-site OEM warranty; warranty specifics to be clarified in bid response

Terms, Conditions & Eligibility

• EMD: not disclosed; bid documents mandate submission of all required certificates
• Eligibility: OEMs must possess local service presence in Odisha and Odisha GST registration; top-tier OEMs with ISO certifications and public model datasheets
• Documentation: BIS, BEE, EPEAT, UL, RoHS certificates; OEM authorization letters; data sheets; warranty certificates; Malicious Quote and warranty documentation from OEM
• Payment terms: not specified; delivery terms aligned with option clause allowing quantity adjustments up to 25% during or after contract
• Compliance: antivirus solution must include vulnerability scanning, data protection, and safe banking features; 30+ day delivery impact subject to contract terms
• Penalties: LD or penalties not specifically outlined; standard procurement penalties may apply for non-performance
• Duration: scope indicates supply-only contract with 25% quantity variation; delivery schedule to be defined in PO
• Bid submission: ensure all required certificates, technical datasheets, and OEM authorizations are uploaded