Northern Coalfields Limited Water Purification Maintenance Tender Sonbhadra Uttar Pradesh 2026
Bid Publish Date
17-May-2026, 12:51 pm
Bid End Date
27-May-2026, 1:00 pm
Value
₹4,53,946
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
21
Tender Overview
Organization: Northern Coalfields Limited (Coal India Limited affiliate) in Sonbhadra, Uttar Pradesh. Category: ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - Potable Water Purification System Reverse Osmosis Or UV Based; upto 3; PACKAGE-5. Estimated Value: ₹453,946.0. Delivery scope includes basic servicing of water purifier and conditioning systems as per SOW; no BOQ items listed. This tender emphasizes maintenance of RO/UV based purification units within a coal mining context, supporting potable water quality compliance. A 25% quantity/duration variation is allowed under the generic ATC, enabling scope adjustments up to a quarter, subject to consent for lump-sum services.
Technical Specifications & Requirements
- Key service: Annual maintenance for potable water purification systems (RO or UV based) up to 3 units, Package-5
- Standards/Compliance: Not specified in the BOQ; ATC indicates scope flexibility for contract quantity or duration up to 25%; pay attention to scope amendments during award
- EMD/PBG: Bid security may be submitted online via RTGS/Internet banking; PBG also allowed; FDR option exists with conditional endorsement; original FDR delivery within 15 days of award
- Payment terms: Salary/wages for deployed staff to be paid by service provider upfront at site; reimbursement process to follow with statutory documents (PF, ESIC) and bank statements
- SOW/Attachments: SOW document and ATC uploaded by buyer; ensure reference to contract number and seller name during online transfer
Terms, Conditions & Eligibility
- EMD/Performance Security: Online payment option available; PBG or FDR accepted; delivery of scanned proof within 15 days of award
- Execution scope: 25% additional quantity or duration permitted; consent required for lump-sum service expansion; flexible scope under ATC
- Payment timeline: Salaries paid by bidder first, then claimed from buyer with statutory documents
- Submission documents: GST, PAN, experience certificates, financial statements, EMD/PBG or FDR, OEM authorizations as applicable; refer to bid terms for exact list
- References to SOW/ATC: Ensure alignment with uploaded SOW and ATC documents; comply with all buyer-specified terms
Key Specifications
-
Product/Service: Annual maintenance of potable water purification systems (RO/UV) up to 3 units
-
Estimated value: ₹453,946.0
-
Delivery location: Sonbhadra, Uttar Pradesh
-
Qualification: Experience in maintenance of water purification systems; compliance with statutory payments
-
Contract flexibility: up to 25% variation in quantity or duration with consent
Terms & Conditions
-
Key Term 1: 25% quantity/duration variation allowed at issue and after award
-
Key Term 2: Online EMD/PBG submission; online RTGS payment accepted
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Key Term 3: Service provider to pay salaries upfront and claim reimbursement with statutory docs
Important Clauses
Payment Terms
Salaries of staff deployed at site must be paid by the service provider initially; reimbursement to be claimed from buyer with PF/ESIC documents and bank statements
Delivery Schedule
Delivery/maintenance schedule to be aligned with SOW; 15 days to deliver/upload FDR after award; ensure availability of spare parts for RO/UV systems
Penalties/Liquidated Damages
Clause mentions LDs via standard GeM terms; specific LD rate not disclosed in data; ensure compliance with ATC variations and delivery commitments
Bidder Eligibility
-
Proven experience in maintaining potable water purification systems (RO/UV)
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Capability to deploy service staff at Sonbhadra site and manage wages upfront
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Possession of valid GST, PAN, and financial stability documentation
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
ANNUAL MAINTENANCE SERVICES FOR WATER PURIFICATION AND CONDITIONING SYSTEM (Version 2) - Potable Water Purification System Reverse Osmosis Or UV Based; upto 3; PACKAGE-5 : Water purifier and conditioning system maintenance involving basic servicing, ..
Authority Records
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Documents 5
GeM-Bidding-9282627.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST Registration certificate
PAN Card
Experience certificates for similar water purification maintenance
Financial statements or turnover evidence
EMD submission proof (or online RTGS/Payment receipt)
PBG or Fixed Deposit Receipt (FDR) if used as security
Technical compliance certificates or OEM authorizations if applicable
scanned copy of online payment proof and contract details
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the water purification maintenance tender in Sonbhadra UP 2026
Bidders should prepare GST, PAN, experience certificates, financial statements, and EMD submission proof; online RTGS payment for security is allowed, with PBG or FDR options. Ensure alignment with SOW, ATC, and 25% variation clause; attach OEM authorizations if applicable.
What documents are required for NCL water purification tender submission 2026
Submit GST registration, PAN, experience certificates for RO/UV maintenance, financial statements, and EMD proof or RTGS transaction; provide PBG or FDR as security; include OEM authorizations if required; ensure scanned copies uploaded with bid.
What are the technical requirements for RO/UV water systems in this tender
Maintenance scope covers potable RO/UV purification units up to 3, per Package-5. While BOQ is not provided, ensure service capability for routine servicing, cleaning, and replacement of consumables; align with SOW and any uploaded ATC documents.
When is the delivery and implementation timeline for maintenance services in UP
Timeline details align with SOW; online payment and security submission must be completed within 15 days of award for FDR, PBG procedures; actual field delivery starts on contract activation per award terms.
What is the EMD and payment terms for NCL Kakri water system tender
EMD can be submitted online via RTGS; payment terms require upfront salary payment by the service provider with subsequent reimbursement from the buyer including PF/ESIC documents; 25% variation in scope is allowed with consent.
What eligibility criteria are required for maintenance contractors in UP tender
Eligibility includes prior RO/UV maintenance experience, valid GST and PAN, demonstrated financial stability, and ability to deploy staff at Sonbhadra; OEM authorizations may be required for certain components; compliance with ATC terms is essential.
What standards or certifications are referenced in this tender for water systems
Specific standards are not listed in the BOQ; attention to IS/industry standards may be implied; verify with SOW and uploaded ATC for any ISI, ISO, or other compliance requirements before submission.
How to submit security documents and what is the security release process
Submit PBG or FDR as permitted; if FDR is used, arrange endorsement; deliver the original FDR within 15 days of award and upload scanned copy; ensure contract number and seller name appear in transfer details.
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Documents 5
GeM-Bidding-9282627.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS