Central Public Works Department Printer Procurement Bardhaman West Bengal A3 Size Multifunction Printer ISO/IEC 24734 2026
Cpwd
BARDHAMAN, WEST BENGAL
Posted:
28 April 2026
Closed:
13 May 2026
GEM
GEM
South Eastern Railway MFP Tender 2026 for A3 Size Multifunction Printer in India ISI/ISO Standards
Bid Publish Date
30-May-2026, 10:43 am
Bid End Date
16-Jun-2026, 9:00 am
Location
Progress
Issue30-May-2026, 10:43 am
Corrigendum09-Jun-2026
AwardPending
Quantity
1
Bid Type
Single Packet Bid
Categories
2
Tender Overview
The South Eastern Railway, a unit of Indian Railways, seeks an A3 Size Multifunction Printer (MFP) under Q2 category. Procurement focuses on a complete MFP solution with printing, scanning, and copying capabilities, including auto duplexing, scan-to functions, and multiple paper handling features. While exact quantities and total estimated value are not specified, the scope covers on-site warranty and potential extended warranty. The Tender emphasizes hardware and software compatibility, reliability under heavy monthly duty cycles, and compliance with buyer inspection rights. A key differentiator is the inclusion of Malicious Code Certificate and third-party inspection to ensure contractual conformity and cyber-security integrity.
Technical Specifications & Requirements
- Product: A3 Size Multifunction Printer (MFP) with laser/LED or inkjet technology as applicable to MFP category
- Printing performance: ISO/IEC 24734 based minimum speed metrics to be provided by bidder (A4 monochrome/color as applicable)
- Features: Auto duplexing, scan-to functions, original document feeder, feeder capacity, bypass tray, total main tray capacity at 75 GSM, bypass tray capacity at 75 GSM
- Connectivity: Standard networking and compatibility with common operating systems; on-site warranty and potential extended warranty
- Certifications: Malicious code certificate; inspection option by independent body; on-site warranty terms
- Certification/Compliance: ISI/ISO alignment as applicable; OEM authorization documents required
- Notes: No BOQ items; unspecified quantities; tender includes inspection terms and 0% inspection cost clause if applicable
Terms, Conditions & Eligibility
- EMD not disclosed; inspection right reserved with 0% cost if institutional buyer appoints agency
- Mandatory Malicious Code Certificate and IP/IPR protections
- On-site warranty with potential extended warranty; third-party inspection allowed prior to payment
- Documentation: OEM authorization, GST, PAN, financials, technical bid, and compliance certificates
- Payment terms and delivery timelines to be defined in the final contract; penalties/LDs may apply per inspection outcome
- Buyer’s right to inspect goods before payment; costs borne by seller if not conforming to spec
- No BOQ; procurement scope requires robust testing and compliance with security and reliability standards
Key Specifications
-
- Product/service: A3 Size Multifunction Printer (MFP) with scanning and copying
-
- Printing technology: Laser/LED or Inkjet as applicable
-
- Performance: ISO/IEC 24734 based speed metrics to be provided by bidder
-
- Paper handling: Original Document Feeder, multiple main trays, total capacity at 75 GSM, bypass tray
-
- Connectivity: Network connectivity and OS compatibility
-
- Warranty: On-site warranty, extended warranty options
-
- Compliance: Malicious code certificate; third-party inspection option; OEM authorization
Terms & Conditions
-
EMD details not specified in tender; bidders should verify
-
On-site warranty and optional extended warranty required
-
Mandatory Malicious Code Certificate and inspection rights
Important Clauses
Payment Terms
Payment terms to be defined in contract; inspection may precede payment; 0% inspection cost if buyer appoints agency
Delivery Schedule
Delivery timeline to be finalized in contract; on-site installation may be required
Penalties/Liquidated Damages
LD for non-conformance or late delivery as per final contract; inspection outcomes may drive penalties
Bidder Eligibility
-
Experience in supplying A3/MFP hardware to government entities
-
OEM authorization and service capability in target region
-
Financial stability evidenced by audited statements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Authority Records
MINISTRY OF RAILWAYS
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Documents 3
GeM-Bidding-9395942.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 512, 1024, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Scan To Functions | Folder, Email |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 2, 3, 4, 5, 6 Or higher |
| Document and Paper Handling | Total Main Paper Tray Combined Capacity (Number) at 75 GSM | 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher |
| Document and Paper Handling | Bypass Tray Facility | Yes Or higher |
| Document and Paper Handling | Bypass Tray Capacity at 75 GSM | 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port |
| Connectivity and Reliability | Duty Cycle (Number of Prints/Month) | 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST certificate
2
PAN card
3
Experience certificates (relevant to MFP hardware procurement)
4
Financial statements (annual reports or audited statements)
5
EMD document or security deposit proof
6
Technical bid documents detailing specifications and test results
7
OEM authorizations / dealer authorization
8
Malicious code certificate (as per buyer added terms)
9
Inspection readiness documentation (if vendor opts for pre/post inspection)
Corrigendum Updates
1 Update
#1
09-Jun-2026 Update
Extended Deadline
16-Jun-2026, 9:00 am
Opening Date
16-Jun-2026, 9:30 am
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the A3 MFP tender in South Eastern Railway
Bidders should prepare OEM authorization, GST, PAN, financials, and technical compliance. Include Malicious Code Certificate, third-party inspection readiness, and evidence of on-site warranty capabilities. Ensure ISO/IEC 24734 related speed metrics are provided for A3 MFPs and that delivery timelines align with contract terms.
What documents are required for the MFP tender submission in Railways?
Submit GST certificate, PAN, experience certificates for similar government procurements, audited financials, EMD documents, OEM authorization, and technical bid detailing scanning, duplexing, paper handling specs. Include Malicious Code Certificate as per buyer terms and inspection readiness documents.
What are the technical specifications for the A3 MFP in this tender?
Expect an A3 MFP with auto duplexing, scan-to functions, multiple main paper trays with 75 GSM capacity, bypass tray, original document feeder, network connectivity, and OS compatibility. Speed metrics per ISO/IEC 24734 must be provided and may vary by laser/LED or inkjet technology.
When is inspection required for the MFP procurement tender in Railways?
The buyer reserves the right to inspect before payment or prior to acceptance. An independent third-party inspection body may be engaged; costs could be recoverable if goods fail to meet contractual specifications, otherwise initial inspection costs may be borne by the seller.
What are the warranty terms for the South Eastern Railway MFP tender?
On-site warranty is mandatory; extended warranty options may be available. Final terms to be defined in contract. Vendors must demonstrate service capability and provide post-warranty support details alongside installation commitments.
What acceptance criteria are used for the A3 MFP delivery?
Acceptance relies on conformity with technical specs, successful inspection outcomes, and compliance with the Malicious Code Certificate. If conforming, payment proceeds; non-conformity may trigger penalties or rejection as per contract and inspection authority decisions.
What standards and certifications must the MFP vendor provide?
Provide OEM authorization, Malicious Code Certificate, and platform compatibility details. While IS/ISO specifics are not explicit, ensure hardware meets general government procurement cybersecurity and reliability expectations, with third-party inspection readiness documented.
How will payment terms be structured for MFP procurement?
Payment terms will be defined in the contract after successful inspection. If inspection is conducted, payment timing follows contract clauses, with possible upfront or milestone payments; ensure EMD and compliance documents are ready for review.
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Documents 3
GeM-Bidding-9395942.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS