Rajkot District Panchayat LED Luminaire Tender Gujarat IS 10322 Part 5/Section 3 (V3) 2026
Progress
Tender Overview
The Rajkot District Panchayat in Gujarat invites bids for LED luminaires for road and street lighting, conforming to IS 10322 (Part 5/Section 3) (V3). The procurement scope includes Supply, Installation, Testing and Commissioning of the goods. The contract accommodates an option to increase/decrease quantity up to 25%, with extended delivery time calculated as a function of original delivery period and quantity, subject to a minimum of 30 days. The project requires a valid EMD of ₹6,000, and successful bidders must establish a functional service centre in the consignee state or prove on-site warranty. The engagement includes warranty support, escalation contacts, and dedicated service channels. The tender emphasizes compliance with quality management (ISO 9001) and warranty/service requirements across Gujarat, with delivery timelines aligned to the original order and subsequent option orders. This opportunity targets suppliers capable of end-to-end deployment, including on-site testing and commissioning as part of the bid price.
Technical Specifications & Requirements
- Organization: Rajkot District Panchayat, Gujarat
- Product category: LED luminaires for road and street lighting conforming to IS 10322 (Part 5/Section 3) (V3)
- Scope: Supply, Installation, Testing and Commissioning (SITC)
- EMD: ₹6,000
- Warranty/Service: On-site or carry-in with in-state service centres; escalation matrix and toll-free support
- Standards: ISO 9001 certification required for bidder or OEM
- Delivery/Option Clause: Quantity may vary by ±25% with revised delivery time based on formula; minimum 30 days
- Service Infrastructure: Functional service centre in Gujarat; evidence required before release of payment
- Documentation: Certificates and documents to be uploaded per ATC/Corrigendum
- BOQ status: No items listed; scope defined by LED luminaire category and SITC terms
Terms, Conditions & Eligibility
- EMD: ₹6,000
- Delivery terms: Delivery period linked to original order; extended time formula applied for option quantities, minimum 30 days
- Experience/Turnover: Not expressly stated; bidders must satisfy service centre and ISO 9001 criteria
- Payment terms: Payment release contingent on documentary evidence of functional service centre
- Documents: GST, PAN, Experience certificates, Financial statements, EMD, Technical bid, OEM authorisations
- Warranty/Support: On-site/ carry-in warranty; escalation matrix and toll-free service support required
- Certificate requirements: ISO 9001 certification mandatory for bidder or OEM
- Other clauses: Availability of service centres in-state; bidder must avoid liquidation or bankruptcy; at least 30 days delivery for extended quantities
Key Specifications
-
LED luminaire category for road/street lighting
-
Conformance to IS 10322 (Part 5/Section 3) (V3)
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SITC scope: Supply, Installation, Testing and Commissioning
-
EMD: ₹6,000
-
ISO 9001 certified bidder or OEM
-
Service centre requirement in-state (Gujarat) or on-site warranty
-
Option quantity variation up to 25% with delivery time adjustment
Terms & Conditions
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Quantity may be increased/decreased by 25% of bid quantity
-
Delivery period starts from last original delivery order date
-
ISO 9001 certification required for bidder or OEM
Important Clauses
Payment Terms
Payment released after submission of evidence of functional service centre; SITC scope included in bid price
Delivery Schedule
Delivery period computed using (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; ensure compliance to delivery terms and ISO 9001 standards; enforceable through ATC
Bidder Eligibility
-
Not under liquidation or bankruptcy
-
ISO 9001 certification for bidder or OEM
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Functional service centre established in Gujarat or committed within 30 days of award
Tender Data
Bid Details
Quantity
74
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+25%
MSE Purchase Preference
Yes
MSE Preference Band
L1+25%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
LED Luminaire For Road And Street Lights Conforming To IS 10322 (Part 5/Section 3) (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Hardipsinh Jayantilal Manat | 360001,Taluka Panchayat Office Rajkot Near Jam Tawor Rajkot | Rajkot | Gujarat | 360001 | 74 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9981843.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for LED/luminaire SITC projects
Financial Statements (last 2-3 years)
EMD submission receipt of ₹6,000
Technical Bid documenting compliance with IS 10322 (Part 5/Section 3) (V3)
OEM Authorization/Dealership Certificate
ISO 9001 Certification (bidder or OEM)
Evidence of Functional Service Centre in Gujarat (within 30 days post award if not existing)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for LED luminaire tender in Rajkot Gujarat 2026
Bidders must submit GST, PAN, experience certificates, financial statements, EMD ₹6,000, and ISO 9001 certification. Provide OEM authorization and documentation for SITC scope. Ensure in-state service centre availability or a plan to establish one within 30 days post award.
What documents are required for LED lighting tender in Rajkot
Required documents include GST certificate, PAN card, two/three years of financials, experience certificates of LED SITC projects, EMD receipt, ISO 9001 certificate, OEM authorization, and proof of service centre in Gujarat or on-site warranty coverage.
What standards govern LED luminaires for road lighting
The tender mandates IS 10322 (Part 5/Section 3) (V3) conformity for LED luminaires, with ISO 9001 certification for the bidder or OEM; ensure testing/commissioning as part of SITC scope.
What is the EMD amount for this Rajkot tender
The EMD amount is ₹6,000. Submit payment proof with bid; EMD is required to participate and may be forfeited for non-compliance or withdrawal.
What is the delivery time framework for quantity variation
Delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; option quantities may increase/decrease by up to 25% during contract.
What are the service centre requirements for bidders
Bidders must have a functional service centre in Gujarat or establish one within 30 days of award; payment release depends on documentary evidence of the service centre's operations and escalation/toll-free support.
What is the SITC scope included in the bid price
Bid price must cover Supply, Installation, Testing and Commissioning of LED luminaires, with after-installation support and necessary commissioning tests to prove functional operation.
How does ISO 9001 impact eligibility for this procurement
ISO 9001 certification is mandatory for bidder or OEM; without it, bid may be rejected. Certification demonstrates quality management processes for LED luminaires and service support.